MUKIRIA TECHNICAL
TRAINING INSTITUTE
PO BOX 1093 – 60200, MERU
MAIL: mukiriatechnical@gmail.com
Website www.mukiriatechnical.ac.ke
TEL: +254 716674848
PRE-QUALIFICATION NOTICE FOR 2015/2016 FINANCIAL YEAR
PRE-QUALIFICATION OF SUPPLIERS FOR GOODS AND SERVICES FOR 2015/2016 FINANCIAL YEAR
CATEGORY A: PREQUALIFICATION FOR SUPPLY AND DELIVERY OF GOODS
CATEGORY NO.
ITEM DESCRIPTION
MTTI/001/2015/2016 Supply and delivery of food stuffs (perishables) fruits and vegetables.
MTTI/002/2015/2016 Supply and delivery of (perishables)e.g. bread,milk,eggs,meat products etc
MTTI/003/2015/2016 Supply and delivery of food stuffs(dry goods) e.g. cereals
MTTI/004/2015/2016 Supply and delivery of general office stationery
MTTI/005/2015/2016 Supply and delivery of catering equipments
MTTI/006/2015/2016 Supply and delivery of library textbooks
MTTI/007/2015/2016 Supply and delivery of computers, printers and accessories
MTTI/008/2015/2016 Supply and delivery of computer toners and cartridges
MTTI/009/2015/2016 Supply and delivery of electrical equipment, electrical fittings items and
accessories
MTTI/010/2015/2016 Supply and delivery of catering equipment
MTTI/011/2015/2016 Supply and delivery of general building materials, hardware and paints
water pipes and fittings
MTTI/012/2015/2016 Supply and delivery of cleaning materials detergents and disinfectants.
MTTI/013/2015/2016 Supply and delivery of clothing materials and textiles
MTTI/014/2015/2016 Supply and delivery of sports equipments and uniforms
MTTI/05/2015/2016
Supply and delivery of staff and students promotional T-shirts
MTTI/016/2015/2016 Supply and delivery of office furniture
MTTI/017/2015/2016 Supply and delivery of soft furnishing materials e.g. curtains
MTTI/018/2015/2016 Supply and delivery of petrol, diesel and allied products
MTTI/019/2015/2016 Supply and delivery of motor vehicle engineering equipments
MTTI/020/2015/2016 Supply and delivery of cosmetology goods
MTTI/021/2015/2016 Supply and delivery of automation software’s
CATEGORY B:PRE-QUALIFICATION FOR PROVISION OF SERVICES
CATEGORY NO.
ITEM DESCRIPTION
MTTI/023/2015/2016 Provision of security services, alarm and C.C.T.V services
MTTI/024/2015/2016 Provision of insurance services
MTTI/025/2015/2016 Provision of baseline survey
MTTI/026/2015/2016 Provision of internet services
MTTI/027/2015/2016 Provision of sign writing,labeling,students ID and branding services
MTTI/028/2015/2016 Provision of small construction works repairs
MTTI/029/2015/2016 Provision of repair and maintenance services for computers and accessories
MTTI/030/2015/2016 Provision of repair and maintenance services for firefighting equipments
MTTI/031/2015/2016 Provision of repair and maintenance services of sewing machines and
related equipments
MTTI/032/2015/2016 Provision of repair and maintenance services of generators
MTTI/033/2015/2016 Provision of landscaping services
TARGET GROUP
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Special group
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NOTE: special group include youth women and persons with disability that has been duly registered
.Pre-qualification documents can be obtained from procurement office or downloaded from www.mukiriatechnical.ac.ke or suppliers.treasury.go.ke
Complete pre-qualification documents are to be enclosed in plain sealed envelopes clearly marked with the pre-qualification number and category name and be
deposited in the tender box provided at Mukiria Technical Training Institute.
Publication date: 19th August 2015.
Closing date: 2nd September 2015
Opening date: 2nd September 2015 at 10.00 a.m.
The Principal, Mukiria Technical Training Institute
P.O. Box 1093-60200 MERU
MINISTRY OF HIGHER EDUCATION SCIENCE AND TECHNOLOGY
MUKIRIA TECHNICAL TRAINING INSTITUTE
PO BOX 1093 – 60200, MERU
MAIL: mukiriatechnical@gmail.com
Website www.mukiriatechnical.ac.ke
TEL: +254 716674848
SUPPLIER PRE-QUALIFICATION DOCUMENT
CATEGORY NO.: ………………………………………………………………………………………………
CATEGORY DESCRIPTION: ……………………………………………………………………………………
………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………..
RECEIPT NO: ………………………………………………………………………………………………………
TABLE OF CONTENTS
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1. INTRODUCTION TO MTTI………………………………………………………………………………….1
2. IMPORTANT NOTES TO SUPPLIERS……………………………………………………………………2
3. COMPANY INFORMATION…………………………………………………………………………………3
4. TRADE REFERENCES…………………………………………………………………………………………. 7
5. CERTIFICATES ACCREDATIONS AND APPROVALS……………………………………………… 8
6. MANAGEMENT POLICIES…………………………………………………………………………………. 9
7. BUSINESS PROBITY AND LITIGATION MANAGEMENT……………………………………….11
8. INSURANCE………………………………………………………………………………………………… …..12
9. EVALUATION…………………………………………………………………………………………………….13
10. DECLARATION…………………………………………………………………………………………………..14
11. SUPPLIER CODE OF CONDUCT……………………………………………………………………………15
12. VIOLATIONS………………………………………………………………………………………………………19
13. DETAILS OF GOODS AND SERVICES……………………………………………………………………20
INTRODUCTION TO MUKIRIA TECHNICAL TRAINING INSTITUTE
Mukiria Technical Training Institute MTTI is a public institute under the Ministry of Education
Science and Technology and seeks to Pre-qualify Competent Suppliers and Service Providers
for Supply of various goods and Provision of various services.
OUR VISION
To be a centre of excellence in the development and provision of innovative technical
vocational education and training (TIVET) programs.
OUR MISSION
To nurture and impart TVET knowledge skills and attitudes through research, innovation and
technology for self –reliance and national development.
OUR CORE VALUES
MTTI’ score values include the following among others:1.
2.
3.
4.
5.
6.
Discipline
Equity
creativity and innovativeness
Team work
Transparency accountability and integrity
Networking collaboration and benchmarking
Potential suppliers are advised to read this document carefully and provide requested
information together with all supporting documents.
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2. IMPORTANT NOTES TO SUPPLIERS
The purpose of this document is to assist Mukiria technical training institute in the
identification and evaluation of potential suppliers who may subsequently be invited to
tender.
In order to simplify this process you need to provide certified copies of all supporting
documents requested under the questionnaire. You may also be asked to clarify your
answers or provide more details. Please answer every question. If the question does not
apply to you please write N/A (Not Applicable): if you don’t have the answer please write
N/K (Not Known).
Failure to complete this questionnaire and/or provide written answers to any further
questions or requests for additional information or requests for clarifications will result in
the supplier’s elimination from further considerations.
Please note by responding to this questionnaire you accept that all answers provided in this
questionnaire are legally binding on the supplier and should the need arise, may be used as
evidence in any court of law, which has jurisdiction. Further Mukiria Technical Training
Institute reserves the right without further recourse to verify at its own cost accuracy of any
answers provided herein.
Where necessary and if insufficient space provided on the questionnaire for the answers
please provide the answers as supplements on separate sheets.
Please initial and rubber stamp each page, and sign the last page in the space provided.Prequalification documents for each category may be obtained from our procurement office
during normal working hours upon payment of non-refundable fee of Kshs.1000 per set of
documents payable to the cashier. Relevant trading licenses pin VAT and tax compliance
certificate must be submitted with other documents.
Completed pre-qualification documents in plain sealed envelopes clearly marked the
preferred category and addressed to:
THE PRINCIPAL
MUKIRIA TECHNICAL TRAINING INSTITUTE
Po Box 81220-80100
MERU
23. COMPANY INFORMATION
(i) General Information
Suppliers willing to be considered for this requirement are expected to furnish Mukiria
Technical Training Institute with among others the following information, which will be
treated in confidence.
PARTICULARS
Full name of the organization:…………………………………………………………
…………………………………………………………
Please tick
i) A public limited company? If yes attach
where
copies of the company’s memorandum
applicable
of association and articles in and any
change name.
ii) Public listed company if yes attach
copies above
iii) Limited company, if yes attach copies as
above
iv) Partnership, if yes attach partnership
deed
v) Sole proprietorship if yes attach
business certificate
vi) Others specify
Date of registration (attach a copy of
certificate of incorporation )
Full physical address of place of business
Full Postal code address of place of business
Postal code
telephone number
RESPONSE
Fax number
E-mail address
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Website address
Company tax pin (attach a copy of the pin
certificate)
VAT Registration number (attach a copy of the
VAT certificate)
Tax compliance certificate attach a current
copy
Proof of registration with relevant government
ministry (attach a copy of current registration
certificate if applicable)
Period you have been in business
Attach proof of annual return together with
filing receipt
(ii) Financial Information
No. PARTICULARS
4a. Your turnover in last two years
4b
Has your organization met all its
obligations to pay its creditors and
staff during the past years?
If no, give details
4c
Have any of your contracts been
terminated due to poor performance
in the last five years. Any damages
claimed by the contracting
authority/client?
……………..for the
year
Ended …/…. /……
Yes/no
Yes/no
Yes/no
………………for the
year
Ended…../……/………..
If yes give details
4.d If no explain why not:
44.e The name and branch of your bankers(who
Name:
can provide a reference)
Branch:
Telephone address:
Contact person name:
Contact position:
Contact E-mail:
4.f
Provide a copy of the following:
- Statement of your liquidity turnover profit and loss account and cash
flow for the recent year of trading
- Copy of your recent audited accounts (last two years)
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(iii) BUSINESS ACTIVITIES
NO.
a
PARTICULARS
What are the main business activities of your organization (specify)
b
How many staff does your organization have…………………………………………………………….
Indicate number in each category(in case you are in more than one category)
…………………………………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………………….
i.
Technical (permanent…………………… temporary…………………………………..)
c
ii.
Semiskilled (permanent……………………temporary………………………………..)
Describe experience and expertise your organization processes that will enable you to
effectively and efficiently undertake the work you wish to be prequalified for as
required by Mukiria Technical Training Institute
………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………
d.
List down your major equipments,machinery and plants and indicate ownership
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4. TRADE REFERENCES
Provide in the table below details of all previous and current works you have undertaken for
the last few years that are relevant to this pre-qualification document. Attach copies of
signed contracts/letters of award. Note the references may be contacted without references
to you.
No
1
2
3
4
5
6
7
8
9
10
Organizations
Name(client)
Contacts
(name and
phone
number)
Contact
reference
Date of
contract
awarded
Date of
Value of
contract
business
completed transacted:
KSH
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5. CERTIFICATES OF APPROVALS AND ACCREDATATIONS
Give details of any certificate and accreditations by principals or accreditations bodies and
attach copies of certificates. Certificates may be in the areas Quality Management Systems
example Environment Management Processes, ISO, GSM, Association certificates of security
certification.
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6. MANAGEMENT POLICIES
a) Employee Integrity
How does the firm ensure the integrity of staff? Give details of any related policies
……………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………
b) Code of Conduct/Ethics
Does your company have a code of conduct? If yes, attach a copy.
Indicate if the company has subscribed to any professional body with a code of
conduct/ethics
c) Company employment policy
Does your organization have a document relating to employment policy? What are the key
highlights from this policy if they exist?
What types of contracts do your employees have?
………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………
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D) Customer service
i)
Does your organization have documented policy on customer care service?
Yes…………………………………………..no………………………………………………………………………………
ii)
Does your firm use any performance management techniques, including customer
satisfaction measurement if yes, what are the key parameters?
………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………
Note: Mukiria technical training institute may require that customers for products/services
provided by your firm fill our appraisal form and rate your services for use in subsequent
decisions on whether to shortlist your company.
e) Health and safety
Does your organization have a written health and safety at work policy?
(No/yes) if yes please provide details. (Attach a copy of policy)
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7. BUSINESS PROBITY AND LITIGATION MANAGEMENT
Conform whether any of the following criteria applies to your organization: Note that failure
to disclose information relevant to this section may result in your exclusion as a potential
Mukiria technical training institute supplier/service provider.
NO. PARTICULARS
RESPONSE
10.a Is the organization bankrupt or in the process of
being wound up, having its affairs administered
by the court, or have you entered into an
arrangement with creditors suspended business
activities or any situation arising from similar
proceedings in Kenya or the country in which it
is established?
10.b Provide a statement of any material pending or
threatened litigation or any other legal
proceedings where the claim is of a value in
excess of KES 500,000
10.c Has any partner, director or shareholder or
employee whom you would propose to use to
deliver this service been convicted of an offence
concerning his professional conduct?
10.d Has any partner director or shareholder been
the subject of corruption or fraud investigation
by the police, Kenya Anti-corruption Authority
or similar authority in the country in your
organization?
10.e Has the organization not fulfilled obligations
relating to the payment of any statutory
deductions ire contributions including income
tax as required under Kenyan law or the laws of
the country in which it is established?
10.f State if any director shareholder/partner and or
company secretary of the organization is
currently employed in the past three years by
mukiria technical training institute
10.g State if any director /partner and /or company
secretary of the organization have a close
relative employed by mukiria technical training
institute and who is in a position to influence
the award of any supply/service.
118. INSURANCE
Provide details of your current insurance cover
i)
Public liability
ii)
employers liability
iii)
Professional indemnity(if applicable)
iv)
W.I.B.A
V)
Others
Value (KSH)
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9. EVALUATION
A) Mandatory Requirements For Evaluation
The following documents must be attaché except where stated copies may be certified by
Mukiria technical training institute secretary or an advocate of the high court of Kenya
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
x)
xi)
Certificate of incorporation business name certificate (where applicable)
Trading certificate /practicing certificate (where applicable )
Business permits(where applicable)
Certificate from relevant regulatory (where applicable )
TAX PIN Certificate
VAT certificate
Tax compliance certificate
List of directors telephone and their postal address(where applicable)
Audited accounts for the last two years
Accounts information
Organ gram
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10. DECLARATION
I/we declare that to the best of my/our knowledge the answers submitted in
this document (and any supporting documentation) are correct. I/we
understand that any misrepresentation will render my/our organization
ineligible to participate in Mukiria technical training institute future tenders.
FORM COMPILED BY:
Name:
Position(job title):
Date:
Telephone number:
Email:
Signature:
Stamp seal:
FORM COMPLETED /WITNESSED BY
Name:
Position(job title):
Date:
Telephone number:
Email:
Signature:
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11. SUPPLIER CODE OF CONDUCT
1. CODE
This code is applicable to all Mukiria technical training institute supplier/suppliers and
their employees (either: casual temporary or permanent) and sub-contractors throughout
the world. Mukiria technical training institute requires all suppliers to carry out their
business dealings in compliance with code and in compliance with all laws applicable to
the duplicable to the suppliers business wherever conducted.
By entering into business transactions with Mukiria technical training institute the
supplier agrees to abide by the terms of this code and acknowledge that compliance with
this code is required to maintain the right to terminate any contract failure to comply
with the provisions of the code.
Mukiria technical training institute recognizes that local laws may in some areas be less
restrictive than provisions of this code. In such areas suppliers are expected to comply
with applicable local laws.
2. PROVISIONS
In particular suppliers must comply with the following:
2.1 Relations with competitors
Suppliers will be required to comply with applicable antitrust or competition laws and will
not engage in any restrictive trade practices. Suppliers will at all time act in a manner that
will uphold and encourage healthy competition.
The applicable ant-trust legislation with regard to Kenya operations is the restrictive trade
practices monopolies and price control act (cap 504 laws of Kenya)
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2.2 Bribes, Conflicts of Interest’s Gifts and other Courtesies
2.2.1 Bribes
Suppliers shall not make or offer bribes or payment of money or anything of value to any
Mukiria technical training employee or any other person including officials, employees or
representatives of any government or public or international organization or to any other
third party for the purpose of obtaining or retaining business with mukiria technical training
institute. For the avoidance of doubt Mukiria technical considers an act of bribery to include
the giving of money or anything of value to anyone where there is belief that it will be passed
on to a government official or Mukiria technical training institute employee for this purpose .
Suppliers are required to comply with all applicable local anti-bribery.
2.2.2 Gifts and other business courtesies
Suppliers shall ensure that any expenditure incurred in relation to any particular Mukiria
technical training institute employee or government official is in the ordinary and proper
course of business and cannot reasonably be constructed as a bribe or so as to secure unfair
preferential treatment. A general guideline for evaluating, whether public disclosure would
be embarrassing to the supplier or Mukiria technical training institute.
Mukiria technical training institute employees may accept unsolicited gifts from suppliers
provided they are recorded in the gift register.The acceptance of such gift should not violate
any applicable law.
2.2.3 Conflicts of interests
No suppliers shall enter into a financial or any other relationship with Mukiria technical
training institute employee that creates a conflict of interest. A conflict of interest arises
when the material personal interests of the Mukiria technical training institute employee is
inconsistent with the responsibilities of his/her position with the company. All such conflicts
must be disclosed and approval to the transaction given.
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2.3 Employment Relations
The supplier will comply with all local laws relating to labour, employee health and safety
and wages.
2.3.1 Child Labor
Mukiria technical training institute suppliers and their subcontractors will not hire children a
child being any person below the age of 16years unless in the case of Kenya operation under
apprenticeship and unless authorized under the industrial training act (cap 237 laws of
Kenya) and supervised by a public authority.
2.3.2 Forced Labor and Disciplinary Practices
Supplier will:
 Not use forced labor nor require any worker whether local or foreign to remain in
employment for any period of time against his or her will.
 Treat workers with respect and dignity and ensure workers are not subjected to any
form of physical sexual psychological or other form of harassment or abuse.
 Ensure that workers are free to express their views about their workplace conditions
without fear of retribution or losing their jobs.
2.3.3 Freedom of Association
Suppliers will allow and respect their employee’s right to form or join trade unions of their
own choosing and to bargain collectively.
2.3.4 Wages and Benefits
Suppliers will meet minimum wage requirements and will ensure that all statutory
deductions as required under any local laws from time to time complied with.
Suppliers will ensure that working hours as provided for in any employment legislations or
regulations in force from time to time or in any collective bargaining agreement entered into
with the employee’s trade union are observed.
Suppliers will furthermore ensure that workers are provided at least one day off during any
seven day working period.
2.3.5 Health and safety
Suppliers will provide their safe and health work environments clothing and other protective
gear which as a minimum standard are in compliance with any local health and safety
regulations.
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2.4 Environmental Matters and the Community
Suppliers will comply with all local environment laws in force from time to time. Mukiria
technical training institute encourages its suppliers to play a role in improving the
environment and in so doing it shall implement programs that promote a clean environment
and reduce waste and seek ways to use products that are environmentally friendly. In
addition suppliers shall engage with communities and invest in society in a way that makes
effective use of resources including the support for charitable organizations.
2.5 Compliance and Implementation
2.5.1 Licenses and Returns
The supplier will be required to obtain and renew, in accordance with any law or regulations
all permits licenses and authorizations required for it to carry out its business. In addition the
supplier will be required to prepare and file any returns that it may be required to file under
its incorporation statute, the company act (cap 486 laws of Kenya) or applicable local or
Kenyan revenue legislation.
2.5.2 Taxation Financial Integrity and Retention of Records
2.5.2.1 The supplier will comply with all revenue laws and will not evade tax.
2.5.2.2 Suppliers will be required to maintain accurate and reliable financial and business
records and shall not have any false or inaccurate accounting books or records related to
Mukiria technical training institute for any reason. Supplier shall maintain all business
records at the minimum in compliance with the provisions outlined by the Kenya revenue
authority or local revenue authorities from time to time.
2.5.2.3 When any government investigation or audit is pending or ongoing then suppliers will
not destroy any relevant records until the matter has been investigated and closed.
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2. VIOLATIONS
If a supplier/service provider becomes aware of any known or suspected improper
behavior by another supplier in relation to their dealings with Mukiria technical training
institute or if a bribe or other inducement is requested from a supplier by any Mukiria
technical training institute employee or any other person with the promise of influencing
Mukiria technical training institute position ,then all pertinent details should be reported
in confidence to the following:
Contact:
Tel: 0722420499
Email:
mukiriatechnical@gmail.com
Address:
P.O Box 1093-60200
MERU
Website:
www.mukiriatechnical.ac.ke
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