Photography Club
University of the Pacific
Founded: 2012
PREAMBLE
ARTICLE I
CLUB NAME
The official name of the organization shall be the Pacific Photography
Club.
ARTICLE II
PURPOSE
SECTION 1
Our goal is to create a welcoming community where photographers, from
beginners to more experienced hobbyists, can come together to learn and
explore the aspects of photography. It has the focus to educate about
photography and create a fun recreational environment where members
can take photos together. It was founded based on the interest of sharing
photography with students on campus.
SECTION 2
We promise to abide by the established Tiger Lore policies on behalf of
the interest of all students, faculty, and alumni of the University of the
Pacific.
ARTICLE III
MEMBERSHIP
SECTION 1
Any Pacific student is eligible to be a member of the Pacific Photography
Club and there is currently no membership fee. To be considered a
member, one must attend at least 5 general body meetings throughout the
entire school year and be a part of the emailing list. It is also encouraged
to be a part of the Facebook group.
SECTION 2
If a current member of the Photography Club wants to withdraw from the
club, the member must let an officer know. If there is a membership fee,
the member may not participate in the organization if he/she fails to pay
dues.
SECTION 3
The Photography Club shall not be discriminatory on the basis of a
person’s race, color, national origin, ancestry, sex (gender), sexual
orientation, age, religion, religious creed, physical or mental disability,
medical condition, marital status, military status, citizenship status, and
other status protected by law.
SECTION 4
Members are not allowed to vote for/in officer elections. All new officers
will be appointed by the current officers. For a new member to become an
officer or an officer to change positions, there must be a majority vote of
the officers present during the election.
ARTICLE IV
OFFICERS
SECTION 1
The Photography Club currently holds six officers, each responsible for
his/her specific duties.
The President holds responsibility for the club’s structure and dividing
specific tasks for each officer. He/she is expected to work with his/her
fellow officers and keep in contact with them, exchanging thoughts, ideas,
and suggestions.
The Vice president not only works closely with the president and
participates in providing ideas for the club’s future success, but also takes
the position of president when he/she cannot attend certain meetings or
events.
The Treasurer holds all financial responsibility for the club. He/she budgets
the spending/purchases made in a way that keeps the club from exceeding
the amount of money available. He/she is expected to collect all receipts
and keep track of all purchases made.
The Publicity officer is responsible for promoting and advertising the club.
They are expected to find new, creative ways to attract possible members
into attending events and are responsible for handing out/getting fliers
approved to be posted around campus.
The Webmaster is responsible for informing members/potential members
of all club events and activities through social media. This may be done via
Facebook event pages, Email, etc.
The Faculty advisor is responsible for ensuring that all events and activities
taking place are held in a safe environment and are within the university
rules.
SECTION 2
The Pacific Photography Club Officers are required to attend an annual
orientation during the fall semester provided by the University of the
Pacific Student Activities Center.
ARTICLE V
FINANCES
SECTION 1
The Photography Club’s main source of finances come from those
allocated to it through ASuop, either through the Semi Annual Budget
Hearing or the Contingency Fund Hearing. The club does not charge
members dues, however, members are expected to purchase equipment,
such as cameras, tripods, etc. with their own money. Club funds cannot be
used to purchase personal camera or related equipment for officers or
members. All officers who use their personal funds to purchase food, club
supplies, pay guest speakers, etc. will be reimbursed by the Treasurer
using ASuop allocated money. If the treasurer is unavailable to fill out a
reimbursement form, the President may do so in his place. The President
will sign reimbursement forms where the recipient of the money is the
club Treasurer. Treasurers may not sign reimbursement forms giving
money to themselves, as stated in the Tiger Lore. Officers must present the
required proof of purchase to be reimbursed. Should an officer fail to
return said document(s) to the Treasurer within 14 days of the purchase,
the officer will not be reimbursed. Members may be asked to pay either
part or all of the cost of club t-shirts or transportation to events should the
budget not allow otherwise. Fundraising may be done if deemed necessary
by all club Officers.
ARTICLE VI
REGISTRATION/RENEWAL
SECTION 1
The Photography Club will have its annual registration renewal by latest
September 6th or 2 weeks from when a new school terms starts.
SECTION 2
The proper documentation on Orgsync must be filled out. The New officer
information sheet must also be filled out with the President, Vice
President, and Treasurer’s signature.
BYLAWS
A. Any officer late to an officer meeting, without prior notice and with a
reasonable excuse, must bring refreshments for the other officers at the
next officer meeting.