North Region EMS & Trauma Care Council
ASPR GRANT FY 10-11
FY10-11 DOH (ASPR)
CONTRACT N18551
OBJECTIVE (6)
ASPR DISTRIBUTION PROCESS AND CHANNELS
ACTIVITY: Ensure healthcare system partners are aware of requirements for NIMS compliance, end –of-year hospital reporting, and
other ASPR related deliverables. Share ASPR Deliverables Tracking Sheet at Coalition meetings
PRODUCT: Submit one page progress summary on NIMS the distribution process and channels used to share the Deliverables
Tracking Sheet.
DELIVERABLE AMOUNT: $2,500
I.
DELIVERABLE DATE: June 30, 2010
PROJECT OVERVIEW
The North Region EMS and Trauma Care Council office strives to make sure that all ASPR requirements are well
known with our constituents. The NREMS staff communicates with the hospitals in region 1 on a constant basis
through email. The ASPR tracking sheet is sent out through email every time DOH sends out a new list. We also
have an agenda item at the Hospital Emergency Preparedness Meetings toward the end of the grant cycle where
a staff member will remind everyone of the encroaching ASPR dates, and answer any questions. The tracking
sheet is also occasionally brought to be passed around.
PROCESS
□
Email Sent Out to All Hospital EPR Representatives: North Region Administrator forwarded emails that
originated from Cindy Gleason regarding NIMS procedures to all Region 1 Hospital EPR Representatives. The
ASPR tracking sheet is also forwarded with this method (See Attachment –A-)
□
ASPR deliverables and NIMS conversations were also added as an agenda item to many of the Hospital
Emergency preparednes agendas. During this topic the North Region Office would remind the hospital
representatives of what was outstanding as well as what was expected of them. We also took this time to
make sure to answer any questions committee members may have had. (See Attachment –B- for excerpts
from meeting minutes showing this)
ATTACHMENT A- Emails
From: Brittany Litaker
To: Nunes, Mark (Mark.Nunes@swedish.org); lseger@islandhospital.org; Linda Seger (lindas3440@yahoo.com);
cjordan@valleygeneral.org; TDalton@skagitvalleyhospital.org; Gil "Bo" Bodrak (gilbert.bodrak@providence.org);
bethwg@interisland.net; karla.strand@unitedgeneral.org; RYoung@peacehealth.org; cbadger@arlingtonwa.gov;
wall@whidbeygen.org
Sent: Fri 6/10/2011 11:59 AM
Subject: ASPR TRACKING SHEET
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North Region EMS & Trauma Care Council
ASPR GRANT FY 10-11
FY10-11 DOH (ASPR)
CONTRACT N18551
OBJECTIVE (6)
ASPR TRACKING SHEET AND NIMS EMAIL
Hello Everyone,
Attached is the ASPR tracking sheet. Please check to make sure your hospital has completed everything.
Also a reminder to turn in your NIMS training.
Thanks & have a wonderful weekend!
Brittany Litaker I WSHA/ ASPR Program Coordinator
325 Pine, Suite A I Mount Vernon, WA 98273 I USA
P 360.428.0404 I F 360.336.9236 I www.northregionems.com
______________________________________________________________________________________
Hi Linda and Bo,
I have attached the most recent ASPR tracking sheet and have noticed that there are deliverables missing from
your hospitals.
These are before I was in the region so I was hoping you could update me to the status of each of these.
Thank you so much!
From: Brittany Litaker [mailto:Brittany@northregionems.com]
Sent: Tuesday, June 28, 2011 12:45 PM
To: 'Chris Badger'; Williams Gieger, Beth; lseger@islandhospital.org; Linda Seger (lindas3440@yahoo.com); Young, Rose;
Gil "Bo" Bodrak (gilbert.bodrak@providence.org); TDalton@skagitvalleyhospital.org; Nunes, Mark
(Mark.Nunes@swedish.org); karla.strand@unitedgeneral.org; cjordan@valleygeneral.org; Larry Wall
(emslarry@whidbey.net); 'tumblc@whidbeygen.org'; 'Monique Tuinstra (tuinsm@whidbeygen.org)'
Cc: Jennifer Foster-Hinman, MPH (jennifer.foster@doh.wa.gov); Claus Joens; Martina Nicolas; Brittany Litaker
Subject: ACTION ITEM!!! Regional Tracking sheet for 6/27/2011
Importance: High
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North Region EMS & Trauma Care Council
ASPR GRANT FY 10-11
FY10-11 DOH (ASPR)
CONTRACT N18551
OBJECTIVE (6)
Hello,
Attached you will find the most recent tracking sheet from Jennifer Foster. Only 3 facilities in our region have
completed their NIMS reporting. This is a critical part of our ASPR deliverables and needs to be completed ASAP. Please
send me an email when you have finished so I can mark you off my list and make sure Jennifer has received it. If your
section says incomplete it means you started it but did not complete the survey, and will have to start again. I have
attached the NIMS email with the link below. If you have any questions please do not hesitate to ask.
Thanks for everything you do!
Brittany Litaker I WSHA/ ASPR Program Coordinator
325 Pine, Suite A I Mount Vernon, WA 98273 I USA
P 360.428.0404 I F 360.336.9236 I www.northregionems.com
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North Region EMS & Trauma Care Council
ASPR GRANT FY 10-11
FY10-11 DOH (ASPR)
CONTRACT N18551
OBJECTIVE (6)
ATTACHMENT B- Meeting Minutes
FY 10-11 CLEAN- UP ITEMS AND DEADLINES
 Brittany reminded everyone that NIMS reporting needed to be done. Mark said
he was having issues getting into the link. Brittany will send it to him again.
Inventories need to be turned in to Peggi. After action reports need to be in
Brittany’s email no later than Sunday night. They are meeting Monday morning
to finish the Regional AAR. Lastly, all money needs to be spent by June 30, 2011
to be reimbursed for this grant cycle. You do have until July 30, 2011 to submit
for reimbursement.
REVIEW OF ACTION ITEMS/ HANDOUTS
 Action Items were brought but not reviewed at this time. Brittany also presented
the most recent ASPR tracking sheet for members to review.
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