March 18, 2015
( X ) Action Required
Due date: May 15, 2015
( ) Informational
BULLETIN NO. B013-15 SCHOOL FACILITIES AND ORGANIZATION
TO:
Educational Service District Superintendents
School District Superintendents
School District Business Managers
School District Facility and Capitol Project Directors
FROM:
Randy I. Dorn, State Superintendent of Public Instruction
RE:
2015 Annual Collection of Building Data (See WAC 392-117-020
regarding district reporting responsibilities)
CONTACT: Gordon Beck, (360) 725-6261, gordon.beck@k12.wa.us
Agency TTY: (360) 664-361
Beginning Monday, April 6 through Friday, May 15, school districts must complete the
2015 Annual Collection of Building Data. District staff will report facility building data
through the Information and Condition of Schools (ICOS) in the OSPI Educational Data
System (EDS). The data results are expected to provide important information for the
Legislature to address the facility/classroom needs and financial impacts of all-day
kindergarten and class size reduction targets.
It is advisable that before April 6th, district staff view previously reported building data in
order to verify the district’s current inventory of school facilities, buildings, and
classrooms, as well as building condition and school codes. District staff may access
the District Building Information Report in ICOS. (Note: permission is needed to log on
to the EDS ICOS system. If you do not have an EDS account/login, contact your
district’s Data Security Manager. See below for further instructions.)
OSPI staff will hold two K20 videoconferences for training and technical support for the
Annual Collection of Building Data. Please email an RSVP in order to participate in the
videoconference to kim.beaulieu@k12.wa.us.
BULLETIN NO. B013-15 SF&O
Page 2
March 18, 2015
Videoconference Dates and Times
Date
April 6, 2015
April 13, 2015
Other dates
Time
10:00 am – 11:30 am
10:00 am – 11:30 am
As needed
Goals for Completion
Review and update:
 Existence of school facilities and specific buildings;
 5-star physical condition ratings of buildings (very high-level of general/subjective
assessment);
 School codes;
 Kindergarten program information;
 Classroom types and quantities;
 Answering basic questions about energy use tracking and benchmarking.
Technical Requirements


1.
2.
3.
4.
5.
Educational Data System (EDS) account to access ICOS. If you do not have one,
contact your district’s Data Security Manager to obtain a username and
password and request to have ICOS added to the applications that are available
to you.
The most current web browser version of Microsoft Internet Explorer, Mozilla
Firefox, or Google Chrome, with Silverlight plug-in. (Silverlight may not work
properly on Apple Safari and will not work on mobile devices.)
Log into EDS
View My Applications.
Click ICOS.
At the top menu, click “Collection of Bldg Data”.
The Welcome Screen will include a link to last year’s District Building Information
Report.
6. Beginning April 6th, the Welcome Screen will also allow you to edit any building data.
7. Help document.
BULLETIN NO. B013-15 SF&O
Page 3
March 18, 2015
For assistance, please contact Tom Carver, Program Administrator, (360) 725-6269
tom.carver@k12.wa.us or the OSPI Regional Coordinator in your area:
Eastern WA
Gary Miller
Northwest WA
Justin Rogers
Southwest WA
Bill Coon
TTY line is (360) 664-3631
(509) 456-2866
(360) 725-6221
(360) 725-6262
gary.miller@k12.wa.us
justin.rogers@k12.wa.us
bill.coon@k12.wa.us
SCHOOL FACILITIES & ORGANIZATION
K–12 FINANCIAL RESOURCES
Gordon Beck
Director
JoLynn Berge
Chief Financial Officer
RD:kb
OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national
origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the
presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a
disability. Questions and complaints of alleged discrimination should be directed to the Equity and Civil Rights Director at
(360) 725-6162 or P.O. Box 47200 Olympia, WA 98504-7200