HOLLIDAYSBURG AREA SCHOOL DISTRICT
MINUTES
The Hollidaysburg Area School Board met for a Committee of the Whole
and Voting Meeting on Wednesday, October 21, 2015 in the Senior High
Library, 1510 N. Montgomery Street, Hollidaysburg. Mr. Yoder called the
meeting to order at 7:13pm and opened the meeting with the pledge to
the flag.
Roll call was taken by Mrs. Baker with nine members present. Attending
were Mr. Yoder, President, Mr. Keefer, Vice-President, Mr. Vonada, Mr.
Swope, Dr. Sommer, Mr. Brenneman, Mr. Leahey, Mr. Ritchey and Mr.
McClain.
Call to Order
Pledge to Flag
Roll Call
Also present were Dr. Gildea, Superintendent, Dr. Endler, Director of
Education, Mrs. Koehle, Director of Special Education, Mrs. Baker,
Business Manager/Board Secretary, Mr. Roberts, Business
Administrator/Treasurer, Mr. Straesser, Director of Human
Resource/Transportation, Mr. Smith, Director of Physical Plant, Mrs.
Smith, Chief Information Officer, Attorney Andrews, Solicitor, Mr.
Harrington, Mr. McCall, Mr. Tim Gildea, Mr. DeLattre, Mr. Keagy, Mr.
Filkosky, Mr. Barton, Dr. Letcher, Mrs. Snyder, and Mr. Arthur.
Moment of Silence
Moment of Silence
A moment of silence was held in memory of Dean Rossi, a former
employee who served as the Athletic Director for 24 years from 19882012.
Student Representative Report
Student Representative
Report
Maddison Fitch, Senior Representative reported on homecoming
activities and the school-wide positive behavior initiative (Tiger Stripes).
On behalf of a fellow student, Miss Fitch inquired about the board’s
interest in a national non-profit organization called Rachel’s Challenge,
dedicated to creating a safe, connected K-12 school environment and is
based on the life of Rachel Scott, the first victim of the Columbine
tragedy. Dr. Gildea will discuss this at the next Principals’ meeting.
Presentations
Presentations
Bruce Baldwin, Executive Director of Materials Management, Blair
Companies spoke to the board about his global experiences as it pertains
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MINUTES – COW/VOTING MEETING
OCTOBER 21, 2015
to the district’s mission statement.
Junior High Librarian Joy Peterman presented Dawn Garrity,
Hollidaysburg Area School District Foundation President with a Certificate
of Recognition for the Junior High Tiger TV and Library Computer Project
which was funded by the Foundation.
Students Nathan Stull and Jacob Miller presented information on a
project to update the senior high planetarium to meet current standards.
Grant monies are being sought from the NSF with the help of Saint Francis
University with a fundraising goal of $225,000 for a projector. The board
was asked to consider funding some of the project such as new seating,
new panels and paint for the dome.
Public Comment
Public Comment
There was no public comment.
Business Office Report / Mr. Baker
Announcements: The board met in executive session Wednesday,
October 21, 2015 at 6:00pm for personnel, litigation and negotiations.
Announcements
The Athletic Committee will meet November 18, 2015 at 5:00pm in the
Guidance Career Conference Room of the Senior High School, 1510 N.
Montgomery Street, Hollidaysburg.
The next scheduled board meeting will be a combined Committee of the
Whole and Voting Meeting on Wednesday, November 18, 2015 at
7:00pm in the Senior High Library, 1510 N. Montgomery Street,
Hollidaysburg.
On motion of Mr. Leahey, second by Dr. Sommer, the board approved
the following actions:
Per Board Policy 006. Meetings, the minutes of the following meetings:
July 29, 2015 Committee of the Whole and Voting
August 12, Special Voting
August 12, 2015 Committee of the Whole
August 19, 2015 Voting
September 9, 2015 Committee of the Whole
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Minutes
MINUTES – COW/VOTING
OCTOBER 21, 2015
September 16, 2015 Voting
Financial Reports for September, 2015. The reports included Treasurer’s
Report, List of Payments, Investment Portfolio, and YTD
Expenditures/Revenues. Exhibit 1
Financial Reports
The motion carried on a roll call vote with nine yes vote and zero no votes.
2015-2016 Budget Update / Mr. Roberts
The board will receive budget updates on a quarterly basis as they relate
to the budget for general fund purposes. The district budget was
approved in June, 2015 with a deficit of $717,834.00. Adjustments to
date include a Title I Allocation increase that was not included in the
budget in the amount of $144,180, debt service refinancing of Series A
and B of 2015 which resulted in savings of $163,078.00 and personnel
adjustments in salaries, retirements and medical leaves resulting in
savings of $69,763.00. Benefit changes to date include a one-time
consortium rebate of $222,567. These savings have increased revenue
by $600,218 that was not initially budgeted for in the quarter ending
September, 2015. Decreases affecting the budget include approximately
$5,000 per month in interest earnings as a result of the state budget
impasse. A state subsidy increase of $533,683 was budgeted, but without
the passing of a state budget, it is unknown what percentage increase
may be received or when it will be received. It is still projected that the
district will have enough funds to remain operational through February,
2016 before any loans would need to be secured.
On motion of Mr. Brenneman, seconded by Mr. Swope, the board
approved the following contracts per Board Policy 006 Meetings:
Science in Motion Service Contract with Juniata College for the 20152016 school year. One year agreement with Juniata College to provide
recurring mobile educator visits and equipment labs. Subscription fee of
$17,000. Exhibit 2
Agreement with PRISMWORKS for VMware License Support Contract
#30825325 for server virtualization support. Cost: $6,597.36 (3) years.
VMware is virtual software loaded on 3 physical servers allowing the
creation of virtual servers (ex Bus Boss) Exhibit 3
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2015-16 Budget Update
Contracts
MINUTES – COW/VOTING
OCTOBER 21, 2015
Agreement with PRISMWORKS for VMware software support for
software updates and back up Cost: $1,770.00 (1) year. Veeam is
software licensing used to back up servers and data to our storage device.
Exhibit 4
Agreement with Stericycle Specialty Waste Solutions, Inc. effective
November 1, 2015 for one year for disposal of hazardous drugs. Cost:
$187.00. Exhibit 5
Renewal agreement with Reliance Communications, LLC. (School
Messenger) for a secure document delivery system effective October 20,
2015 through October 20, 2016 plus 8 months prorated to June 30, 2017.
Cost: $2,833.34. Exhibit 6
Production Contract effective October 9, 2015 through October 9, 2016
for Disney’s Peter Pan, Jr. Cost $685.00. Exhibit 7
Agreement with Kenmark, Inc. for English City Winter Scene 19x49
backdrops to be used at the Hollidaysburg Area Senior High School Cost
$665.00. Exhibit 8
Production Contract effective September 28, 2015 through September
28, 2016 for Into the Woods, Jr. Cost $685.00 Exhibit 9
The motion carried on a roll call vote with nine yes votes and zero no
votes.
On motion of Mr. Keefer, seconded by Dr. Sommer, the board approved
a Fund Balance Resolution for the Turf Replacement Project in the
amount of $14,000.
NOW, THEREFORE BE IT RESOLVED, that the Board of School Directors of
Hollidaysburg Area School District recommits the following portions of its
June 30, 2015 committed General Fund balance as follows:
BE IT RESOLVED, that the Board of School Directors of Hollidaysburg Area
School District recommits the committed fund balance of $14,000 from
the June 30, 2014 Audited Financial Statement for the Turf Replacement
Committed Fund and transfers $14,000 to the Capital Reserve Fund for
the turf replacement project. Exhibit 10
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Fund Balance
Resolution for Turf
Replacement
MINUTES – COW/VOTING
OCTOBER 21, 2015
The motion carried on a roll call vote with nine yes votes and zero no
votes.
On motion of Mr. Vonada, seconded by Mr. McClain, the board approved
the following Federal Program Budget Adjustments:
Federal Program
Budget Adjustments
2014-2015 Budget
2013-2014 Title I Budget Reduction: ($1,286)
2014-2015 Title I Budget Decrease ($12,176)
2014-2015 Renew Grant Increase: $148
2015-2016 Budget
2013-2014 Title I Increase: $1,286
2014-2015 Title IIB Math/Science Ramp Grant: $1,225
2015-2016 IDEA Section 619: $2,994
2014-2015 Title I Increase: $6,156
Exhibit 11
The motion carried on a roll call vote with nine yes votes and zero no
votes.
Mr. McClain initiated a motion, seconded by Mr. Leahey, per Board
Policy, 813-Other Insurance, to approve binding insurance retroactive as
follows:
Volunteer Insurance
Blanket Accident Insurance for Student Volunteers
Underwriter: QBE Insurance Corporation
Effective Date: 10/1/2015
Annual Premium: $800.00
Accident Medical Expense Benefits: $100,000
Accidental Death Benefit: $25,000
Accidental Dismemberment Benefit: Up to $50,000
Deductible $-0The motion carried on a roll call vote with nine yes vote and zero no
votes.
On motion of Mr. Vonada, seconded by Dr. Sommer, the board approved
a Blair County Tax Claim Repository Bid from Randal Lee McConnell, Sr.
and Vonda Lynn McConnell for Map# 02.00-11C.-029.00-000 in the
amount of $200. The motion carried on a roll call vote with nine yes votes
and zero no votes. Exhibit 12
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Tax Claim Repository
Bid
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OCTOBER 21, 2015
Mr. Brenneman initiated a motion, seconded by Mr. Vonada, to approve
the following actions:
Per Board Policy, 202. Eligibility of Non-Resident Students, to extend the
2015-2016 60-Day tuition waiver (not to exceed beyond January 31,
2016) to a Grade 1, Frankstown elementary student, ID# ending in
26. The student's parents are currently building a home in the
Frankstown attendance area. Exhibit 13
Per Board Policy 706.1 Disposal of Surplus Property/Textbooks/Supplies,
disposal of various obsolete equipment and books. Exhibit 14
The motion carried on a roll call vote with nine yes votes and zero no
votes.
Junior High Roof Replacement Update – Mr. Smith
Bid specifications, documents and drawings are complete for the Junior
High roof replacement of approximately 61,000 square feet. The roof
contains asbestos material which is recommended for removal. The
project is scheduled to be advertised for bid (base bid and alternate bid)
on November 2, 2015 with a bid opening scheduled for December 10,
2015. It is anticipated that the bid award will be presented for approval
at the January, 2016 board meeting. The roof replacement cost of
$550,000 is budgeted based upon $9-$12 per square foot. The project is
expected to start after the last day of school and will be completed before
the start of school in the fall of 2017.
Tuition Waiver
Extension
Disposal of
Obsolete Books
and Equipment
JH Roof Replacement
Update
Superintendent’s Report / Dr. Gildea
On motion of Mr. McClain, seconded by Mr. Brenneman, the board
approved the following actions:
Parental Waiver of Adjudication Hearing and Agreement for Student, ID#
ending in 46 Exhibit 15
Per Board Policy 915, New Booster Group Application: Hollidaysburg
Junior High School Cheer Parent Association
Resolution acknowledging, approving and recognizing the establishment
of non-profit booster organizations established for the purpose of
promoting participation in and support to extra-curricular activities of the
Hollidaysburg Area School District. This change is necessary to include
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Parental Waiver of
Adjudication Hearing
New Booster Group
Application
Booster Group
Resolution
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OCTOBER 21, 2015
the Hollidaysburg Junior High School Cheer Parent Association. Exhibit
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Curriculum Projects Update / Active and Newly Proposed Projects
Exhibit 17
Curriculum Projects
Update
The motion carried on a roll call vote with nine yes votes and zero no
votes.
E-Rate Update / Mrs. Smith advised that a technology infrastructure
project was approved by the board with funds designated to pay for the
project. The project was submitted for E-Rate reimbursement and the
district was reimbursed $97,850.50. The administration will apply for ERate funding when the elementary schools are upgraded, anticipating the
same reimbursement outcome. Two options are under consideration to
use the reimbursement monies. Option 1: Update the elementary
schools wireless network. Option 2: Purchase computers, and other
technology equipment throughout the district. The administration is in
favor of Option 1.
The Annual Plan contains goals and anticipated outcomes established by
district leaders for the 2015-2016 school year.
E-Rate Update
Annual Plan
On motion of Mr. Ritchey, seconded by Mr. Vonada, the board approved
the Annual Plan. The motion carried on a voice vote with nine yes vote
and zero no votes. Exhibit 18
On motion of Mr. Leahey, seconded by Mr. Ritchey, the board approved
the personnel sheets dated 10/21/15 at 12:04pm, items 1 through 117.
The motion carried on a roll call vote with nine yes votes and zero no
votes for all actions except No’s. 19, 21 and 30 which carried on a roll call
vote with eight yes vote and one abstention for each item. Mr.
Brenneman cast the abstaining votes. Exhibits 19 and 20
Personnel
President’s Report / Mr. Yoder
The board was presented with the following policies on a first reading.
Policy 006 Meetings
Policy 006-R Meetings
Policy 100 Comprehensive Planning
Policy 109-R Resource Material
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First Reading of Policies
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OCTOBER 21, 2015
Policy 109 Attachment 1
Policy 109 Attachment 2
Policy 113.3 Screening and Evaluations for Students with Disabilities
Policy 116. Tutoring
Policy 122.1 Equal Access
Policy 127 Assessment Systems
Policy 141 Online Instruction
Policy 201 Admissions
Policy 201-R Admissions
Policy 204-R Attendance
Policy 227 Controlled Substances/Paraphernalia
Policy 246 Student Wellness
Policy 246 Attachment
Policy 626 Federal Fiscal Compliance
Policy 626-R Federal Fiscal Compliance
Policy 705.2 Standard Operating Procedures for Persons Authorized to
Use Weapons
Policy 802 School Organization
Policy 812 Property Insurance
Policy 813 Other Insurance
Policy 916 Volunteer Disclosure Sheet Attachment-I (Information Only)
Policy 918 Title I Parent Involvement
Mrs. Baker noted the following corrections:
Policy 006. Change No. 2 the word “via” is struck out and needs to be
included.
Policy Page 5, Item 13, strike out “of and $10,000”
AR 109 Page 3, add a coma after the word “accurate”
Policy 127, Page 3, the numbering at the bottom needs to say page 3 of
3 rather than 3 of 2
Policy 813, Page 3 needs to have an addition to include coverage for
employer liability practices.
The board discussed a Resolution to delay the PSERS employment
contribution and prorated portion of charter school tuition. Mrs. Baker
noted that the recommendation from PSBA was not to delay the entire
charter school payment. They recommended districts to delay the
portion that is attributable to the total budgeted revenue received from
the commonwealth that is lacking.
On motion of Mr. Swope, seconded by Mr. Ritchey, the board approved
a Resolution granting the Business Administrators the authority to delay
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PSBA recommended
Resolution
Resolution to Delay
Payments of Charter
School Tuition
MINUTES – COW/VOTING
OCTOBER 21, 2015
payments for the portion of Charter School Tuition otherwise owed
representing the proportionate share of total budgeted revenue received
from the Commonwealth by the Board of Directors of the Hollidaysburg
Area School District.
WHEREAS, the 2015-2016 Commonwealth of Pennsylvania state budget
remains at an impasse.
NOW THEREFORE, be it resolved that the Hollidaysburg Area School
District Board of Directors grants the business administrators the
authority to delay payments for the portion of charter school tuition
otherwise owed representing the proportionate share to total budgeted
revenue received from the Commonwealth of Pennsylvania until the
2015-2016 Commonwealth of Pennsylvania state budget impasse is
resolved. Be it further resolved that a copy of this resolution be
submitted to elected senators and representative of the Hollidaysburg
Area School District and the general assembly and the Governor of
Pennsylvania. The motion carried on a roll call vote with nine yes vote
and zero no votes. Exhibit 21
Committee Reports
Committee Reports
There were no committee reports.
Dr. Gildea announced band performances and athletic achievements the
district received in October.
Announcements
Mr. Ritchey brought to the board’s attention Senate Bill 909 which would
eliminate the Act 1 Index and House Bill 1084 which would remove future
employers from PSERS.
New Business
There being no further business to be brought before the board, Mr.
Yoder declared the meeting adjourned at 8:49pm.
____________________________________
Susan M. Baker
Board Secretary
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Adjourn