Application for Grant Funding
[Country Name]
Sections I and II below should be completed only once for each application. Cluster or sector leads should contribute to the
overall development of sections I and II and in particular each cluster/sector shall provide inputs for question 14c.
Individual agencies participating in the application should complete project proposals (Section III). Please refer to
Annex B: Example of a Results Framework and Project Implementation Plan, and Annex A: Budget Guidance including the
budget tool.
I. APPLICANT INFORMATION
1. Country
2. Resident/Humanitarian Coordinator
3. Name and contact information of person to be
contacted on this grant request and reporting
Name:
Telephone:
Agency:
Email:
II. OVERALL GRANT REQUEST
A. SUMMARY
4. CERF grant window
Rapid Response
Underfunded Emergencies
5a. Total amount required for the humanitarian response
US$
Funding
For the rapid response window, this amount should reflect the humanitarian requirements for the
new crisis that triggered the application to CERF. Include only funding requirements for the
immediate emergency assistance to the new or increased caseload.
For the underfunded emergencies window, this amount should correspond to the overall
humanitarian requirement in the country.
5b. Total amount received for the humanitarian response
US$
Indicate the amount received against the total indicated in 5a above.
5c. Total amount of CERF funding requested
US$
Insert the total cost of this CERF submission. Please note that CERF rapid response normally only
funds a portion of the total humanitarian requirement (i.e. amount in 5a) to jump-start operations.
6. Geographical areas of implementation
(by first and second level administrative divisions)1
Affected individuals
7a. Total number of individuals directly
affected by the current crisis
7b. Total number of individuals directly
targeted with CERF funding by cluster or
sector, based on the projects included in this
application.
Cluster/Sector
Female
Male
Total
Add or delete rows as necessary.
Total
1
First administrative level can be provinces, states, governorates or regions. Second administrative level can be districts, prefectures,
municipalities, cantons or townships.
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8. Is this submission based on one or more needs assessments?
Yes
 Please indicate the type (e.g., joint multi-sector assessments, Multi-Cluster/Sector Initial Rapid
Assessment (MIRA), etc.) and date of assessment(s) undertaken, and humanitarian partners involved:
No
 Explanation:
9. Do the requesting agencies have the capacity for immediate implementation and timely delivery of assistance (access,
sufficient staff, clearance for imports, etc.) following the approval of funding by the ERC?
Yes
No
If ”No” or in case of expected limitations, please explain:
10. Strategic statement on the use of CERF funds: In about 100 words, please provide a brief summary of the grant
request: What is the emergency? Who are you supporting? Where, and for what impact? What kind of activities will you
implement?
[Insert text here]
B. Humanitarian Context and Response (2 pages max)
11. Humanitarian situation (1 page): What are the causes of the humanitarian situation? How has it deteriorated? Who is
affected? Describe the humanitarian situation and the main humanitarian consequences informed by needs assessments.
For the underfunded emergencies window, describe the overall humanitarian situation; for the rapid response window,
describe the new crisis for which CERF support is requested. What are the causes of the humanitarian situation? How has
it deteriorated? Who is affected?
GUIDANCE (delete when completed)
Describe the causes of the crisis and its humanitarian consequences. Include relevant political, socio-economic and
physical aspects. Refer to relevant needs assessments and summarize key humanitarian data (mortality rates, nutritional
status, etc.), including those in a Humanitarian Needs Overview, if applicable.
State the dates that the Government officially declared a disaster or requested international assistance, if applicable.
Highlight any sudden deterioration in the humanitarian situation that led to a CERF request, in particular, for the rapid
response window.
Describe the composition of the affected population highlighting the most vulnerable groups. State the number of people
affected by the crisis, as well as the number of people requiring humanitarian assistance, disaggregated by sex, age and
other characteristics.
Provide a gender analysis to describe the differential needs of women, girls, boys, and men, of different ages and to
indicate gender inequalities and how these may worsen in the current context. Highlight information with regard to genderbased violence, if relevant.
[Insert text here]
12. Humanitarian response strategy (1 page): What is the overall humanitarian response plan? What are the strategic
objectives of the response? How many people are targeted in total? Where? What are the priorities?
GUIDANCE (delete when completed)
Outline the overall humanitarian response strategy or plans developed in response to the recent crisis, such as a
Humanitarian Response Plan (HRP) or any other joint or Government-led response.
Highlight the priority humanitarian actions and immediate response gaps in relevant sectors or clusters.
Identify any constraints faced in the implementation of the humanitarian response strategy. These could be related to
security, access, capacity, data availability, etc.
[Insert text here]
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C. Grant Request Justification (3 pages max)
13. Rationale for the CERF request (1 page): What is the trigger for the CERF request? What is the current funding
situation? How can CERF funds make a difference in the humanitarian response at this stage?
13a. Rationale for the CERF request (only for rapid response requests)
GUIDANCE (delete when completed)
Explain the trigger that prompted this CERF application .highlighting the deterioration of the humanitarian situation.
Include any relevant data to demonstrate a deteriorating situation over the past weeks. Please refer to specific findings
from needs assessments.
[Insert text here]
13b. Funding analysis (complete for both rapid response and underfunded emergencies requests)
GUIDANCE (delete when completed)
How much funding is required for the humanitarian response? Explain here the total amount noted in Question 5a. For
rapid response requests, estimate the total funds required to address the new or increased humanitarian needs.
Please provide a short analysis of the funding situation for this emergency, including funding by cluster, funding trends
and information on other donor resources available (including hard pledges and funding from pooled funds, if applicable).
Describe the fundraising strategy beyond CERF’s contribution and explain how a CERF allocation will be used to leverage
additional resources.
[Insert text here]
14. Proposed CERF response (2 pages): What are the strategic objectives of the CERF submission? What priorities will
CERF support? Who is supported, with what and where? How will CERF funds complement other resources? How did
humanitarian partners jointly prioritize the CERF request? How are the different activities interlinked under the strategic
objectives?
14a. Outline of CERF strategy, priorities and complementarity
GUIDANCE (delete when completed)
State the key strategic objectives of the CERF request.
Briefly outline the particular needs to be addressed and the type of response activities that will be supported with CERF
funds.
Describe the population that will be assisted such as the particular target areas and populations (disaggregated by sex,
age and other relevant characteristics).
Provide a brief overview of the integrated CERF package and how the clusters/sectors and partners will complement one
another in carrying out the proposed interventions.
How will CERF funds complement other resources?
If a country-based humanitarian pooled funding (CBPF) mechanism exists, such as a Common Humanitarian Fund (CHF)
or an Emergency Response Fund (ERF), explain how it will be used to complement the funds requested from CERF. If
the country-based pooled fund is not used for this crisis please explain why.
[Insert text here]
14b. How was the overall CERF strategy developed? How did the Humanitarian Country Team jointly prioritize the request?
What criteria were used and which factors considered?
-
Describe the consultation process for developing this CERF application and the stakeholders (including implementing
partners) involved. How were clusters/sectors involved? If no cluster/sector system exists, explain how the country team
has consulted humanitarian partners through other coordination mechanisms.2
The ‘Principles of Partnership,’ endorsed by the Global Humanitarian Platform
(www.globalhumanitarianplatform.org/doc00002628.doc)
2
in 2007 may provide some guidance.
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-
-
How were activities prioritized to be included in this CERF request? What factors were considered to strategically focus
the CERF request (for example, severity of need, access, implementation capacity of UN agency and partners, current or
projected funding, etc.)?
Describe whether any existing frameworks were used during the prioritization, e.g. a Humanitarian Needs Overviews,
Strategic or Preliminary Response Plans, or other strategic tools.
Were gender experts involved in the prioritization process? How?
How were affected people involved in these assessments?
If a country-based humanitarian pooled fund mechanism exists, how did the CERF process complement the local pooled
fund process? Were the same procedures used?
What are the operational constraints in the emergency? Provide risk analysis and mitigating measures.
[Insert text here]
14c. How did the relevant clusters/sectors prioritize activities and projects? What methodology or criteria were used?
GUIDANCE (delete when completed)
For each cluster/sector, please briefly describe the following (to be prepared by the cluster/sector leads):
The rationale and approach/methodology used to prioritize the cluster/sector response. This should include a description
of the criteria and parameters followed to select projects for inclusion in this CERF submission, and of how the
cluster/sector was involved and consulted.
If the supported projects are part of a Humanitarian Response Plan or similar document, describe how the supported
activities in the grant request support the Cluster Objectives and Strategic Objectives of the SRP.
Explain how agencies’ past performance and implementation capacity were considered during prioritization (including
implementation of past CERF grants if relevant).
If applicable, describe how the CERF prioritization process was complementary to prioritization processes for countrybased pooled funds.
If more than one project is proposed, provide a brief overview of the integrated CERF package and how the projects will
complement one another in carrying out the proposed interventions.
If applicable, describe how the activities funded by the CERF will contribute to building resilience of the affected
populations and fit within longer-term vulnerability reduction strategies.
Please also describe if and how cost effectiveness and value-for-money were considered when selecting projects and
partners to address the identified and prioritized needs.
Include information on any gender analysis undertaken by the sector/cluster for effective targeting of this CERF grant.
Highlight the sector-specific vulnerabilities of any groups and geographic locations that require particular attention.
Explain briefly how affected people were involved in the design of the cluster/sector response, in particular the most
vulnerable people.3
[Insert text here]
As per the IASC’s five Commitments on Accountability to Affected People/Populations (CAAPs, details at:
http://www.humanitarianinfo.org/iasc/).
3
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D. CERF APPLICATION SUMMARY TABLE*
Date:
Country:
CERF window:
Requesting
Agency
Rapid Response
Underfunded Emergencies
Project Title
Humanitarian
Response
Plan project
code
Cluster/Sector
Total Project
Requirement
(US$)
Amount
received to
date (US$)
Amount
requested from
CERF (US$)
(if applicable)
1
2
3
4
5
6
7
8
9
10
TOTAL REQUESTED FROM CERF
US$ 0
*Please fill out one table listing all projects submitted as part of this grant request. Add or delete rows from the table as required.
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Page 6 of 17
CERF No.
Version
Country
To be completed by CERF secretariat
Date
Sector
Agencies should submit individual project proposals per sector/cluster. For example, one agency would submit two
separate individual proposals for WASH and for health. Joint sector/cluster proposals are acceptable only when agencies
are jointly implementing the activities for the same caseload in the same location. Otherwise, please submit separate agency
proposals.
III. AGENCY PROJECT PROPOSALS
1. Requesting agency or agencies
2. Project title
3. Cluster/sector
4. Geographic areas of implementation targeted
with CERF funding (by first and second level
administrative divisions – please be specific)4
5. Implementation start date of CERF-funded activities (rapid response projects only)
For rapid response projects the implementation deadline is six months from the date of disbursement or, where specified, from the start date
provided below (which must not be earlier than six weeks prior to the disbursement date).
a. Will implementation of the CERF-funded activities start prior to disbursement of funds?
Yes
No
b. If “Yes” please provide start date (day/month/year):
6a. Total requirement for agency’s sector response to current emergency
US$
Funding (USD)
For rapid response requests, this refers to the funding requirements of the requesting agency in
the prioritized sector for this specific emergency and the new emergency response phase only.
For underfunded emergency requests, this refers to the agency’s funding requirements for the
corresponding activities in the SRP. If SRP project exists, use the project requirement. Where no
SRP exists, ‘total project requirement’ should reflect the funding requirements of the requesting
agency for its humanitarian programme in the prioritized sector for the targeted geographical
location.
For joint projects, please break down by agency this and the following amounts (6b and 7).
6b. Total project funding received so far
US$
Indicate the amount received against the total indicated in 6a above.
7. Total amount of CERF funding requested
US$
The total requested from the CERF should not be 100% of the total budget for this project, as
CERF funding should be complemented by other funding sources. Normally, CERF contributes to
a limited amount of the total project requirement to jump-start an emergency response.
8a. Total number of individuals (girls, boys,
women and men) directly targeted with CERF
funding5
Female
Male
Total
< 18 years
≥ 18 years
Total
4
Please be specific with the target areas of this project. First administrative level can be provinces, states, governorates or regions.
Second administrative level can be districts, prefectures, municipalities, cantons or townships.
5
Please count only the individuals benefitting directly from this CERF grant. The population benefitting indirectly from this CERF funding
should not be included, although the country team may choose to describe the additional benefits of the project in section 10 of the
proposal.
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8b. Beneficiary profile
Category
In addition to the breakdown by girls, boys, women and
men above, please provide a beneficiary profile by
category. Totals must match. Please do not change the
categories and do not add additional lines.
Refugees
“Other affected people” includes people affected by
natural disaster or conflict who have not been displaced
and are not hosting refugees or IDPs, or people
affected in any other way.
Host population
9. Humanitarian Response Plan project code,
ranking, and objectives
Number of people
IDPs6
Other affected people
Total (same as in 8a)
HRP Project Code
HRP Priority Ranking
US$
Mandatory to provide where an appeal with
projects exists
For countries with an HRP: If applicable, please list the
HRP cluster objectives and strategic objectives to which
this CERF project will contribute.
Where more than one HRP project code applies to a
single CERF project proposal, please also specify the
amount of CERF funding requested against each HRP
project code (add lines as required).
For joint projects, please indicate the agency for each
HRP project.
CERF funding for project
US$
HRP Cluster Objectives (if applicable, please specify the cluster):


HRP Strategic Objectives (if applicable):


10. Priority humanitarian needs in the sector: What are the time-critical needs in the sector? For rapid response, what
are the new or increased humanitarian needs? Why is this sector prioritized in the CERF application?
GUIDANCE (delete when completed)
For rapid response, highlight the new or increased needs directly resulting from the current crisis.
What are the different needs of girls, women, boys and men from different ages?
Reference the dates and types of needs assessments used to develop the project, including the Multi-Cluster/Sector
Initial Rapid Assessment (MIRA), sector-specific technical assessments and others as applicable.
[Insert text here]
11. Overall sectoral response: How is your agency (or the sector/cluster) responding to the needs? What is the target
population? What are the overall outputs?
GUIDANCE (delete when completed)
For underfunded emergencies, describe the overall project, e.g., as included in a Humanitarian Response Plan.
For rapid response, describe the agency or sector/cluster’s overall response to the new or increased needs. What
additional activities are planned to respond to the new needs? What increase in humanitarian programme is
proposed?
Explain how the project contributes to the sector/cluster priorities.
Explain briefly how affected people were involved in the design of the project and how they will be consulted
7
throughout the implementation of the project. Provide information on the individuals targeted by the overall
project/programme, and explain how identified gender issues will be addressed in project/programme design and
implementation, to ensure that the needs of women, girls, boys and men are met equally.
[Insert text here]
IDPs are defined as “persons […] who have been forced or obliged to flee or to leave their homes or places of habitual residence, in
particular as a result of or in order to avoid the effects of armed conflict, situations of generalized violence, violations of human rights or
natural or human-made disasters, and who have not crossed an internationally recognized state border” (UN Guiding Principles on
Internal Displacement).
7
As per the IASC five Commitments on Accountability to Affected People/Populations (CAAPs) (http://www.humanitarianinfo.org/iasc/).
6
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12. CERF project (1 page text plus results framework): What will your agency accomplish with CERF funds? Who is the
target population? What are the specific outputs?
12a. Summary of CERF project
GUIDANCE (delete when completed)
Of the overall response (question 11), what portion will be supported with CERF funds?
Describe the individuals to be targeted by the CERF project and their locations. Highlight any particular groups of
concern.
Explain how the CERF project adheres to the CERF life-saving criteria.8
[Insert text here]
12b. CERF project results framework
GUIDANCE (delete when completed)
The project results framework should provide a brief overview of key deliverables and results expected for the CERF
component of the project. It is not meant to serve as or replace agencies’ own fully developed project log-frames.
Please use the table below and add lines as necessary to capture the key deliverables of the CERF Project.
The framework below is also an opportunity for elaborating and illustrating aspects of the project related to gender
and accountability to affected people (as outlined under Point 10 above).
Please break down target population figures in the results framework by sex, age and other relevant characteristics.
If activities are implemented by project partners please indicate the name of the implementing partner.
The results framework should represent the CERF portion of the project only. If activities and outputs cannot be
directly linked to CERF funding please estimate or prorate as best possible.
The example below should be deleted before submitting the proposal to the CERF. For additional guidance and a
larger example of a results framework, see Annex B.
EXAMPLE (complete the empty table below and delete this example)
8
The CERF Life-Saving Criteria, which specify activities by sector that the CERF can fund, are available at http://cerf.un.org
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CERF Project Results Framework
Project
objective
Outcome
statement
Output 1
Output 1 Indicators
Description
Baseline
Description
Implemented by9
Description
Baseline
Description
Implemented by
Description
Baseline
Description
Implemented by
Target
Indicator 1.1
Indicator 1.2
Indicator 1.3
Output 1 Activities
Activity 1.1
Activity 1.2
Activity 1.3
Output 2
Output 2 Indicators
Target
Indicator 2.1
Indicator 2.2
Indicator 2.3
Output 2 Activities
Activity 2.1
Activity 2.2
Activity 2.3
Output 3
Output 3 Indicators
Target
Indicator 3.1
Indicator 3.2
Indicator 3.3
Output 3 Activities
Activity 3.1
Activity 3.2
9
For joint projects, please indicate for each activity, which agency is responsible, even if the activity is to be implemented by a partner.
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Activity 3.3
Gender Marker (as in HRP)
Description and Justification
NA – Not applicable
0 – Gender Not Reflected
1 – Limited Gender Consideration
2a – Gender Mainstreaming
2b – Targeted Gender Action
Gender-based violence
Description and Justification
Does this project consider gender-based
violence (GBV) in its design?
Yes, its main objective focuses on GBV
Yes, it has a GBV component
No
12. Implementation Plan: When will the activities be carried out? By whom? How will the project be coordinated with other
projects or sector/clusters? How will the activities be monitored?
12a. Implementation timeframe
GUIDANCE (delete when completed)
Specify the duration of the CERF project and provide an activity timeline, as per below suggested format. 10 CERF
allows up to six months for rapid response grants, and about nine months for underfunded grants.
Briefly describe how the activities funded by CERF will be sustained beyond this CERF project.
Please complete the workplan below by highlighting the cells (each cell represents one week). Outputs and activities
must be the same as in the Results Framework above. Insert the actual calendar months instead of “Month 1”, etc.
CERF Project Implementation Plan
Project duration
Month 1
Month 2
Month 3
Month 4
Month 5
Month 6
Month 7
Month 8
Month 9
Rapid Response Implementation Period
Underfunded Implementation Period
Output 1
Activity 1.1
Activity 1.2
Activity 1.3
Output 2
Activity 2.1
Activity 2.2
Activity 2.3
Output 3
Activity 3.1
Activity 3.2
10
Requesting agencies can also choose to use their own format but it must demonstrate the time schedule for the CERF project period
to complete the outputs and activities as outlined.
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Activity 3.3
12b. What are the implementation arrangements? Who are the implementing partners? What is the coordination
structure?
GUIDANCE (delete when completed)
Who are the implementing partners? Please provide names.
Describe roles and responsibilities of your agency and implementing partners to deliver the CERF-funded
assistance. Who is responsible for what activities? In what locations?
When will funds or in-kind support be transferred to implementing partners? When will the partners begin activities?
How will this project be coordinated with other projects in the same area or targeting the same affected people?
[Insert text here]
12c. How will implementation be monitored, evaluated and reported on?
GUIDANCE (delete when completed)
Describe the monitoring and evaluation arrangements for the CERF project. On monitoring, please describe plans
for tracking project progress, including site visits, data collection, reporting and other arrangements, as relevant.
Describe any evaluations planned for the CERF project or overall programme of which CERF is part. Explain how
and who will carry out the evaluation.
Describe any other accountability mechanisms set in place for this project.
[Insert text here]
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13a. CERF Project Budget
Please use the template below without modifying the section headings. Wherever possible and relevant please provide a
detailed breakdown of items (unit, quantity, unit costs) and costs for each budget line for the CERF component of the project.
Where breakdown of unit, quantity and unit cost is not available or irrelevant, please provide total amount of the
item along with sufficient description of cost content. Please add additional rows, as needed. For joint project, each
agency has to develop a separate budget (tables 13a and 13b). Please refer to the CERF application budget guidelines in
Annex A of this document or available at http://cerf.un.org
Cost Breakdown
Budget Lines
Unit
Quantity
Unit Cost
Total (USD)
A. Staff and Other Personnel Costs (please itemize costs of staff, consultants and other personnel to be recruited directly by the
agency for project implementation
Sub-Total A:
B. Supplies, Commodities, Materials (please itemize direct and indirect costs of consumables to be purchased under the project,
including associated transportation, freight, storage and distribution costs)
Sub-Total B:
C. Equipment (please itemize costs of non-consumables to be purchased under the project)
Sub-Total C:
D. Contractual Services (please list works and services to be contracted under the project)
Sub-Total D:
E. Travel (please itemize travel costs of staff, consultants and other personnel for project implementation)
Sub-Total E:
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Cost Breakdown
Budget Lines
Unit
Quantity
Unit Cost
Total (USD)
F. Transfers and Grants to Counterparts (please list transfers and sub-grants to project implementing partners
Sub-Total F:
G. General Operating and Other Direct Costs (please include general operating expenses and other direct costs for project
implementation)
Sub-Total G:
Total Project Direct Costs
Total project direct costs
Indirect Project Support Costs (PSC) (must not exceed 7% of total project costs)
PSC rate
PSC amount
Total CERF Project Budget
13b. Breakdown of CERF Budget by Implementing Partner Type
Please provide the total amount planned for partner implementation and include an estimate of the planned breakdown of
funds by implementing partner type. Total amounts should match budget Category F.
Amount (USD)
a. Direct implementation by UN/IOM
b. Total International NGO partners
c. Total National NGO partners
d. Total Red Cross/Red Crescent partners
f. Total Government partners
g. PSC amount
Total
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Annex A: Budget Guidance
Each CERF project proposal must include a budget which details the costs to be funded by CERF and which strictly
adheres to the CERF budget template and CERF budget guidelines (see below). The CERF budget template is in line
with the UNDG budget categories.
The budget should reflect activities described in the project narrative, and include sufficient detail to provide a
transparent overview of how CERF funds will be spent. Budgets should be designed taking into consideration the CERFapproved implementation period of the project (maximum six months for rapid response grants and around nine months
for underfunded grants).
If more than one agency will implement a project, a joint narrative can be presented but separate budgets must be
completed for each agency. There will be a separate disbursement to each agency, as CERF funds cannot be passed
from one agency to another.
Budget Line
A. Staff and Other Personnel Costs
Guidance on Cost Breakdown
Unit
Quantity
Unit Cost

Staff costs should usually not exceed 10% of the Total Project 
Direct Costs;

Costs and entitlements of national and international staff

directly involved in the implementation of the project


Itemize each national and international staff by function and
grade/level

National and international consultants contracted directly by
the agency. Describe the function and expertise of the
consultants hired for the project

Other project personnel such as temporary staff and daily
workers directly contracted by the agency

Do not include consultancies with firms (which go under
budget category D) or agreements with implementing
partners (budget category F)

CERF does not fund Government staff salaries

Keep staff and other personnel costs to the essentials for
emergency response
B. Supplies, Commodities, Materials

Procurement of consumable supplies for project

implementation (e.g., drugs, food, non-food items, tents,
seeds, tools, etc.)


Costs associated with the delivery, storage and distribution of
consumable supplies procured by the project, such as
transportation, freight, customs, insurance, warehousing and
other logistical requirements

Provide details on medicines or the contents of kits in an
annex

Communications materials for training and awareness raising,
such as posters, pamphlets, etc., as well as the reproduction
of these items

CERF does not fund agency-specific visibility materials
C. Equipment

Procurement of non-consumable items for the benefit of

project recipients (e.g., IT equipment for registration, medical
equipment, etc.). Low value items should be budgeted in
budget category B.

CERF generally does not fund the purchase of vehicles

Only equipment directly related to project implementation will
be considered. Equipment for agency regular operations will
not be accepted
D. Contractual Services

List and describe the works and services – normally of a

commercial nature – contracted directly by the agency
following procurement procedures

Provide the names of contractors if possible
Budgets for implementing partners (NGOs or Government
partners) should be included in budget category F.
Total
Provide unit, quantity and unit cost by monthly or
daily rates for each position
Specify whether the rate is monthly or daily
If a position is cost-shared, budget the portion of
monthly cost that the person will dedicate to the
CERF project.
Unit
Quantity
Unit Cost
Total
Provide unit, quantity and unit cost for each type of
consumables to be purchased
If a consumable is in the form of a kit, provide an
itemized list of the content of the kit in an annex or
refer to the standard kit descriptions agreed with
CERF
Unit
Quantity
Unit Cost
Total
Provide unit, quantity and unit cost for each type of
equipment to be purchased
Provide unit, quantity and unit cost for each contract
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Budget Line
E. Travel
Guidance on Cost Breakdown
Unit
Quantity
Unit Cost

Travel costs of staff, consultants and other project personnel, 
such as daily subsistence allowance, international and local
flights, hazard pay and other travel entitlements, as applicable

Itemize by international and internal/national travel and
indicate for whom the travel cost is


For all travel, provide the number of travellers, number of
days, destination and DSA rate

Include fuel and vehicle or boat rental costs for staff,
consultants and other project personnel

The inclusion of international travel is discouraged. If
included, a strong justification is required
F. Transfers and Grants to Counterparts
Unit

Lump sum cost per partner
For partners– normally of a non-commercial nature –

contracted by the agency through sub-granting procedures for
project implementation. Entities receiving sub-grants could be
NGOs, Government or other non-commercial entities

For each implementing partner, provide the name of the
partner (NGO or government), amount of funds to be
transferred. Please provide a description of the partner’s
outputs and a general breakdown of the budget. For
example:
 Distribution of 800 MT of food commodities to ABCD
beneficiaries in XX, YY and ZZ locations. 800 MT x
$150/MT = $120,000
 Deployment of two mobile health clinics to XX and YY
locations for a five-month period. $25,000/month x 5
months = $125,000.

Costs allowed to be incurred by partner include:
1. Staffing: cost of personnel recruited by the implementing
partner to carry out the services sub-contracted by the
agency
2. Direct operational cost: all costs of direct operational
inputs (equipment, supplies, transport, etc.) for delivery
of services
3. Other direct costs: general operating and office running
costs for the partner to carry out the services/works for
this project
G. General Operating and Other Direct Costs
TOTAL
For staff, consultant and other personnel travel,
provide details on the number of days, DSA rates
and national and international flight costs (round or
single trip)
Provide unit, quantity and unit cost for vehicle or
boat rental, including fuel for internal travel
Unit
Quantity
Quantity
Unit Cost
Unit Cost
TOTAL
TOTAL

General operating costs, including office running costs, office 
Itemize the other direct costs by unit, quantity and
stationary and supplies, and utilities such as
unit cost
telecommunications, internet, and office rents for project

Lump sum costs can be accepted provided
implementation. For office rents, provide office locations
satisfactory description on what the lump sum

Other costs that cannot be mapped to the expense categories
covers and how it is estimated
above, such as agency-specific standard provisions such as
technical supervisory support, monitoring and evaluation,
reporting, and others as agreed with CERF

CERF does not fund recurrent costs for regular agency
operations including regular agency security costs.
Total project direct costs
This is the sum of budget lines A to G.
Indirect project support costs
 To cover PSC at HQ/regional and country level.
TOTAL PROJECT BUDGET
 Must not exceed 7% of total project direct costs
Sum up total project direct costs and indirect project
support costs
a) Please use a comma “,” rather than space or “.” as thousands separator, e.g. “$1,234”
b) Subtotal, PSC and total amount is rounded to the nearest dollar.
Page 15 | CERF Application for Grant Funding | cerf@un.org | cerf.un.org
Annex B: Example of a Results Framework and Project Implementation Plan
Terminology
The project objective describes the overall objective to which the project will contribute.
Outcomes are longer-term changes resulting from outputs in one or more sectors. For single-sector projects, one
outcome statement is recommended. The outcome statement should have a direct linkage to the overall project or
programme of which the CERF project is part.
Outputs are direct and measurable products and results of activities. Indicate the output(s) to be expected upon
completion of the CERF project, which should contribute to the outcome. There can be multiple outputs (no more
than five is recommended) but they should be specific and achievable within the CERF project timeframe.
Indicators and Activities are assigned to a specific output. Indicators should be SMART. SMART indicators are:
Specific, to avoid differing interpretations; Measurable, to allow monitoring and evaluation; Appropriate to the
problem statement; Realistic and achievable; Time-bound, indicating a specific period of time during which the
results will be achieved, which must fall within the CERF implementation period. Use the agreed cluster indicators in
a Humanitarian Response Plan if possible.11 Each indicator shall have a measurable target assigned.
Activities are actions performed to achieve the outputs and outcome, such as the delivery of goods and services.
Describe the activities for each output to be carried out under this CERF grant.
Below is a fictional example of a results framework and project implementation plan to be used as a reference.
CERF Project Results Framework
Project
objective
Improving the health of 2.6 million children and mothers at risk through MMR vaccination and primary
health care in Zutaji and Lilango governorates in a six-month timeframe.
Outcome
statement
Displaced and conflict-affected children and mothers protected against communicable diseases
Output 1
2.5 million vulnerable children in Zutaji and Lilango governorates have access to MMR vaccine
Output 1 Indicators
Description
Baseline
Target
Indicator 1.1
Coverage of measles vaccination in per cent (among IDP children
under five in the two governorates)
0
100% (485,000
girls, 515,000
boys)
Indicator 1.2
Coverage of measles vaccination in per cent (among non-IDP school
children in grades 1-4 in the two governorates)
0
100% (800,000
girls, 700,000
boys)
Output 1 Activities
Description
Implemented by
Activity 1.1
Procurement of 2.5 million MMR vaccine doses
UN Agency
Activity 1.2
Distribution of MMR vaccines to implementing partners
UN Agency
Activity 1.3
Implement vaccination campaign in cooperation with local NGOs and
with community representation groups in each governorate
UN Agency, NGO1, NGO2,
Ministry of Health
Output 2
100,000 IDP mothers and children have access to health services for waterborne diseases
Output 2 Indicators
Description
Baseline
Target
Indicator 2.1
Number of additional IDP mothers and children in all governorates
provided with access to medical services for the control of waterborne
diseases
0
100,000 (30,000
mothers, 35,000
girls, 35,000
boys)
Indicator 2.2
Number of functional health facilities providing selected relevant
services (treatment of waterborne diseases)
1 health
facility
5 health facilities
(1 hospital and 4
health centres)
Output 2 Activities
Description
Implemented by
Activity 2.1
Procurement of medical kits and supplies for the prevention and
control of waterborne diseases (100 IEHK, 14 diarrhoea kits, 200,000
UN Agency
11
If there is no HRP, use indicators from the Indicators Registry, which is maintained by the global clusters and available at
https://ir.humanitarianresponse.info/
Page 16 | CERF Application for Grant Funding | cerf@un.org | cerf.un.org
ORS)
Activity 2.2
Distribution of medical kits and supplies to health facilities for 100,000
IDP mothers and children
NGO3
Activity 2.3
Provision of medical services to 100,000 IDP mothers and children
Ministry of Health
CERF Project Implementation Plan
Project duration
Sep 2015
Oct 2015
Nov 2015
Dec 2015
Jan 2016
Feb 2016
Rapid Response Implementation Period
Underfunded Implementation Period
Output 1
Activity 1.1
Activity 1.2
Activity 1.3
Output 2
Activity 2.1
Activity 2.2
Activity 2.3
Page 17 | CERF Application for Grant Funding | cerf@un.org | cerf.un.org