LISTED UNDER GRADUATION CATEGORY:
Auburn University Graduation Information
SPRING 2011 GRADUATION
Monday, May 9, 2011
9:30 AM
Jordan-Hare Stadium
The information found below is intended to provide all necessary information and details to
assist with graduation preparations and processing. Please review these details thoroughly. If
you have additional questions, please contact the Office of the Registrar at (334) 844-2542, 2541
or 2540.
- Graduation Checklist
- Commencement Ceremony
- Graduation Communications
- Graduation Course
- Diploma Application Form
- Replacement Diplomas
- Caps & Gowns
- Photos & Video
- Obligations
- Transcripts
- In Absentia
- Invitations
- Special Accommodations
- Auburn Alumni Association
- Driving Directions
- Staff Contacts
LISTED UNDER GRADUATION CHECKLIST CATEGORY:
GRADUATION CHECKLIST
! Completed a diploma application form.
Graduate students provided the diploma application form information on-line in
the Graduate School’s GAAAP system when doing a credit check.
Undergraduate students filled out a diploma application form when doing a credit
check with academic advisor in Dean’s office.
! Ordered cap, gown and invitations.
! Checked ceremony location, time, date information.
! Notified the Registrar’s Office if you DO NOT plan to attend the ceremony.
Our office can only accept diploma mailing information from the student by an email from the student’s AU e-mail address, a signed fax from the student or in
person with a picture ID.
! Made sure that all outstanding university obligations are resolved prior to graduation day.
! Checked the graduation web page: www.auburn.edu/graduation for graduation details.
! Checked your AU e-mail account throughout your term of graduation for any graduation
information.
LISTED UNDER COMMENCEMENT CEREMONY INFORMATION CATEGORY:
ASSEMBLY AND SEATING OF GRADUATES
Graduates, except for doctoral graduates, should report to the stadium at 8:45 a.m. for the
graduation ceremony on Monday, May 9, 2011. (More specific entrance instructions will be
posted at a later date.)
Undergraduate degree recipients should seat themselves in the section for their college/school
without regard to alphabetical order. Masters and Educational Specialists degree recipients
should seat themselves in the Master’s section without regard to alphabetical order. Signs and
rows will indicate the section for the college/school.
Doctoral degree recipients, should report to the stadium at 8:45 a.m. for the graduation
ceremony on Monday, May 9, 2011. (Specific room location directions will be posted at a
later date). Name cards will be distributed at this time. Doctoral graduates will march on to the
stadium field with their major professors.
SECURITY
Auburn University has implemented several policies designed to ensure the continued safety of
guests at University events held in the commencement ceremony venue. Increased security is
the focal point in the new entrance procedures. Guests will be permitted to bring small cameras
(including small video cameras - no tripods or stands), small purses or equivalent handbags into
the venue. Items that are prohibited in the venue include backpacks, umbrellas, coolers, alcohol,
weapons and wrapped gifts. Guests are urged to arrive early to the ceremony and to limit the
items they bring with them. Law enforcement personnel will search/screen all items that are
brought into the venue, including purses, camera bags, strollers, diaper bags and ambulatory
assistance devices (wheel chairs, crutches, canes, etc.).
SEATING OF GUESTS
(More specific entrance instructions will be posted at a later date.) Seating for guests is on a
first come, first serve basis. No tickets are required for guests to attend the ceremony.
Students are not limited as to the number of guests they may invite to attend graduation. The
practice of families saving seats for multiple guests’ late arrival is discouraged. If access
problems into the venue necessitate saving a few seats, we request that they be limited to no
more than eight seats in a single row. All guests are encouraged to be respectful and courteous
to other guests. Everyone has a significant relative or friend in the ceremony that they want to
see.
ADDITIONAL COMMENCEMENT INFORMATION
Name cards for all graduates, except for doctoral graduates, will be available for pickup in the
Haley Center Lobby (by the inside entrance of the AU Bookstore) on May 5 & 6, 2011 from
8:00 AM - 4:00 PM. Please bring the name card with you to graduation. (Doctoral
graduates will receive name cards on the day of graduation.) The name card provides your
name to the announcer for individual recognition as you walk across the stage. You will hand
this name card to the announcer on stage. Only your first and last names will be read on stage.
If you prefer a middle or maiden name to be read, please line through the other name listed and
legibly write the name you want read.
It is important that graduates come to the commencement ceremony venue dressed in proper
attire and be seated immediately so the ceremony may begin promptly. Staff from the Office of
the Registrar will be available to assist you and to issue another name card if the previous one is
not available.
We ask that cell phones and pagers be turned off or put in the silent mode when the processional
begins and to refrain from using either of them during the ceremony. Each graduate has his or
her time on the stage, and that time should be a happy one for each family and friend.
In order to maintain the dignity of the ceremony and ensure that each student is properly
recognized, we ask for your cooperation in observing the following regulations:
1.
2.
3.
4.
No champagne or other alcoholic beverages are allowed in the venue.
No beach balls, airplanes, or other inflatable objects are allowed at the ceremony.
No silly string or other toys should be taken to graduation.
Do not leave the venue until the ceremony is over and the platform guests and faculty
have recessed from the stage; diplomas will not be released until after the ceremony is
over.
COMMENCEMENT CEREMONY
It is a very special day of celebration for students and guests and all are encouraged to be
courteous to other guests. Students are also encouraged to exhibit behavior that is appropriate to
recognizing the academic achievement of your degree and to demonstrate the spirit and words
expressed in the Auburn Creed.
Graduates should rise as the faculty and administration march in to the venue. Please remain
standing during the National Anthem (male graduates should remove their caps).
After the graduation address, the President will confer degrees on graduates by colleges/schools.
The graduates will be directed to come to the stage for individual recognition. Graduates will
stand, as directed, one row at a time beginning with the Graduate School. Graduates will walk to
the stage, present their name card to the Announcer for reading, receive the Auburn Creed from
their Dean, be greeted by the President and return to their seats.
The ceremony will conclude with a recessional by the stage party and faculty only. If you
choose to attend the commencement ceremony, you will be expected to remain until its
conclusion.
DIPLOMAS
Immediately after the ceremony, please go to (location to be posted at a later date) to receive
your diploma. Only the Auburn Creed will be presented to you on stage. The student must be
the one to pick up their diploma.
If you do not plan to attend the commencement ceremony, please notify the Office of the
Registrar to specify if you want to pick up your diploma in our office or have your diploma
mailed to you. The student must be the one to provide address information regarding the mailing
of their diploma. Our office can not accept mailing information from anyone but the student.
Diplomas are mailed a week after graduation day to those students who have requested their
diploma to be mailed and it takes about a week of shipment time once the diplomas leave our
office.
Diplomas that are not picked up or mailed by August 31, 2011 will be shredded. After that
time, it will be the responsibility of the student to request a replacement diploma at the current
cost of a replacement diploma.
Diplomas are not automatically mailed. A diploma is ONLY mailed if the student specifically
requests for their diploma to be mailed.
LISTED UNDER GRADUATION COMMUNICATIONS CATEGORY:
Graduation correspondence and a graduation parking map & directions will be posted about six
weeks before graduation.
(Also, remove previous term’s letters and map at the beginning of the term.)
Information for Parent / Family
Information from Graduation Committee
Information from Registrar's Office
Information for Doctoral Students
Graduation Parking Map
LISTED UNDER UNIVERSITY GRADUATION COURSE CATEGORY:
UNIVERSITY GRADUATION COURSE - UNIV-4AA0
Undergraduate graduating seniors, please register for UNIV-4AA0 - University
Graduation Course the term you intend to graduate.
Your registration in UNIV-4AA0 will provide Auburn University with a list of expected
undergraduate degree candidates so that all the administrative work can be taken care of in
plenty of time for your graduation. There are no charges and no credit hours for this course.
Pick the section that corresponds to your college (AG1, AR1, BU1, ED1, EN1, FW1, HS1,
LA1, NU1, SM1).
Also, please check with your academic advisor in your Dean’s Office to verify that you have
completed all requirements for graduation.
LISTED UNDER DIPLOMA APPLICATION FORM CATEGORY:
DIPLOMA APPLICATION FORM
To ensure that your diploma is ordered with the name that you prefer, please complete
your diploma application form by the Mid Term of the semester that you plan to graduate.
If your diploma application form is not submitted to the Office of the Registrar by Mid Term,
then the Graduation Section will order your diploma with the name that appears on your student
record in Tiger i.
If the Office of the Registrar receives a diploma application form after Mid Term and the student
wants their name to appear on their diploma differently than our office has previously ordered
the diploma, then the student can request a corrected diploma for an additional charge.
If you have checked the confidentiality flag in Tiger i, you must sign and date your diploma
application form in order to release your name to be printed in the commencement program and
give permission for your name to be announced from the platform at graduation. If you have a
confidentiality flag on your record and our office does not have a signed release from you, our
office will contact you through your Auburn e-mail address to inform you about this needed
release information.
If you have not already completed a Diploma Application Form, please obtain a form at the
appropriate location listed below.
Undergraduate students, please go by the Student Services/Academic Affairs section of your
Dean’s Office.
Agriculture
107 Comer Hall
Forestry & Wildlife Sciences
3301 Forestry & Wildlife Sciences
Building
Architecture, Design & Construction
120 Dudley Hall
Human Sciences
266 Spidle Hall
Business
23 Lowder Building
Liberal Arts
Education
3464 Haley Center
Nursing
118D Miller Hall
Engineering
1210 Shelby Center
Sciences & Mathematics
239 Science Center
321 Tichenor
Pharmacy students, please go by 216 Walker Building.
Veterinary Medicine students, please go by the Office of Academic Affairs, 217 Goodwin
Student Center.
Graduate students, please go by the Graduate School at Hargis Hall.
LISTED UNDER REPLACEMENT DIPLOMAS CATEGORY:
AUBURN UNIVERSITY
REQUEST FOR REPLACEMENT DIPLOMA
Replacement diplomas will have the signatures of the current University administration
and will be printed in the diploma format that the university is currently using.
Social Security Number: ____________________________
Name on Academic Record:
_________________________________________________________
Name to Appear on Replacement Diploma:
_____________________________________________
NOTE: If the name that you are requesting on the replacement diploma is different than the
name on your official student record, our office will need a copy of the official document
(marriage license, divorce decree, driver’s license or social security card) that indicates the
name change.
Graduation Date: _____________________________
Type of Degree Received: _______________________
Major: _______________________
Honors Received (if applicable):
______________________________________________________
Number of Diplomas Requesting: ___________
Address to Mail Diploma(s):
_______________________________________________________________________
Street Address
_______________________________________________________________________
City
State
Zip Code
Telephone Number: __________________________
_____________________
Area Code + Phone Number
E-mail Address:
____________________________________________
_______________________
Graduate's Signature
Date
(Our office must have the signature of the student in order to release their information.)
The fee for a replacement diploma is $40.00 per diploma.
(Payment is accepted in the form of a check or money order made payable to: Auburn
University.)
Please mail form and payment to:
Office of the Registrar
Attn: Graduation
100 Mary Martin Hall
Auburn University, AL 36849
Phone: (334) 844-2541
It takes approximately four to six weeks to receive your replacement diploma
once our office receives your request.
LISTED UNDER CAPS & GOWNS CATEGORY:
CAPS AND GOWNS RESERVATIONS
Caps and gowns may be reserved at the Auburn University Bookstore in Haley Center (334-8444241). The deadline for making reservations is March 18, 2011 for a discount and March
25, 2011 for regular rental price. The rental fee is payable when the measurements are taken.
If you do not reserve a cap and gown before the deadlines listed above, contact the Auburn
University Bookstore in Haley Center to determine whether it may be secured before graduation
day as this attire is required for participation in the ceremony.
All graduates are asked to please wear black shoes (no tennis shoes); men are also asked to wear
black trousers. The tassel on the mortar board is worn to the right of the mortar board for
undergraduate students and is moved to the left when directed by the Master of Ceremony.
Please note that from the beginning of the ceremony, Masters and Doctoral candidates wear their
tassel to the left of the mortar board.
After commencement, representatives of the Auburn University Bookstore will be located at
(location will be posted at a later date) to receive your cap and gown. Caps and gowns are
expected to be turned in at the (location will be posted at a later date) immediately following
the commencement ceremony. Caps and gowns may not be turned in until the ceremony
concludes.
For more information regarding caps and gowns (including the pickup dates and times), please
go to: www.aubookstore.com/rental.asp
LISTED UNDER PHOTOS & VIDEOS CATEGORY:
Photos and Video Recordings
Photography
Photographic Services (334-844-4560) makes pictures of all graduates as they go through
commencement. Proofs will be mailed to you approximately three weeks after graduation,
which you may elect to purchase. Please plan to take your own personal pictures, either before
or after the ceremony.
DVD Video
The Office of Communications and Marketing provides live video of the graduation ceremony
and produces a full-length video which is available for purchase. DVDs may be ordered by
contacting Photographic Services (334-844-4560).
Live Video
Students with family members who cannot attend commencement exercises can direct them to
http://www.auburn.edu/communications_marketing/graduationlive/ for live streaming video of
the ceremony. The broadcast requires the free RealPlayer software.
LISTED UNDER OBLIGATIONS CATEGORY:
Obligations
Graduates need to make sure that all outstanding university obligations are resolved prior to
graduation day. Outstanding obligations involving any function of Auburn University or the
Auburn University Medical Clinic that are not resolved will result in a hold being placed on the
diploma.
Graduation Fee
The graduation fee must be paid to the Billing/Receivables Department of Student Financial
Services, located in 202 Mary Martin Hall. The fee is included in the fee bill you receive from
the Billing/Receivables Department of Student Financial Services and must be paid by the due
date of the bill to avoid late fee charges.
LISTED UNDER TRANSCRIPTS CATEGORY:
Transcripts
Any graduating student who has transfer work that is needed to meet degree requirements at
Auburn University must provide the Office of the Registrar with an official transcript which
shows the completion of the transfer work. The transfer work must meet all requirements set by
Auburn University and your college/school in order to receive your Auburn University diploma.
Please request that the transcript be sent to the following address:
Office of the Registrar
108 Mary Martin Hall
Auburn University, AL 36849
LISTED UNDER IN ABSENTIA CATEGORY:
In Absentia
Degree candidates who do not wish to attend the commencement ceremony should indicate how
they wish to receive their diploma in the designated area of the diploma application form or by
contacting the Office of the Registrar to graduate in Absentia. Pharmacy and Veterinary
Medicine students should contact their Dean’s Offices.
If you did not originally indicate on your diploma application form that you do not plan to attend
the graduation ceremony, at this point our office can only accept In Absentia information from
the student by an e-mail from the student’s Auburn University e-mail address, a signed fax
from the student (fax#: 334-844-2538) or in person with a picture ID (100 Mary Martin Hall).
Diplomas are mailed a week after graduation day to those students who have requested their
diploma to be mailed and it takes about a week of shipment time once the diplomas leave our
office.
LISTED UNDER INVITATIONS CATEGORY:
INVITATIONS
Invitations may be ordered in front of the Auburn University Bookstore in Haley Center on the
following dates:
February 7 - 11, 2011
10:00 AM - 4:00 PM
If you do not order invitations during the times listed above, they can be ordered by visiting
www.balfourcollege.com Orders can be placed at a normal three week delivery schedule or for
an added cost, one week service is available.
If you have additional questions regarding invitations, please call (334) 821-0613 or locate
information online at: www.balfourcollege.com
LISTED UNDER SPECIAL ACCOMMODATIONS CATEGORY:
Special accommodations for graduating students with special needs are available upon request.
Please contact the Office of the Registrar at (334) 844-4367 or the President’s Office at (334)
844-4650 to make requests. All requests for special accommodations should be made well in
advance of the scheduled graduation ceremony.
Special Accommodations for Individuals with Disabilities
Graduation is very well attended. We encourage anyone with mobility or health issues to come
early. If you use a wheelchair, cart or other specialized equipment, please bring it with you. A
sign language interpreter will be on stage left for the ceremony. Assistive Listening Devices are
available from the First Aid Station. If you need a program in an alternate format or have a
question about accommodations, please call (334) 844-2542.
The Program for Students with Disabilities
(334) 844-2096 or psd@auburn.edu
The ADA Compliance Office
(334) 844-4794 or diverse@auburn.edu
LISTED UNDER AUBURN ALUMNI ASSOCIATION CATEGORY:
Auburn Alumni Association
Free One-Year Membership: All members of the graduating class may receive a free one-year
membership in the Auburn Alumni Association. To receive your free membership, you must sign
up for your membership to update your record and pick up your Grad Pack from us on cap &
gown pick-up days or immediately following commencement (see www.aualum.org for more
information on Grad Pack times and location). If you miss us at those opportunities, you may
sign up online at www.aualum.org/membership/new-graduate.html after commencement. Your
free membership will expire one year from the date of your graduation.
Be sure to keep your information updated on the ALUM Network: www.aualum.org/aoc .
If you have any questions, please contact the membership desk at 334-844-2960.
LISTED UNDER DRIVING DIRECTIONS CATEGORY:
For driving directions to Auburn University, visit http://www.auburn.edu/map/direction.php
LISTED UNDER STAFF CONTACTS CATEGORY:
If you have any questions regarding graduation, please contact one of the following staff
members in the Graduation Section of the Office of the Registrar.
Candace Bryant - bryancn@auburn.edu - (334) 844-2540
Regina Hall - hallreg@auburn.edu - (334) 844-2541
Amy Krietemeyer - krietaj@auburn.edu - (334) 844-2542
Office of the Registrar
Attn: Graduation
100 Mary Martin Hall
Auburn University, AL 36849
Fax #: (334) 844-2538