1.
REGISTRATION OF PLAYERS
1.1
Visit SA Rugby website (www.sarugby.co.za) and proceed to the ABOUT US tab, in the
Main Menu tabs. In ABOUT US, scroll down to the bottom where you will see, FORMS
AND INFO. Click on the FORMS AND INFO tab ( http://www.sarugby.co.za/content/aspx?contentid=10513
).
Under YOUTH WEEKS you can download the relevant forms.
As from Monday 25 May 2015:
Visit SWD EAGLES WEBSITE ( www.swdeagles.co.za
), click on Grant Khomo Week for the following, namely:
1.
Tourist attractions
2.
Accommodation for Representatives of Associations & Parents
1.2 How to Register:
Registration for all SARU Youth Weeks must be done by Friday 29 May 2015.
Download the Player Profile / Registration Form for Youth Weeks and make enough copies for your entire team. Make sure the form is filled in correctly and completely.
Managers to check they are complete and have not left out information. Attach a recent photo of the player and a COPY of his ID (DO NOT SEND ORIGINAL) in the relevant places on the form. For teams from outside South Africa, like Namibia and Zimbabwe, please attach a Photograph and a Photostat copy of their Passport, instead of ID, showing their names and Date of Birth. The School Headmaster must sign each form and stamp it.
WHEN YOU HAVE THE FINAL 4 TRIAL TEAMS GET THE PLAYERS TO FILL IN THE PLAYER
PROFILE /REGISTRATION FORM FOR YOUTH WEEKS, THEN ONCE YOUR FINAL TEAM IS
SELECTED YOU WILL ALREADY HAVE THEIR FORMS – TIME IS IMPORTANT.
Courier only the profile /registration forms for the final selected team, together with the Team List for Program. We have to register all players, for all the Youth Weeks, and
this takes time, so YOUR co-operation will be appreciated.

IMPORTANT
If you want Eddie Grieb (SARU) to check any ID’s before you pick your final team, send him their names and ID number to eddieg@sarugby.co.za
You can send him your last 4 trial teams with their ID’s and he will check them for you.
DON’T leave it until the last minute.
REMEMBER EVERY PLAYER HAS TO BE ENTERED IN SARU DATABASE AND HIS ID CHECKED.
THIS TAKES TIME SO PLEASE SEND IN YOUR TEAMS AS SOON AS IS POSSIBLE. EDDIE WILL
LET YOU KNOW IF ANY PLAYERS HAVE FALSE ID’S, SO THAT YOU CAN CORRECT THE
SITUATION BEFORE YOU ARRIVE AT THE YOUTH WEEK.
Team Managers details:
Please send ASAP to eddieg@sarugby.co.za:
The Full Names of your Managers of all the various Youth Weeks:
1. Which Youth Week they are Manager of
2. Their Cell Number
3. Their e-mail address and
4. Their Fax number
Team List for Programme Form:
Please complete your “Team List for Program”, (Download from website, one of the 6 options) and ensure all information are filled in correctly, especially the Full Names,
Positions, ID numbers and any previous Youth Weeks they have attended. This document
MUST BE SENT to the Local Organising Committee (LOC) of the Youth Week you are taking part in. This is for the Program. THIS MUST ALSO BE SENT TO Karen Nell (see below).
Team Declarations Form:
The “Team Declarations /Match Team Sheet” form is for you to download from the website, one for each game, and they have to be handed in before each game you play.
Medical Forms:
Make sure you and all your players are aware of the Medical and Doping Regulations and that all Medical forms are signed by parents and brought to the Youth Week, to be handed in to the Medical people. Please DO NOT send these to SARU with the Player
Profile Registration forms.
2

Courier
Make COPIES of all documents for yourself (in case the forms are lost). Place ALL the forms in an envelope, i.e: the Player Profile Registration Forms for Youth Weeks and the
TEAM LIST FOR PROGRAM and COURIER ONLY (DO NOT POST, OR use Postnet, they get lost) to:
Karen Nell
SARU House
Tygerberg Park
163 Uys Krige Road
Plattekloof
Cape Town
7500
Tel: 021-928 7018
Fax: 021-928 7181
Finally, please ensure your couriered forms reach the SARU office by no later than
Friday 29 May 2015.
1.3 Team managers please take note that the Team Declarations and Team lists must also
be e-mailed to the LOC, on or before Friday, 29 May 2015.
Werner Rall
LOC Marketing and Programme
SWD Eagles Rugby Union
CJ Langenhoven Street
GEORGE
6530
E-mail: info@terrafirma.tv
Cell: 083 444 3748
(i) Team managers must note that the Coca-Cola U/16 Grant Khomo Week 2015 is a tournament for players not exceeding the age of 16, in other words under 16 on
1 st January 2015.
A player is regarded under 16 as long as he does not turn 17 during the year 2015.
(ii) The name and membership number of every player’s medical fund, as well as other relevant information, must be indicated on the medical registration form. This form must also be accompanied by a copy of the medical aid card.
(iii) Every team manager will sign a written statement at registration in which he will declare his full understanding of the information on this website, pertaining to conditions of accommodation, as well as his full acceptance of the duties and responsibilities laid upon him.
2. TEAM ENTRIES
Team Managers are requested to download the Team Declaration as well as the PLAYER
PROFILE from the website.
3

3.
These lists are to contain the following:
 Names of players, coaches, managers, physiotherapist, permanent representative.
 Number of bus drivers if any.
 Number of Halaal requirements.
 Number of diabetic requirements.

These completed forms must then be couriered to SA Rugby, together with the Registration forms (Player Profile Form), not later than Friday, 29 May 2015, to the following address:
Karen Nell
SARU House
Tygerberg Park
163 Uys Krige Road
Plattekloof
CAPE TOWN
7500
Tel: 021 – 928 7018
Fax: 021 – 928 7181
ALL PROFILES MUST BE SENT to Karen Nell, on or before FRIDAY, 29 MAY 2015
PAYMENT
3.1 ACCREDITATION MONEY MUST BE PAID BEFORE OR ON FRIDAY, 29 MAY 2015
Name of Bank: ABSA Bank
Account number: 4075597882
Type of account: Cheque account
Name of account: SWD Rugby Union
Branch:
Branch code:
GEORGE
632005
Proof of transaction must be faxed/e mailed to:
Veda Manie
LOC Finance Manager
Fax to e-mail: 086 210 5978
E-mail: veda@swdeagles.co.za
Tel.: 044 873 0137
Reference: u16GKAC+Name of the Province (ex. U16GKACSWDEagles)
Payment must be transferred via internet payment or direct deposit.
NO PAYMENTS WILL BE ACCEPTED ON THE DAY OF REGISTRATION.
NO LATE ACCREDITATION WILL BE ACCEPTED.
4

ALL ENQUIRIES IN CONNECTION WITH ACCREDITATION MUST BE ADDRESSED TO:
Vanessa Roelfse
LOC Accreditation and Registration
Cell: 044 873 0137
Fax to e-mail: 086 513 3388
E-mail: vanessa@swdeagles.co.za
3.2 ACCREDITATION:
Please find attached application forms for ACCREDITATION. Accreditation will take place at De Jager Sport Complex (next to Queens Mall, Pick ‘n Pay) in Oudtshoorn on Sunday
05 July 2014 between 09:00 and 15:30. At registration a Chaperone will be appointed as a liaison officer to each team. E-mail accreditation to Vanessa Roelfse (LOC)
4. RECEPTION AND PROGRAMME
4.1 Reception, registration and accreditation will be on Sunday, 05 July 2015 from 09:00 –
15:30 at the De Jager Sport Complex (next to Queens Mall, Pick ‘n Pay) in Oudtshoorn.
4.2 Managers meeting: Sunday, 05 July 2015 at 16:00, Eden Sport Academy, De Jager
Sport Complex (next to Queens Mall, Pick ‘n Pay) in Oudtshoorn.
4.3 Supper: 16:15 – 17:30, at the hostel where teams are staying.
4.4 Sunday evening programme: All teams and officials to be seated at 17:50 in Church
4.4.1 Church service, 18:00 - Dutch Reformed Church, Park Community
4.4.2 Welcoming function, 19:00 - The Banquet Hall, Oudtshoorn Municipality
For all the Officials of SARU, Guests of Honour, Sponsors, Chairpersons of Schools’
Associations, Media, Selectors, Coaches, Team Managers and Members of the LOC.
Please note that invitations to the functions during the week will be given to you at
registration. IT IS EXPECTED FROM OFFICIALS TO PLEASE ATTEND THESE FUNCTIONS
4.4.3 Teams who want to have their pre-training camp in Oudtshoorn prior the Grant
Khomo Week can contact: Ida Schmitt, cell. 082 374 4434 or e-mail:
jsch@telkomsa.net for accommodation, at least 1 month in advanced.
5. PHOTOGRAPHS (Grand Street Studios)
5.1 RULES OF ORDER
1. Team/group photographs will be taken at registration. Team managers must
2. ensure that the players line up in time from tall to short with the captain and vicecaptain in front.
The dress code for the team/group photographs will be determined by the
Schools’ Association itself.
3. The cost will be R100-00 per photo for players and officials.
Please take note that the MONEY FOR PHOTOGRAPHS MUST BE PAID BEFORE OR
ON MONDAY, 23 JUNE 2015
5

Name of Bank:
Account number:
Type of account:
Name of account:
Branch:
Branch code:
ABSA Bank
4075597882
Cheque account
SWD Rugby Union
GEORGE
632005
Proof of transaction must be faxed/e mailed to:
5. Individual photos can be taken at additional cost of R60-00 - 1 x A5 and
2 x (10 x 15cm). This cost has to be paid to the Photographer in cash at the photo
6. shoot.
All team photographs will be ready for collection after breakfast on Thursday,
09 July 2015.
5.2
Veda Manie
LOC Finance Manager
Fax to e-mail: 086 210 5978
E-mail: veda@swdeagles.co.za
Tel.: 044 873 0137
Reference: u16GKPH+Name of the Province (ex. U16GKPHSWDEagles)
Payment must be transferred via internet payment or direct deposit.
NO PAYMENTS WILL BE ACCEPTED ON THE DAY OF REGISTRATION.
NO PAYMENTS, NO PHOTOGRAPHS WILL BE TAKEN.
ACTION PHOTOGRAPHS (Grand Street Studios)
1. Action photographs will only be available for purchase during the week. The cost will be as follows, namely:
● Digital picture: 1 to 5 photo’s – R 50 each
● Digital picture: 6 to 10 photo’s – R 30 each
● Digital pictures: Selection of any 30 photo’s – R 500
● A5 (15 x 20 cm) - R 60
● A4 (20 x 30 cm) - R 100
● A3 (30 x 40 cm) - R 175
● A2 (40 x 60 cm) - R 225
● A1 (60 x 80 cm) - R 350
2. These photographs can be purchased and ordered on line from Grand Street
Studios.
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6. MATCH FIXTURES
6.1 Monday, 06 July 2015
6.2
Nr Time
BRIDGTON SPORTS GROUNDS: OUDTSHOORN
A-Field
1 10:00 Griffons vs Boland
2 11:15 KwaZulu-Natal vs Eastern Province
Time B-Field
10:00 Border CD vs Leopards
11:15 Griquas vs Zimbabwe
3 12:30 Blue Bulls vs Golden Lions
4 13:45 Western Province vs Free State
12:30 Griquas CD vs Limpopo Blue Bulls
13:45 SWD Eagles XV vs Border
15:15 OPENING CEREMONY
5 16:00 SWD Eagles vs Pumas 16:00 Namibia vs Falcons
Tuesday, 07 July 2015
Nr
1
2
Time
09:30
10:45
3 12:00
4 13:15
5 14:30
6 15:45
BRIDGTON SPORTS GROUNDS: OUDTSHOORN
A-Field Time
09:30
10:45
12:00
13:15
14:30
B-Field
6.3 Thursday, 09 July 2015
8.
7.
Nr Time
1 09:00
2 10:15
3 11:30
4 12:45
A-Field
BRIDGTON SPORTS GROUNDS: OUDTSHOORN
Time
09:00
10:15
11:30
B-Field Time
09:00
10:15
11:30
C-Field
Above mentioned times may be changed slightly.
HOSPITALITY SUITES FOR UNIONS AND TERTIARY INSTITUTIONS
Hospitality suites for Unions and Tertiary Institutions will be available. Please contact Gerrit
Rudolph for information, before or on MONDAY 01 JUNE 2015. (See LOC contact details list).
REFEREES
SARU REFEREES: Gabriel Pappas
Cell: 082 783 4158
E-mail: gpappas@glru.co.za
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LOC REFEREES LIAISON OFFICER: Wouter Verster
Cell: 082 926 4345
E-mail: wouterv@sprintpak.co.za
SWD REFEREES REPRESENTATIVE: Riaan Coerecius
Cell: 083 506 8978
E-mail: coereciusrr@gmail.com
9. MEDICAL
9.1 GENERAL

Full medical services are available for the duration of the tournament.

Team managers must provide for less serious cases, like headaches etc.

Transportation via ambulance and admission to the hospital is for the account of the injured player and/or his Union.

Team managers must be in possession of a copy of the parents/guardians medical aid fund membership card or the membership number of the particular fund before any medical services are supplied.

Plasters, bandaging and strapping will only be supplied for injuries sustained during matches and not for routine bandaging.

Random tests for the use of forbidden stimulants as prescribed by SA Rugby can be done by a qualified doctor.
9.2 SICK PARADE
 Team managers are responsible for arranging meals for players in the sick rooms. If a sick player stays behind in his hostel room, it must be brought to the attention of the hostel manager immediately. The doctor on duty at the onsite clinic will refer sick or injured players to a Private of Provincial Hospital for further treatment if necessary.
9.3 AT PLAYING FIELD
 A medical doctor and trained emergency staff will be on duty during every match.
9.4 INJURIES DURING MATCHES
 Members of the ER24 medical team will treat players injured during matches.
 If any injury necessitates it, the player will be stabilised on the field and treated by the on duty medical doctor at the onsite medical clinic and/or transported directly to the closest appropriate medical facility.

Such a player must be accompanied by an authorised adult/Team Manager.
9.5 MEDICAL SERVICES AVAILABLE

Ambulances and medical staff will be on duty at the field on the match days.

A medically qualified doctor will be on duty on the match days.

A pharmacy and dentist will be available off site if required.
8

9.6 COSTS
Players with Medical Aid:
 Please note that all players’ medical information must be available at all times.
 Their parents/guardians will be responsible for payments of accounts for ambulance transportation and/or admission to a medical facility.
9.7 Players without Medical Aid:

Any injury incurred at the tournament will be treated by the medical doctor at the onsite medical facility and if further medical intervention is required, the player will be referred to a Provincial Hospital or to a Private Hospital and the costs incurred at these facilities will be for the account of the player and/or Union he represents.
9.8 STRAPPING

The application of strapping for preventative measures will be done by the medical personnel, free of charge provided the player supplies his own strapping. (PROVIDED
THE PLAYER PROVIDES OWN STRAPPING)
The on duty Medical Doctor and the Paramedics will decide whether a player should be taken to the hospital.
For all other injuries and medical emergencies outside rugby matches, the following person can be contacted: Martin de Vos, see LOC contact details list.
9.10 MEDICAL PRACTICES:
● Dr. J. Jordaan; Dr. J. du Toit; Dr. F. Genis and Dr. J. Maritz
131 St. John Street
OUDTSHOORN
Tel: 044 272 4676
Emergency number: 083 281 0988
● Dr. W. Vermeulen
Medi-Clinic Klein Karoo
185 Curch Street
OUDTSHOORN
Tel: 044 279 1090
Emergency number: 079 694 3043
● Medi-Clinic
185 Church Street
OUDTSHOORN
Tel: 044 272 0111
● Oudtshoorn Hospital
Park Avenue
OUDTSHOORN
Tel: 044 203 7200
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10. HOSTELS
10.1 RULES AND ALLOCATION
Teams will be accompanied by the chaperones to their various hostels after they have registered.
●
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THE PERIOD:
Provincial Unions are responsible for the payment of R3 000-00 damage deposit. A cheque must be made out in the name of SWD Rugby Union. Deposits must be paid at registration, no internet or deposit banking.
Players and officials should bring their own bedding.
On arrival at the hostels, the team manager together with the team chaperone and the hostel representative must inspect the conditions of all rooms allocated to the team before the team moves into the rooms. All defaults must be documented and taken note of before they move in. Any breakages must be taken note of and documented before the team is officially signed in.
When the team leaves the hostel at the end of the week, the same procedure as above will be followed before the team signs out.
No team will be allowed to leave the hostel before such inspection has taken place and the necessary forms have been completed by both parties (Manager and
Superintendent).
Players are advised to leave the keys at the hostel’s kitchen. The hostel management or school does not accept any responsibility for loss, damage or injury resulting from the presence of the team in the hostel.
No parties, smoking or drinking are permitted in the hostel or within its boundaries.
Occupants with their team managers of each room are responsible for the neatness and cleanliness of the room. Rooms will be cleaned by the hostel staff.
Rugby boots may not be worn in the hostel.
No ball games may be played in the hostel.
No running around in the hostel.
Noise must be kept at an acceptable level.
Wet clothing must not be hung out of the windows.
The use of fire hoses, except for the purpose of fire fighting, is a serious offence. A fine of
R3 000 will be levied if this rule is broken.
Meals are provided only at the stipulated times. The chaperone/manager must accompany the team to all meals.
Dress at all meals must be uniform and neat. Shoes/sandals must be worn.
No property or equipment belonging to the hostel may be removed from the hostel.
No crockery or cutlery may be removed from the hostel.
Team managers and chaperones are responsible for their team equipment and behaviour of their teams at all times.
Team managers are responsible for arranging meals for sick players.
10

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If a player stays behind in his hostel room, it must be brought to the attention of the hostel superintendent immediately.
All Hostel rules will apply during the duration of the GRANT KHOMO WEEK.
Team managers must ensure that rooms are left tidy when teams depart.
Accreditation cards must be displayed at all times.
Teams must check out of hostel at 10:00.
Designated Accommodation for Provinces: Placement in the hostels TBA.
Teams will be accommodated in the following schools’ hostels, namely:
● Langenhoven Gimnasium
● Songoud
● Aristo
● Three (3) practise fields at the hostels/school, schedule TBA
● Oudthoorn High School
● Pinehurst
● House Archer
● Two (2) practise fields at the school, walking distance from hostels. Schedule TBA
● Three (3) practise fields at St John Street Sport Grounds, walking distance from hostels.
Schedule TBA
● Bridgton Senior Secondary School
● Two (2) practise fields at the Hostel/School, schedule TBA
10.2 MEALS
1. BREAKFAST
Breakfast will be served at the hostel: Monday to Thursday from 06:45 – 08:00.
Teams playing earlier could arrange earlier breakfast with superintendent.
2. LUNCH
Lunch coupons will be issued to all players to collect a lunch box from various restaurants at Bridgton Sports Grounds on match days from 12:00 – 14:00.
On Wednesday, 08 July 2015 (the off day) lunch coupons will be issued to all players to have lunch or collect a lunch box from various restaurants at the restaurant. Team
Manager organise with the restaurant at what time they want to have lunch.
3. SUPPER
Sunday, between 16:45 – 17:30, at the hostel of stay.
Monday – Wednesday, between 17:00 – 18:30, at the hostel of stay.
11. LAUNDRY SERVICE
11.1 Information to Team Managers
1.
2.
3.
The teams shall commit their kit within 20 minutes after their game.
The team manager shall insist on receiving the copy they signed for the kit submitted to the said committee member.
The team manager shall count all their jerseys, shorts and socks with the committee member and sign.
11

4.
5.
The team managers shall collect their kit at a minimum of an hour before their game, i.e. you are not going to come late and expect us to rush things. Our procedure shall be followed.
Clearly mark your shorts as follows: in case of white shorts, write with black koki pen on the inside the Province and player number. e.g. 1.
2.
Western Province no. 2 = shall be written like this WP2
KwaZulu-Natal no 10 = shall be written like this KZN10
6.
7.
In case of black shorts use a white permanent marker or tippex to mark them.
Your socks shall be marked under the foot where it is white, (with black permanent marker).
Laundry bags will be provided. 8.
For more information contact: Dave van der Walt 082 773 4901
11.2 TEAM MANAGERS DO NOT HAVE TO MAKE COPIES OF THE CONTROL LISTS.
CONTROL LISTS WILL BE PROVIDED.
17
18
19
20
21
6
7
8
9
10
11
12
13
14
15
16
Laundry numbers
1
2
3
4
5
Provinces
Blue Bulls
Boland
Border
Border CD
Eastern Province
Falcons
Free State
Griffons
Griquas
Griquas CD
Kwazulu-Natal
Leopards
Limpopo Blue Bulls
Lions
Namibia
Pumas
SWD Eagles
SWD Eagles XV
Western Province
Zimbabwe
Referees
Abbreviation
BB
BOL
BOR
BOR CD
EP
FAL
FS
GRIF
GRIQ
GRIQ CD
KZN
LEO
LIM
LIO
NAM
PUM
SWD
SWDXV
WP
ZIM
REF
12. REGISTRATION AND ACCREDITATION FORM

Accreditation passes are the only form of identification for participants and those otherwise involved.
 Accreditation passes are issued to individuals in their names.
12

 Accreditation passes must be worn at all times during all matches and official occasions.
Accreditation passes are not transferable.
 The local organising committee of the Coca-Cola u/16 Grant Khomo Week 2015 reserves the right to refuse any application for accreditation already issued.
 Accreditation passes remain the property of the LOC of the Coca-Cola u/16 Grant Khomo
Craven Week 2015 until after the tournament. Lost passes will not be replaced.

Temporary accreditation, which will be valid for one day only, will be issued in exceptional cases.

The application for accreditation of all players and officials must reach the LOC Accreditation and Registration (Vanessa Roelfse) before or on Friday, 29 May 2015. See LOC contact details list.
12.1 Accreditation passes:
A Category: (Yellow card) – Cost R 2800.00
● Entrance to Bridgton Sport Grounds
● All luncheons and snacks at the VIP area at Bridgton Sport Grounds
● All evening functions (Sunday, Monday and Tuesday)
● An official program
● Gift pack
● Karoo Safari on Wednesday, 08 July 2015: SARU, SASRA, Selectors, Referees and
Representatives of Associations
The following people will be accredited at the expense of SARU:
● Executive members and officials of SARU and SWD Eagles as supplied by the Union.
● Tournament referees.
● Executive members and selectors of SASRA
● The members of the LOC.
● Permanent representatives over and above the three officials stipulated above, will be
accredited for the amount of R 2800.00 payable to the LOC.
● No ACCOMMODATION
B Category: Green card – Cost: R 2300.00
This includes:
● Entrance to Bridgton Sport Grounds
● All luncheons and snacks at the restaurants at Bridgton Sport Grounds.
● All evening functions (Sunday, Monday and Tuesday)
● An official program
● Gift pack
The following people will be accredited at the expense of their Union:
● NO COSTS - Head Coach, Assistant Coach & Team Managers, accreditation paid by SARU
Two coaches per team and one team manager per team. (These officials will be
accommodated and have breakfast and dinner with their teams at their hostels and lunch
with their teams at Bridgton Sport Grounds. Accommodation available at hostels.
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● Medical/Physiotherapist/Biokineticist will be accredited for the amount of R 2300.00 payable
to the LOC. ACCOMMODATION ONLY AVAILABLE ON REQUEST
C Category: White card (Bus Drivers and Chaperone)
Cost: R 1600.00
This includes:
● Entrance to Bridgton Sport Grounds
● Meals at the hostel
● All luncheons with the Coaches, Team Managers and Players at the restaurants at Bridgton
Sport Grounds
● Accommodation in the hostel with their teams
● An official program
The following people will be accredited at the expense of their Union:
● Bus Driver
● Chaperones will be accredited at the expense of the LOC
14

4.
3.
1.
2.
Registration Form to be downloaded from www.sarugby.co.za
Name of Province:
Official Team Name:
SOUTH WESTERN DISTRICTS
SWD
Name and contact details of responsible person who will handle all correspondence with the LOC
3.1 Name: RODNEY THOMAS
3.2 Postal address: 34 VERRSFELD STREET
RIVERSDALE
3.3 Email address
3.4 Cell no:
3.5 Work no:
3.6
3.7
Fax no:
A/H no:
ythomas@telkomsa.net
0789213457
028 7132555
0866104451
0789213457
Team Management Details
4.1 Manager:
Postal address:
Email address:
Cell no:
RODNEY THOMAS
34 VERRSFELD STREET
RIVERSDALE
ythomas@telkomsa.net
0789213457
15

Work no:
Fax no:
A/H no:
4.2 Head Coach:
Postal address:
Cell no:
Work no:
Fax no:
A/H no:
4.3 Assist Coach:
Postal address:
Cell no:
Work no:
Fax no:
A/H no:
028 7132555
0866104451
0789213457
STEFAN JOUBERT
HOëRSKOOL OUTENIQUA
COURTNEY STREET, GEORGE
0793444704
044 8744156
044 8744188
0793444704
ROBERT SECONDS
HEIDERAND
MOSSELBAAI
0725088740
044 6930831
044 6931435
0725088740
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1.
Medical/Physiotherapist/Biokineticist
NAMES OF EXTRA OFFICIALS FOR ACCREDITATION BY YOUR ASSOCIATION
PLEASE INFORM THE LOC IF YOU NEED ACCOMMODATION FOR THIS ACCREDITATION
(FOR ASSOCIATIONS OWN COST – contact Vanessa Roelfse, see LOC contact details list)
Name: LUKAS HOLTHAUZEN
Position:
Email Address:
BIOKINETICIST
gym@oakdale.co.za
Cell no:
Work no:
Fax no:
A/H number:
Accommodation needed:
2. Permanent Representative
2.1 Position held in Province:
0824525885
028 7132549
028 7133248
0824525885
No
CHAIRPERSON: SWD SCHOOLS e.g. Chairperson
YES
Name: GERRIT RUDOLPH
17

E-mail this form to Vanessa Roelfse (LOC); Werner Rall (LOC) and Karen Nell (SARU)
1. ASSOCIATION INFORMATION:
Name of Province: …………………………………………………………
Official Team Name: ………………………………………………………..
● Name and contact details of responsible person who will handle all correspondence
with the LOC of Coca-Cola u/16 Grant Khomo Week 2015.
●
●
Position:
Postal address:
………………………………………………………..
…………………………………………………………
…………………………………………………………
● Email address
● Cell no:
………………………………………………………….
………………………………………………………….
● Work no: ………………………………………………………….
● Fax no: ………………………………………………………….
● After hours no: ………………………………………………………….
2.
● Name:
TEAM MANAGER:
Name:
Email Address
…………………………………………………………
………………………………………………………….
………………………………………………………….
Cell no:
Work no:
………………………………………………………….
………………………………………………………….
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3.
4.
Fax no:
After hours no:
Head Coach:
Name:
Email Address
Cell no:
Work no:
Fax no:
After hours no:
……………………………………………………………
……………………………………………………………
………………………………………………………….
………………………………………………………….
………………………………………………………….
………………………………………………………….
……………………………………………………………
……………………………………………………………
Assistant Coach:
Name:
Email Address
Cell no:
Work no:
Fax no:
After hours no:
………………………………………………………….
………………………………………………………….
………………………………………………………….
………………………………………………………….
……………………………………………………………
……………………………………………………………
5.1
Medical/Physiotherapist/Biokineticist
(FOR ASSOCIATIONS OWN COST – contact Vanessa Roelfse, see LOC contact details list)
Name:
Position:
Email Address:
…………………………………………………………..
…………………………………………………………..
…………………………………………………………..
………………………………………………………….. Cell no:
Work no:
Fax no:
…………………………………………………………..
…………………………………………………………..
19

After hours no:
Accommodation needed:
……………………………………………………………
No YES
5.2 Permanent Representative
● Position held in Province: ……………….………………………………………….. e.g. Chairperson
● Name: …………………………………………………………….
Halaal
Vegetarian
Other: Specify
Officials
Officials
Grand Total
Total
Players
Players
Grand Total
Total
●
●
Refundable breakage deposit @ R3 000 per Union
Make cheque out to: SWD Rugby Union
R3 000.00
Payment must be done before FRIDAY 29 MAY 2015. Proof of payment must be e-mailed to: LOC Finance Manager, Veda Manie, see LOC contact detail list.
Banking details:
Name of Bank: ABSA Bank
Account number: 4075597882
Type of account:
Name of account:
Cheque account
SWD Rugby Union
Branch:
Branch code:
GEORGE
632005
Accommodation Reference: u16GKAC+Name of the Province (ex. U16GKACSWDEagles)
Photo Reference: u16GKPH+Name of the Province (ex. U16GKPHSWDEagles)
20

E-mail this form to Vanessa Roelfse (LOC)
1. ORGANIZATION INFORMATION:
Name of Organization: …………………………………………………………
Example: SASRU; SASRA; Selectors & Referees
Name: …………………………………………………………
Position:
Email address:
Cell no:
………………………………………………………..
………………………………………………………….
………………………………………………………….
2. Name of Organization: …………………………………………………………
Example: SASRU; SASRA; Selectors & Referees
…………………………………………………………. Name:
Position:
Email Address:
………………………………………………………..
………………………………………………………….
Cell no: ………………………………………………………….
3. Name of Organization: …………………………………………………………
Example: SASRU; SASRA; Selectors & Referees
Name:
Position:
Email Address:
………………………………………………………….
………………………………………………………..
………………………………………………………….
Cell no: ………………………………………………………….
21

PHOTOS: See point 5, PHOTOGRAPHS (Grand Street Studios). 1.
Sunday 05 July 2015.
Photos are taken as teams arrive.
TIME : 09:00 – 15:00
PLACE :
PRICE
De Jager Sport Complex, next to Queens Mall, Pick ‘n Pay, in Oudtshoorn
: Team photo R100,00 per person. To be paid before or on MONDAY,
23 JUNE 2015. e.g. 22 players + 3 officials
= 25 x 100
= R2 500,00
2.
TIME
CHURCH SERVICE
Sunday 05 July 2015
: 18:00 (All teams and officials to be seated at 17:50 in Church)
PLACE : Dutch Reformed Church, Park Community
VIP area, middle block, in front - For Guests of Honour, SARU, SASRA, Schools’ Association
Representatives and LOC.
22

PLACE:
DATE:
TIME:
14:45
BRIDGTON SPORT GROUNDS
06 JULY 2015
14:45 Rugby teams line up (left hand side, at the gate between pavilion and
VIP Clubhouse)
15:00 Ready to walk
15:00 Teams start walking towards stadium
15:15 Opening with scripture and prayer
Other speakers
National Anthem
1.
All teams line up in road on the left hand side, at the gate between pavilion and VIP
Clubhouse.
2.
3.
Teams line up from short too tall in groups of 3.
4.
5.
Captain and vice-captain stand in front holding Provincial banner.
6.
7.
Only 2 coaches, team manager and Chaperone will participate in the procession by lining up
8.
behind the players.
9.
The Chaperone will indicate where the province players should assemble.
10.
The order in which teams should assemble will be according to their rankings-2014:
6.1 Western Province
6.2 Blue Bulls
6.3 Free State
6.4 Golden Lions
6.5 KZN
6.6 Griffons
6.7 Eastern Province
6.8 Boland
6.9 SWD Eagles
6.10 Pumas
6.11 Falcons
6.12 Border
6.13 Namibia
6.14 Limpopo Blue Bulls
6.15 Zimbabwe
6.16 Griquas CD
6.17 Leopards
6.18 Griquas
6.19 Border CD
6.20 SWD Eagles XV (new team)
23

WHEN
SUNDAY, 05 JULY 2015
09:00 – 15:30
WHAT
Registration
Photos: Photos will be taken on arrival
WHERE
De Jager Sport Complex
Next to Queens Mall, Pick
‘n Pay, Oudtshoorn
16:00
16:15– 17:30
18:00
19:00
Managers meeting
Supper
Church service
Make sure that you are seated at
17:45.
Welcoming Function
Dress code: Formal
WHO
Eden Sport Academy
De Jager Sport Complex
Next to Queens Mall, Pick
‘n Pay, Oudtshoorn
Hostels
Dutch Reformed Church,
Park Community’
Buitekant Street
The Banquet Hall,
Oudtshoorn Municipality
Teams and Team Managers.
Make sure that players and management have their attire ready for the photo.
Team managers, Team Medical
Support Staff, LOC, Medical
Support Officials, SASRA, Selectors,
Chaperones, Representative and
Hostel Representatives.
Teams, Bus Drivers and
Chaperones
Minister Paige
Teams, Team Managers, VIP’s,
SARU, SASRA, Selectors,
Representatives of Associations,
Referees, LOC and Parents
VIP’s, SARU, SASRA, Team Coaches,
Team Managers, Representatives of Associations, Accredited persons and LOC
MONDAY, 06 JULY 2015
06:45 – 08:00 Breakfast Hostels
Bridgton Sports Grounds
Teams, Management, Chaperones ,
Bus Drivers and Accredited Persons
10:00 – 15:00 Matches start
12:00 – 14:00 Lunch – Make use of the meal ticket. Bridgton Sports Grounds
Restaurants
VIP Area
Fall in line for opening ceremony
Players must be on time and line up before the ceremony starts
Each team will be escorted to their position by a chaperone.
Opening Ceremony
WP vs Free State and SWD Eagles XV vs Border who are playing in the last match before the ceremony must make sure that they are in time.
24
Teams, Coaches, Team Managers,
Chaperones and Bus Drivers
SARU, SASRA, VIP’s, Selectors,
Referees and LOC
Teams, Team Management and
Chaperones
Guest of Honour, Teams, Team
Managers and Chaperones
14:45
15:15

16:00 – 17:15
17:00 – 18:30
Final match of the day
Supper
18:30 for 19:00 Coca-Cola/SARU Function
Dress code: Formal
Hostels
SURVAL
See match schedule
Teams, Bus Drivers and
Chaperones
Compulsory for: SARU, SASRA,
Selectors, VIP’s, Representatives of
Associations,Referees, Coaches,
Team Managers and LOC
TUESDAY, 07 JULY 2015
06:45 – 08:00 Breakfast
09:30 – 17:00 Matches
12:00 – 14:00 Lunch
09:00 – 16:30 Players medical sessions
17:00 – 18:30 Supper
Hostels
Bridgton Sport Grounds
Bridgton Sport Grounds
Restaurants
VIP Area
Bridgton Sport Grounds
Hostels
Teams, Management, Chaperones,
Bus Drivers and Accredited Persons
See match schedule
Teams, Coaches, Team Managers,
Chaperones and Bus Drivers
SARU, SASRA, VIP’s, Selectors,
Referees and LOC
We will inform the Chaperones
Teams, Bus Drivers and
Chaperones
Compulsory for: VIP’s, Coaches,
Team Managers and LOC
18:00 Managers Function
Dress code: Informal
WEDNESDAY, 08 JULY 2015
06:45 – 08:00 Breakfast
Clubhouse, Langenhoven
Gimnasium
08:00 – 17:00
10:00 till late
OFF DAY
Own programme for various associations
Karoo Safari
By appointment Lunch
Hostels
Gather at Clubhouse of
Langenhoven Gimnasium
At the Restaurant
17:00 – 18:30
19:00
Supper
SARU High Performance
WHEN
THURSDAY, 09 JULY 2015
06:45 – 08:00 Breakfast
WHAT
10:00 Evacuate rooms:
• Make sure that all articles are
removed from the hostel.
• Control checklist with Hostel
supervisor
09:00 – 14:00 Matches
Hostels
School Hall
Langenhoven Gimnasium
WHERE
Hostels
Hostels
12:00 Lunch
Bridgton Sport
Grounds
Bridgton Sports
Grounds
Restaurants
Teams, Management,
Chaperones, Bus Drivers and
Accredited Persons
Team Managers organise programme for the day
SARU, SASRA, Selectors,
Representatives of Associations and Referees
Team Managers organise time of lunch with restaurant
Teams, Management , Bus Drivers and Chaperone
Teams, Coaches, Team Managers,
Bus Drivers and Chaperones
Players, Coaches, Team Managers and Chaperones
WHO
Teams, Management, Chaperones,
Bus Drivers and Accredited Persons
Teams, Team Management and
Chaperones.
See match schedule
Team Managers organise time of lunch with restaurant
Teams, Management , Bus Drivers and Chaperone
25

U16 COCA-COLA GRANT KHOMO WEEK 2015
LOCAL ORGANISING COMMITTEE
E-mail adress hennie@swdeagles.co.za
Portfolio
President,
SWD Eagles
CEO, SWD Eagles
Chairperson
Accreditation and
Registration (SWD Eagles)
Accommodation:
Hostels: Langenhoven
Gimnasium (10 teams)
Hostels: Oudtshoorn High
School
(6 teams)
Name and surname
Hennie Baartman
Johan Prinsloo
Gerrit Rudolph
Vanessa Roelfse
Desiré Jansen
Ida Schmitt
Farrell Ungerer
Ida Schmitt
Hostel: Bridgton Senior
Secondary (4 teams)
BokSmart and Medical
Liaison Officer (SWD Eagles)
Granwell Strydom
Martin de Vos
SWD Finance Manager Veda Manie
Fields and Changing Rooms Dan Buys
Functions, Refreshments Kalbas Nell
Werner Rall Marketing, Sponsors and
Program (SWD Eagles)
Media, Photographer and
Announcer
Jacques Swart
Referees, Selectors
SWD Referees Assoc.
Security
Parking, Entrance and Tuck
Shop
Statistics (SARU)
Washing, SCASS, Transport,
Meals for players at the field and Stalls
GERRIT RUDOLPH
LOC CHAIRPERSON
Wouter Verster
Riaan Coerecius
Boeboe Visser
Johan van der
Westhuizen
Reuben Wales
Roan Olivier
Dave v/d Walt
Manie Olivier johan@swdeagles.co.za gerritrudolph@yahoo.com vanessa@swdeagles.co.za desiree@swdeagles.co.za jsch@telkomsa.net fungerer@lgim.co.za jsch@telkomsa.net granstry@gmail.com martin@swdeagles.co.za veda@swdeagles.co.za danbuys@gmail.com kalbasnell@polka.co.za info@terrafirma.tv jacques@groupeditors.co.za wouterv@sprintpak.co.za coereciusrr@gmail.com bvisser81@gmail.com johanvdw@live.co.za rowales@gmail.com roanoli4@gmail.com davesus@telkomsa.net sport@vanreede.co.za
26
Telephone no
082 510 4211
076 773 4449
082 854 0832
044 873 0137
044 873 0137
082 374 4434
084 672 2151
082 374 4434
082 691 0991
073 444 2551
044 873 0137
078 644 4343
076 934 2123
083 444 3748
072 685 2162
082 926 4345
083 506 8978
076 501 4403
073 397 4013
071 403 2409
072 738 7089
082 773 4901
082 477 5651

U16 Coca-Cola Grant Khomo Week
27