CERF TRAINING
TRAINING
NARRATIVE & FINANCIAL
REPORTING
SESSION
WORKSHOP
NARRATIVE & FINANCIAL REPORTING
CERF TRAINING
Objectives of this session
• Understand the importance of CERF reporting
• Understand how you can fulfill your CERF reporting
obligations
• Understand CERF financial and narrative reporting
requirements
NARRATIVE & FINANCIAL REPORTING
Why report?
Reporting is a vital part of the
CERF’s accountability to its donors
Reporting is compulsory
Weak reporting could jeopardise
future CERF funding
•
•
•
CERF TRAINING
How report?
•
Narrative reporting: at headquarters and field
levels
•
Financial reporting (income, expenditure)
NARRATIVE & FINANCIAL REPORTING
Narrative reporting
CERF TRAINING
HEADQUARTERS LEVEL
UN agencies and IOM dictated by GA to report
annually
Due by 20 April
NARRATIVE & FINANCIAL REPORTING
Narrative reporting
CERF TRAINING
FIELD LEVEL
RC/HCs and Humanitarian Country Teams
Due by 15 March
NARRATIVE & FINANCIAL REPORTING
Narrative reporting from RC/HCs
Purpose (should answer two questions)
What was possible with CERF funds that would not have been without it?
• Did the UNCT achieve the goals as set out in the CERF application?
•
Format
•
CERF TRAINING
•
Template is available at cerf.un.org
Shared with RC/HCs every January
Focus
Overview of the impact of and results achieved with CERF funding on the
sectors/clusters of the overall humanitarian response
Due by 15 March
Time period: January to December of the reporting year (e.g. 2012)
NARRATIVE & FINANCIAL REPORTING
Financial reporting
Requirements
CERF TRAINING
• Stipulated in the SGB and Letter of
Understanding (LoU) between OCHA and
agencies
• The LoU is a legally binding document,
summarizing the agreement between the
agency and OCHA about the use of and
reporting on CERF funds
NARRATIVE & FINANCIAL REPORTING
CERF TRAINING
Financial reporting
Deadlines
•
Interim certified financial statements for each grant as at 31 December
Due by 15 February of the following year
•
Interim report (for rapid response ONLY, a new requirement in CERF
Umbrella LoU): Rapid response projects with an implementation end
date between 1st January and 30 June of a given year, shall submit an
interim report
Due by 15 August of the same year
•
Final certified financial statement for each project disbursed in a year as
at 31 December
Due by 30 June of the following year
NARRATIVE & FINANCIAL REPORTING
Financial reporting
• Multi-donor Trust Fund Income and expenditure statement
template
[Agency Name and Official Logo]
Interim/Final Statement of income and expenditure
for CERF Project No. xxxxx cumulative through ……………………
(United States dollars)
Project Title:
Project Start and End dates:
Amount (USD)
I. Ope rating Fund
CERF TRAINING
Amount of CERF grant
Interest (if applicable)
Other income
Total income
Expe nditure *
Supplies/commodities/equipment/transport
Personnel (staff, consultants, travel, training)
Training of counterparts
Contracts
Other Direct Costs
Total Dire ct Expe nditure
Indirect costs (cost recovery/PSC/indirect support)
-
Firm
Commitments
Budget
Implementation
Expenditure
-
-
-
Total Expe nditure
-
Une ncumbe re d Balance
-
II. Unspe nt Allocations:
Allocations Received from United Nations (CERF)
less: Expenditures (including programme support costs)
less: (already) returned amounts
-
Unspe nt allocation as at XX/XX/20XX
-
CERF TRAINING
TRAINING
QUESTIONS AND
COMMENTS
SESSION
THANK YOU