Registration & Transfer of Junior Players 2013/14
1. Registration
1.1
Clubs are to register their intention to administer team(s) at specific age groups
for the coming season with their Welsh Rugby Union District Junior Association by
1st August each year; or as soon as possible when new team(s) are planned. No
Club team may register more than 25 players in an age group squad unless their
Welsh Rugby Union District Junior Rugby Association grants specific permission to
do so.
1.2
All players who represent a Club shall be registered as a member of the Club with
the relevant Welsh Rugby Union District Junior Association.
1.3
Players registered with a Club remain registered with that Club until they transfer
to another Club, or are de-registered by the Club or they have not played for a
club for at least a year and are as such deemed as free agents. Only new players
or players transferring to a new Club are required to register/re-register in any
season. Players who have not played for a Club for at least one year, i.e. 12
months, will be deemed to be “free agents” and as such they will be able to
register with a new Club without the formality of transfer.
1.4
Each Welsh Rugby Union District Junior Association will decide the frequency of
renewing ID cards in the eight year period players are under their charge.
2. Transfers
2.1
An application by a player to transfer from his parent Club, the transferor, shall
first be considered by the transferee Club to assess it’s ability to accept the player,
then the transferor Club to formally acknowledge the transfer and then the District
Junior Rugby Association. Approved applications shall be processed in accordance
with the attached Player Transfer Form.
2.2
The only grounds a parent Club has for turning down a request for transfer are:
a)
The Club to which the player wishes to transfer already has its full quota of players
registered under the local District’s scheme.
b)
The player involved is subject to Disciplinary action.
c)
The player has been already selected as a member of the Region’s or District’s age
group squad for the season in which the transfer is requested. If such a player
does transfer then he will lose his place in the Regional or District squad.
2.3
No more than three players shall be permitted to transfer into one team within
any season, closed season or the period between seasons unless clubs mutually
agree that players in excess of this limit may transfer.
2.4
Where a Club sets up a new team (New Team Definition – A Club’s initial entry
into Junior Rugby, or the Club did not run a team a year younger in the previous
season, or the Club starts up a new age group after the start of the season) then
the following rules on transfers shall apply:-
2.5
a)
The new team shall have sufficient players to play who are “new” players and who
are not registered members of another Club. No more than three players may
transfer into a new team during their first season.
b)
Players can only transfer to a new Club with the full consent of the parent Club
and may do so in excess of the three player limit established in 2.3 above if the
transferor and transferee Club mutually agree.
c)
Teams or groups of players shall not move en-bloc from one Club to another
without the full consent of the parent Club and Welsh Rugby Union District Junior
Association.
No player may transfer to another Club after the 31st January of the playing
season unless he moves to live in another District.
3. Appeals
3.1
The Parent/Guardian of a player whose request to transfer has been refused, shall
have the right to appeal against the decision. The appeal must be submitted to
the Community Rugby Operations Manager of the Welsh Rugby Union within 48
hours of receiving the decision from the parent Club.
3.2
The Management Committee of the parental District Association will be required to
consider the appeal within 7 days of receipt, and if the appeal is supported, notify
the parent Club that their decision has been overruled. Where the parent Club
accepts the ruling of the Welsh Rugby Union District Junior Association or no
written appeal is received within seventy two hours, the Parents/Guardians of the
player will be notified by the Honorary Secretary of the Welsh Rugby Union District
Junior Association of the approval to transfer and given an agreed transfer date.
3.3
The parent Club will have 48 hours from receipt of notification, that the player can
be transferred, to appeal against the decision. The appeal must be lodged with
the Community Rugby Operations Manager of the Welsh Rugby Union, in writing
giving reasons for the appeal, and accompanied by a deposit of £25. On receipt of
the written notice of appeal and £25 deposit, the Honorary Secretary of the local
Welsh Rugby Union District Junior Association shall forward immediately all
correspondence, deposit and explanations of refusal of the Clubs and Association
to accept the transfer request to the Community Rugby Operations Manager of the
Welsh Rugby Union.
3.4
The Welsh Rugby Union Regulatory Committee will then be convened to consider
all circumstances of the case and shall notify all individual parties. The Union’s
decision shall be final.
Notes for Guidance:
1:
The player must not play for the new Club until this form is returned authorised.
Once authorised it should be given to the new Club who will use it to support the
players registration with the new Club. A new ID card will also be required to be
issued to the new Club.
2:
Players should receive the completed form within 7 days of the date the form was
handed to the present Club. If the transfer is refused by the present Club, and is
referred to the Parents/Guardians on appeal to the District Registration Officer a
further 7 days will be required. The authority taking the decision will keep the
player’s Parents/Guardians informed of the progress.
3:
A player who has not heard of the decision within 7 days, should contact the
relevant District Registration Officer for a report on progress.
Welsh Rugby Union
Junior Player Transfer Form
Part 1. To be completed by Player’s Parent/Guardian and to be submitted to Player’s proposed new Club.
Player’s Name……………………………………..
Date of Birth………………..
Address…………………………………………………………………………………
Telephone Number………………………………
Present Club………………………..........
Registration No. ……………...
Proposed Club……………….................
Parent/Guardian’s Signature………………………............
Date………………...
Part 2. To be completed by Player’s proposed new Club (Secretary/Chairman).
i) We are able to accept Player Transfer Request and confirm that we are fully compliant with the WRU
Transfer Regulations as laid out below.
ii) We are not able to accept Player Transfer Request as this is not compliant with the WRU Transfer
Regulations.
Please delete i) or ii) as appropriate.
 Maximum number of Players a Club can register in any age group team is 25.
 A Club may only transfer up to a total of 3 Players who are registered with other Clubs in any
particular season.
 No registered player may transfer to another Club after the 31st January.
 District Players requesting a transfer to another Club may only do so out of season as otherwise
they will not be eligible to continue playing District Rugby until the following season.
Signature................................... Name……………………………. Date……………..
Position held……………………………...
Club………………………..............RFC
Part 3. To be completed by Players present Club (Secretary/Chairman) and to be returned to Registration
Officer within 3 days of receipt (subject to acceptance by proposed new Club).
We agree to the above transfer request / We do not agree to the above transfer request (state reason).
Signature.................................... Name.............................................. Date.......................
Position held.................................................. Club....................................................RFC
_____________________________________________________________________
Part 4. To be completed by District Registration Officer and returned to the Player’s new Club with copy
to the Player’s Parent/Guardian.
The transfer has been approved from ....../....../...... Transfer reference no. .......................
Signature (District Reg. Officer)....................................................... Date..........................