Risk Assessment Form
For the Safe Organisation of Traffic and Pedestrians on
University Grounds
Organisers may apply the following risk assessment, where relevant to the organisation of
traffic and pedestrians on University Grounds.
Organisers responsible for organising onsite traffic movement must ensure that the
precautions specified in the relevant risk assessment are implemented, where appropriate.
Organisers must conduct a more detailed risk assessment for any other aspects which have not
been adequately covered in this risk assessment. This will include but is not limited to:



One way systems;
Large areas where public or university vehicles enter the site;
Where the controls highlighted in this risk assessment cannot be implemented.
A blank risk assessment form is provided in the appendices to assist managers or group
leaders to conduct a more detailed risk assessment where required.
University Safety Policy Supplement – Safety in Transportation
Newcastle University
Risk Assessment
Title of project or activity
Responsible person / Manager
School
Date of assessment
Location of work
(Buildings and room numbers)
[ENTER DETAILS HERE]
[ENTER DETAILS HERE]
[ENTER DETAILS HERE]
dd/mm/yyyy
[ENTER DETAILS HERE]
Introduction
The following risk assessment/guidance has been developed to assess the hazardous activities,
risks and identify appropriate control measures to reduce them. A simple implementation check
is provided to assist schools in demonstrating that the control measures are being implemented.
Please identify when they have been implemented or when it is non applicable. Please refer to
the Safety in Transportation Supplementary Safety Policy.
Activities with Hazardous Potential and Significant Risks
are contained within the shaded area. The First shaded area in the assessment identifies the
hazard or hazardous activity and the second identifies the risks imposed by that activity.
Preventative and Protective Measures to Reduce Risks to an
Acceptable Level (or Avoid Them Altogether)
are contained within the un-shaded areas. This section identifies the control measures required
and may require schools to choose options or carryout additional risk assessments.
Help and Support
Safety Office
Occupational Health Unit
Hazard 1
Schools must visit the University Safety Office Website. The
website contains a wide range of guidance which will assist schools
manage health and safety effectively including University Safety
Policies and Supplements, Safety Guidance, Training, Forms, etc.
Vehicle and Pedestrian
Movements / Organisation on
University Grounds
Implemented
Date
N/A
Potential Risks are to employees, students and any other person who could be
affected by University activities. The potential risks are:
Risks
Control
Measures
 Collisions with vehicles, pedestrians or other objects, potentially causing death or
severe injury to the driver, University employees, students and members of the
public.
 Being struck by heavy items unsecured to vehicles.
Schools are responsible for managing and controlling vehicles on their premises and
other locations within their control. Schools must consider and implement the
following control measures which are appropriate to their road layouts. All schools
should contact and discuss layouts with the Estates Service. An additional risk
assessment on the road layout must be carried out where the controls below do not
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University Safety Policy Supplement – Safety in Transportation
adequately control the potential risks from vehicles and traffic movement.
 Separate routes for pedestrian and vehicles by the provision of adequate
pavements. Barriers or bollards must only be used where necessary, e.g. short
duration works or an event is taking place.
 Designated signed crossing points must be in place for areas where crossings are
heavily used. Where movement restriction is not practical Schools must ensure
appropriate warning notices are affixed at the entry to grounds identifying
pedestrian movement, e.g. parking areas.
 Loading areas/bays should be free of parking and signed appropriately. They
should be large enough to accommodate the required numbers of vehicles and
where space is minimal loading should be carried out one at a time.
 Good visibility (e.g. good lighting, provision of mirrors where necessary) and
roadways are marked appropriately.
 Avoidance of reversing and where not practical use of one way systems and
roundabouts.
 Adequate speed restrictions by the use of physical measures (speed bumps) and
signage.
 All surfaces used by traffic and pedestrians, including parking, should be clear of
obstacles, tripping and slipping hazards.
 All walkways should be gritted and cleared during the winter months to minimise
the effects of ice and snow. In addition all wet leaves, moss, etc must be cleared
from all routes.
 There is sufficient parking for visitors and contractors on site. Use separate routes
for vehicles and pedestrians or use of vehicle and pedestrian exclusion zones
where required to segregate them. Please also refer to the Estates Service
Contractors Parking Policy.
Schools must monitor control measures and intervene with anyone who fails to
comply with safety precautions and report these occurrences to University Security.
Schools must also see the University Code ‘Safety in Transportation’; this provides
instruction and risk assessments for schools to use. Schools must conduct a more
detailed risk assessment for any journey involving the transport of students, visitors
or any aspect of the journey which presents a significant risk not covered by a
general risk assessment.
Responsible person / Manager
Name
Signature
Date
[ENTER HERE]
[ENTER HERE]
[ENTER HERE]
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