EXECUTIVE COMMITTEE
IEEE FORT HUACHUCA SECTION
Agenda for 02 Nov 2012
MEMBERSHIP:
Fredy Arevalo
Ann Hartfiel
Charles Rutherford
Carolyn McLain
Randy Britto
Richard Morse
Walter Vidinski
PROCEEDINGS: Call to Order by
Keith Moore
Rob Reiner
Chris Shin
at
.
1.
Review Minutes of Last Meeting: Approved ( ) / Amended ( )
2.
Secretary’s Report: (Richard) – End of year reporting upcoming
3.
Treasurer’s Report: (Fredy) – Status of PACE funds, do we need to refund money from
the technical meeting. How do we do this or has it been done?
4.
Program Report: (Randy) –Small Business seminar Nov13, Movie night? Suggest a
speaker for E-week luncheon - Thomas Peterson (NSF) / Dr. Mary Ann Rankin (NMSI)?
5.
Publicity Report: (Bob) – Small Business seminar through IEEE channels, an email
blast we sent out to SAMIEEE listed members on Oct 24. It would be good to follow up.
6.
Membership Report: (Walt) – report on the Oct 24th Buena High CTE event
7.
PACE Report: (Keith) – Life member affinity group? Future City/Lego update,
information on the IEEE-USA Employment Network Grant
8.
Pre-College Education Report: (Ann) – Future City progress, newsletter review
9.
Fellows and Awards Report: (Randy) – Congratulation to Keith.
10.
Strategic Planning Report: (Randy, Richard, Keith) – NTR
11.
Webmaster’s Report: (Chris) – website and Facebook status
12.
Old Business: Three items are open:
 [08-09] Project Lead the Way support – In Progress
 Flowers for Buds Wife – sent and delivered cost $84.99
 Engineering Community Night – Oct 29
 Oregon section webinar – Oct 30
13.
New Business:
 Section Newsletter – need contributions from everyone
 Small business development seminar – Nov 13
14.
Next Meeting: projected as Dec 07, 2012
15.
Adjournment: Motion to Adjourn by
at
.
Executive Committee Agenda
02 November 2012
Page 2
Minutes for 05 Oct 2012
MEMBERSHIP:
*Randy Britto
Richard Morse
*Bob Reiner
*Carolyn McLain
*Keith Moore
Charles Rutherford
Ann Hartfiel
*Fredy Arevalo
Walter Vidinski
Chris Shin
* Denotes Present
PROCEEDINGS: Call to Order by
Bob
at 11:48
.
1.
Welcomed Carolyn McClain to the executive committee meeting
2.
Review Minutes of Last Meeting: Approved (X) / Amended ( )
3.
Secretary’s Report: (Richard) - Nothing to report
4.
Treasurer’s Report: (Fred): Finances in good standing. Working on PACE funding
which consisted of four events, a technical meeting (held June 19), Mechatronics STEM
luncheon (held August 29), Social event – movie or baseball (in planning), and a Job
Fair/Workshop (in planning). Received $500 for ???
5.
Program Report: (Randy)
 Upcoming events include a meetings with Future City home school, LEGO
League (Keith) and Buena High School (Walt & Randy)
 Cochise College Engineering Community Night and a question was suggested by
Bubba Hall on raffling a student membership, we discussed this and agreed to pay
for the cost of one student membership at approximately $32. We will raffle one
membership and possible a calculator or multimeter at this event.
 Keith suggested holding a future event that is relevant to some of the software
used on post such as Google Maps, PSpice, Matlab, and LabView. We will
research this idea by asking users and vendors for a meeting next year.
 Carolyn, Bob, and Randy attended the AFCEA C4IST event this year. There were
less vendors this last year according to Rich Besselman.
 Keith, Fredy and Randy will attend the SWA meeting at the Biosphere.
6.
Publicity Report: (Bob) – Nothing to report. Keith asked Bob about becoming the lead
on a Life member affinity group, Bob will consider.
7.
Membership Report: (Walt) use SAM IEEE to get membership info. Walt will attend
meetings at Cochise College & Buena HS to increase IEEE presence. Joint Technology &
Education District (JTED) question will be on ballot and will be used at Buena High.
7.
PACE Report: (Keith):
Keith submitted 4 proposals for funding: STEM Luncheon; 19 Jun Technical meeting,
social meeting, & possible workshop. Keith is willing to give the PACE duties to another
member. He has done this well for 5 years and will advise the next person in the role.
Keith is also looking for volunteers for the Global Humanitarian Technology Conference.
Executive Committee Agenda
02 November 2012
Page 3
Additional upcoming events include IEEE eXtreme programming on October 20 and
Women in Engineering event at the Mt. View California Google campus on January 2324. Keith offered this to Carolyn if she would be interested in being the WIE chair.
8.
Pre-College Education Report: (Ann, Keith Presenting): Ann is absent, she is working
with Future City programs. There are 5 schools and 17 teams participating this year.
9.
Fellows and Awards Report: (Randy): We held a moment of silence for Bud Eldon who
was our previous Fellow and Awards chair. Nothing to report on awards.
10.
Strategic Planning Report: (Randy): NTR
11.
Webmaster’s Report: (Chris Shin): Chris continues to update the website and Facebook.
(http://sites.ieee.org/fort-huachuca/).
12.
Old Business:
 [08-09] Project Lead the Way Support – in progress
13.
New Business:
 We all agreed to send flowers to Bud’s wife at a cost between $50-100
 Section newsletter – need contributions for everyone, editing in progress
 Fredy wanted to make sure that our meeting minutes are locked down and not
accessible to the world on the website.
14.
Next Meeting: Projected for 02 Nov 2012.
15.
Adjournment: Motion to Adjourn by Keith
2nd by Bob
at
12:56
.