Division of Student Affairs & Enrollment Management
FY15 Annual Report Template
Department: [Insert Department Name]
The FY15 Annual Report is an opportunity to document the year’s most relevant endeavors as they relate
to division, collaborative community, and department goals as well as any other outcomes/assessment
data (collected between July 2014 and June 2015). The information submitted in departments’ annual
reports will be used to compile the FY15 Division Annual Report. Please use the following as a guide to
prepare your department’s FY15 annual report. Contact your AVP and/or Brian Lance with any questions
regarding the process or requirements.
KEY ITEMS:
•
Due Date: FY15 Annual Reports are due to P&A by July 17, 2015. A draft of the report is due
to your AVP on June 26, 2015 unless they instruct differently.
•
Submission Guidelines: Send the report electronically as an attached MS Word document to
Brian Lance (blance@niu.edu) and “CC” your AVP. Any appendices listed in section “V.
APPENDICES” should be attached to the same e-mail.
•
Remove the instructional language and formatting (e.g. directions, examples, purpose
statements, etc.) in this template from your report before you submit it (italics & purple).
I. MISSION STATEMENT & DEPARTMENT GOALS:
Insert your department’s mission statement and goals here.
PURPOSE: This section gives departments the opportunity to reflect on whether or not their goals and
mission are still aligned and indicative of the current work. The mission statement will be included on
the department’s page as part of the Divisional report.
II. FY14 ANNUAL PRIORITY UPDATE:
In 250 words or less, explain how the department’s FY14 Annual Priorities (as listed in the FY14 Annual
Report) and the data you gathered from them have been used and/or have continued to influence your
practice. Give specific examples where possible.
PURPOSE: This section will be used in the Divisional report to help close the assessment cycle and to
inform the content of departments’ future 5-year reports. Documenting how results are being used will
also help better inform future decision-making opportunities.
III. FY15 ANNUAL PRIORITY UPDATES:
On the next page, summarize both the annual priority you had in FY15 as well as your Assessment
Strategy Grid project using the following tables. If you replaced the priority with a new one part way
through the year, only report on the priority you finished out the year with. Please keep in mind that an
updated copy of the FY15 Tri-Annual Reporting Workbook must be included as an appendix to this
report. As a result, please just summarize each priority below and save the details for the appendix.
PURPOSE: This section will provide content on departments’ FY15 annual priority accomplishments that
will be featured in the Divisional report. This section will also help inform the content in departments’
future 5-year reports.
FY15 Annual Report
Page 2 of 3
Priority Name:
Collaborative
Community Priority:
List 3-4 key
assessment results.
(These may or may
not be
measurements of
your targets.)
Provide a brief (3-4)
sentence
summation
regarding the
success of this
priority and any
factors which
helped or hindered
its implementation.
What are the plans
for this priority’s
results moving
forward?
Assessment
Strategy Grid
Project:
List 3-4 key
assessment results.
(These may or may
not be
measurements of
your targets.)
Provide a brief (3-4)
sentence
summation
regarding the
success of this
priority and any
factors which
helped or hindered
its implementation.
What are the plans
for this priority’s
results moving
forward?
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FY15 Annual Report
Page 3 of 3
IV. HIGHLIGHTS
List 6-10 pieces of information which highlight important accomplishments or data about your
department from FY15. If at all possible, these highlights should be kept short and should include some
kind of quantitative information. Highlights could include: awards/grants won, signature programs,
longitudinal data summarizing changes in services/programs provided, student quotes, attendance
numbers, significant milestones reached, important demographic information about the population you
serve, etc. Please see the FY14 Annual Report for potential examples. Please Do NOT include information
that is already contained in the previous Annual Priority section. Feel free to include this information as
text, charts or graphs.
 Highlight 1
 Highlight 2
 Highlight 3
 Highlight 4
 Highlight 5
 Highlight 6
 Highlight 7
 Highlight 8
 Highlight 9
 Highlight 10
PURPOSE: This section will be used in the Divisional report to highlight departments’ important
accomplishments outside of their traditional annual priorities. This information could also potentially be
used on future Division promotional materials.
V. RECRUITMENT & RETENTION EFFORTS
In 250 words or less, identify and explain your department’s most significant contribution to the
Division’s recruitment & retention efforts from FY15. For the purposes of this section, please limit
yourself to one, stand-out initiative. Give specific examples and assessment results where possible.
PURPOSE: This section will be used in the Division annual report to provide an overview of the Division’s
retention efforts during FY15. This section will also help inform the content in departments’ future 5year reports as retention becomes a bigger factor in our day to day efforts.
VI. APPENDICES
The FY15 Tri-Annual Reporting Workbook must be included as one of the appendices in departments’
FY15 annual reports. It is recommended that departments revisit their March submission and include any
new updates as appropriate. Departments are also encouraged to include other relevant appendices.
This should include photos, reports, assessment instruments, tracking data, etc. All appendices must be
submitted electronically with the departments’ annual report submission.
 Appendix A: Updated FY15 Tri-Annual Reporting Workbook (required)
 Appendix…
PURPOSE: This section gives departments the flexibility to include other relevant information about
their work in FY15 not otherwise captured in the previous sections. The materials included in this
section may vary greatly depending on the activities of each department and will be used to help
develop the Divisional report and future promotional materials.