Guidelines for Courses and Programs offered through Mizzou Online
College of Arts and Science
Authority for course set-up in myZou resides with the academic unit. If the academic unit would like
Mizzou Online to complete the set-up of the courses in myZou, by October 1 it will notify Mizzou Online
and request that the Registrar give Mizzou Online scheduling authority. This process must be renewed
each academic year.
Mizzou Online will receive a list of the schedulers of courses (SOCs) for each academic unit from the
Registrar’s Office.
Each October, Mizzou Online will send chairs and directors a list of all online courses—both semesterbased and self-paced—offered by the respective academic unit in the previous summer, fall and spring
semesters. This is the schedule that automatically rolls over in myZou. This process will be known as the
Annual Course Approval process. Changes to the schedule should be communicated to Mizzou Online. If
the AU completes course set-up in myZou, Mizzou Online will make corresponding changes in its
internal database. If Mizzou Online has been asked to complete course set-up, it will make the
requested changes in myZou and its internal database. Academic units will be asked to confirm details of
courses to be offered prior to their opening in myZou.
To maintain accuracy of information, each semester academic units will communicate details on each of
the following:




Change of instructor
Change of enrollment cap
Exam proctoring needs
Any change in enrollment requirements
Mizzou Online will communicate details of any new or revised self-paced course opening (per signed
MOA) after the October annual approval mailing to chairs and directors. Academic units will
communicate any change in course title or number to Mizzou Online.
For semester-based online courses, instructor will work with designated individual from ET@MO, as
appropriate, regarding Blackboard course site requests.
Online Scheduling Process
Semester Based
Authority and responsibility for the hiring and compensation of online semester-based instructors reside
with academic unit.
For AU‘s handling own online semester based course scheduling (and ordering textbooks).
1.
2.
3.
4.
Location Code: MZONX (will show as Mizzou Online Off Campus)
Instruction Mode: EL ( E-Learning 100% online)
Room: EL
Attributes:
a. Summer Semester Only: Select MZON in first box. Select MIZZON in second box. This
notifies students that the course is a semester based online course.
b. If course has proctored exams: Select PREX (will show as Proctored Exams-Supervision
Rqd).
5. Caps:
a. Fall and Spring Semester: If reserving space for distance students; set an overall cap and
email to Our Schedule, requesting a reserve cap amount for distance students.
Generally the courses have been capped at 25 overall with a distance student reserve
cap of 10.
b. Summer Semester: Does not require reserve caps for distance. Set one cap for course.
6. Class Notes: (When the myZou schedule is open to SOCs, the following class notes can be
selected from the menu. If the schedule is closed, these must be requested by email)
a. If using a reserve cap, select/request Note #0075 be placed in Class Notes .
i. Course Note 0075 says: This course has a number of seats reserved for distance
students and a number of seats reserved for campus students. If you have
attempted to enroll and received the following error message (“You are unable
to enroll in this class at this time. Available seats are reserved and you do not
meet the reserve capacity requirements.”), the available spaces for your group
have filled. Any remaining seats will be released one week prior to the start of
the semester. Check back in myZou on or after that time for possible
enrollment.
b. If course has proctored exams, select/request Note #0046 be placed in Class Notes.
i. Course Note 0046 says: Exams are proctored and require students to locate a
qualified proctor and facility. Proctors must be confirmed/approved with
Mizzou Online a minimum of 10 business days prior to the first exam date. Go
to http://online.missouri.edu/current-students/proctors.aspx for more
information.
7. If the course is designated writing intensive, AU SOC will work with the CWP to ensure that the
WI notation is included on the online sections.
Online Scheduling Process
Self-Paced
Authority and responsibility for hiring course developers and instructors reside with the academic unit.
Mizzou Online will process documentation related to the hiring process. See document on Identification,
Development and Renewal of self-paced courses.
For AU‘s handling own online self-paced course scheduling (textbooks handled by Mizzou Online).
1. Session:
a. For 9 month self-paced course: Choose OEE (Self-Paced 9 mnth max to finish)
b. If course is a self-paced 16 week course: select S16
c. If course is a Fall or Spring self-paced 8 week course: select S8
d. If course is a Summer self-paced 8 week course: select SP8
2. Location Code: MZONSELFPC (will show as Mizzou Online Self-Paced)
3. Instruction Mode: EL ( E-Learning 100% online)
4. Room: EL
5. Attributes:
a. Fees: In first box, choose Fees (will show as Special Fees); in second box choose
ADMFEESP (will show as 25$ Admin Fee Mizzou Online Self-Paced).
b. Financial Statement:
i. In first box, choose MZON; in second box choose START1A (will display as
STUDENTS MUST DECLARE A START DATE FOR THIS CLASS)
c. In first box, choose MZON; in second box choose START2A (will display as AS IT MAY
IMPACT ACADEMIC AND FINANCIAL POLICIES)
d. Select MZON in first box. Select 9SELF PACE in second box. This notifies students that
the course is a self-paced 9 month online course.
i. Do not use this attribute for the 16 and 8 week self-paced courses.
e. To denote proctored exams: Select PREX (will show as Proctored Exams-Supervision
Rqd).
f. Caps: Default enrollment caps for most OEE session codes are initially 200 in myZou and
adjusted per any AU requests. Caps can be changed by academic unit’s scheduler at the
AU chair’s request.
g. If reserving space for distance students; set an overall cap and email to Our Schedule,
requesting a reserve cap amount for distance students.
6. Class Notes: (When the myZou schedule is open to schedulers of courses, the following class
notes can be selected from the menu. If the schedule is closed, these must be requested by
email)
a. For OEE classes: please select/request #0015. Will display as “This is a self-paced
course” (min 6 weeks, max 9 months). Check for advisor approval. For additional
information contact Mizzou Online at 136 Clark Hall 573-882-2491.
b. For 16 and 8 week classes, please select/request #0074. Will display as This is a selfpaced, semester based course that must be completed by the end of the current
semester.
c. To denote proctored exams, select/request Note #0046 be placed in Class Notes.
i. Course Note 0046 says: “Exams are proctored and require students to locate a
qualified proctor and facility.” Proctors must be confirmed/approved with
Mizzou Online a minimum of 10 business days prior to the student’s first exam
date. Go to http://online.missouri.edu/current-students/exams.aspx for more
information.
7. Please note: Must request specific grading options:
a. For OEE 9 month self-paced graded courses: Select SP (This will show as Graded-SP)
b. For OEE 9 month self-paced S/U courses: Select SPS (This will show as S/U-SP)
8. If the course is designated writing intensive, AU scheduler will work with the CWP to ensure that
the WI notation is included on the online sections.
9. New courses: New self-paced courses cannot be set up in myZou until the course development
process is complete. When a student enrolls in a self-paced course through myZou they are also
automatically added to the self-paced course site therefore course development must be
completed before the course appears in myZou. When course development is complete,
Mizzou Online will notify the AU so the scheduler can set up the new course in myZou.
Once a self-paced course is scheduled, it is important for Mizzou Online to be updated on these changes:
1.
Instructor changes: Instructor paperwork can take up to 1 month (for US citizens) or longer (for
international students). Extra compensation paperwork and approvals may also be required. To
ensure that instructors are set up in payroll (if needed) and prepared to grade student lessons
when they are submitted, we must have advance notice of instructor changes.
2. Course title and number changes
3. Course closings or cancellations; if the AU closes a course or zero caps it to existing enrollment,
the course will need to stay open in myZou until all the students have completed their work.
4. Enrollment requirement changes; the AU should determine who students should contact for
permission to enroll and the scheduler should add class notes with their contact information.
10/22/13