Policy Title
Policy Number
Version
Contact
Effective Date
Approved By
Payroll
313
DRAFT 0
Candy Shin, Chief Financial Officer
Payroll
Policy
IRIS employees are paid semi-monthly and encouraged to enroll in direct deposit of
paychecks to a financial institution.
Payroll entries must be c
Purpose
The purpose of this policy is to ensure that all IRIS employees are paid correctly and
timely.
Scope
Responsibilities
Definitions
Procedures
F.2.
Handling Of Payroll Deductions
The Business Office, together with Administaff, processes mandatory deductions from
employees’ paychecks in compliance with government regulations and/or other
applicable laws, and processes voluntary deductions in accordance with employee
election or instructions. Special deductions are processed as appropriate based on the
circumstances.
F.2.a. Mandatory deductions: IRIS, through Administaff, withholds from the paycheck
of each employee all applicable statutory tax deductions. These include, but are not
limited to the following:

Federal and State Income Tax Withholding: Deductions are determined by
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filing status as provided by the employee on his/her W-4. Amount withheld is
determined by graduated tables provided by the Federal and state
governments.

Social Security and Medicare Tax: Deductions are based on certain
percentage rates set by the federal government from time to time. Annual
maximums are set by the Social Security Administration for both Social
Security and Medicare subject wages.
F.2.b. Voluntary Deductions: Voluntary deductions are recorded upon evidence of the
employee’s authorization for such deductions. IRIS sponsors, from time to time, certain
employee benefit plans, in which employees may opt to participate. In cases where
employee contributes to the cost of the benefit, that contribution will be withheld from
the employee’s paycheck, in accordance with the employee’s signed enrollment form.
These deductions may include any or all of the following:

Health, Dental, and/or Vision Insurance premiums;

Health Care Flexible Spending Account Plan contributions;

529 College Savings Plan contributions;

Commuter Benefits Program purchases; and/or

Voluntary Life, Personal Accident and Disability Insurance premiums.
Such voluntary deductions may be on a pre- or post-tax basis, depending on the details of
the specific benefit plan.
F.2.c. Special Deductions: As required by law, IRIS will deduct all legal wage
assignments, such as tax levies, garnishments, bills of child support or other courtordered wage attachments. Such deductions will be deducted in the payroll cycle
immediately following receipt of the paperwork, or as instructed in the document.
F.2.d. Remittance of Withheld/Deducted Amounts: The Business Office, with
Administaff, ensure timely disbursement of amounts withheld from employee paychecks
to governmental or other agencies, or benefit providers, in accordance with statutory
regulations or executed agreements.
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