Youth Mini Grant Application
FUNDING FOR PROJECTS LED BY AND FOR YOUTH IN EAST OAKLAND!
Are you a youth between the ages of 14-24?
Do you have an idea for a project to benefit East Oakland?
Do you need funding to make it happen?
Total Funding Available: $15,000
Grant Award Amounts: Up to $2,000 per project
Application Due Date: May 1, 2015 by 5 p.m.
Eligibility Requirements
Only complete applications (no sections left blank) will be considered for funding.
Youth mini grant projects must:
 Be located in East Oakland (High Street to the San Leandro border, MacArthur Boulevard to the water).
 Be led by a youth ages 14 to 24 who live in or go to school in East Oakland.
 Benefit youth ages 14 to 24 in East Oakland.
 Be sponsored by an organization, public school or church that can act as a fiscal sponsor.
 Have a designated staff person from the sponsoring organization, public school or church as an
advisor.
 Be completed by September 30, 2015.
Desirable projects will:
 Have a positive impact on the community.
 Involve community members.
 Address Peace Promotion, Healthy Neighborhoods, Youth Employment, or Health Promotion.
 Incorporate the use of social media (Facebook, Twitter, YouTube, Instagram, Tumblr, etc.).
How to Apply
Application submission:
 Mail, fax or email completed applications by 5 p.m. on May 1, 2015.
 Provide proof of a valid taxpayer ID number of the sponsor organization, public school or church.
Mail:
East Oakland Building Healthy Communities
Youth Mini Grant Board
c/o HOPE Collaborative
221 Oak Street, Suite D
Oakland, CA 94607
Email:
youth@eastoaklandbhc.org
Fax:
510.444.4819
Need help applying or have questions?
 Contact Youth Programs Coordinator, Mario Balcita, at 510.444.4212 or youth@eastoaklandbhc.org.
 Attend a mini grant info session on February 17th, March 17th or April 21st from 4:30 p.m. – 6:30 p.m.
 Sign up to attend a session at: http://2015minigrants.eventbrite.com.
Frequently Asked Questions
1. What happens after I submit my application? Staff will review every proposal to ensure applications
are complete. If the application is incomplete, staff will contact you. All complete applications will be
submitted for review to the Youth Leadership Board.
2. How do you decide whether or not to fund a proposal? The Youth Leadership Board makes all
decisions about grants. After an application is submitted, the Youth Leadership Board will review
applications and conduct interviews to see what projects best fit the funding criteria.
3. When do I found out if my project was funded? The Youth Leadership Board takes about a month to
review all applications, interview and make final funding decisions. Your project will usually be
contacted within two weeks about an interview. Two weeks after the interview, you will be informed of
the status of your application. Note: this is a rough estimate. Depending on the amount of applications
received, the process may be longer.
4. How should we prepare for an interview? Make sure you know your project well and be prepared to
answer questions.
5. What types of projects are you interested in funding? We look for projects that will: improve the
health of youth in East Oakland; have a positive impact on the broader community; involve community
members; and/or address Peace Promotion, Healthy Neighborhoods, Youth Employment, or Health
Promotion.
6. If I live outside of East Oakland can I apply for a grant? Our program is meant to serve the youth of
East Oakland.
7. When is the deadline for applying for funding? Applications are due May 1, 2015 by 5 p.m.
8. Can we fax or email applications? Yes. You can fax your completed application to 510.444.4819 or
email it to youth@eastoaklandbhc.org.
9. Where does the Youth Leadership Board get funding for the mini grant program? The Youth
Leadership Board is funded by East Oakland Building Healthy Communities.
10. Can I get assistance with completing the application? Yes. You may call the Youth Programs
Coordinator, Mario Balcita, at 510.444.4212 for support.
Project Team
Youth Leader
Name: _______________________________
Age: __________
Date of Birth: ____________
Address: ________________________________________________________________________________
Phone: ____________________________ Email: _______________________________________________
School (if any): ______________________ Language(s) Spoken: ___________________________________
Optional Info:
Race: __________________ Gender Identity: _______________ Sexual Orientation: __________________
2nd Youth Leader (Optional)
Name: _______________________________
Age: __________
Date of Birth: ____________
Address: ________________________________________________________________________________
Phone: ____________________________ Email: _______________________________________________
School (if any): ______________________ Language(s) Spoken: ___________________________________
Optional Info:
Race: __________________ Gender Identity: _______________ Sexual Orientation: __________________
Organizational Contact
Name: _____________________________
Title: __________________________________________
Organization _____________________________________________________________________________
Address: ________________________________________________________________________________
Phone: _________________ Fax: _________________ Email: _____________________________________
Optional Info:
Race: __________________ Gender Identity: _______________ Sexual Orientation: __________________
Project Summary
Project Name:
Total Funding Request:
1. Please describe your project:
Guiding Questions: What is the project? What will you do? Who is it for? Why are you doing it?
2. What about your project will improve your community in East Oakland?
Guiding Questions: Is there something missing from your community? Is this project a way to address a social
issue?
3. How will your project address Peace Promotion, Healthy Neighborhoods, Youth Employment, or
Health Promotion, and impact the future for East Oakland?
Guiding Questions: Will your project deal with one or more of these things? Which ones? How so?
4. Why should your project receive a grant?
Guiding Questions: Why does this project matter to you or your team?
5. What are your project goals and what activities will help you achieve your goals?
Guiding Questions: What do you want to accomplish at the end of the project? What are the steps you will take
to accomplish those things?
6. What kind of impact will your project have on the community?
Guiding Questions: What will youth gain from the project? How will the community, as a whole, benefit from
your project? If you decide to continue the project how will you keep it going after the funding period has
ended?
Demographic Information
Please share information on those your project will serve.
Ages:
Number of projected participants to be served by Age Group
14-17
18-24
Gender:
Number of projected participants to be served by Gender
Male
Female
Transgender
Race/Ethnicity:
Number of projected participants to be served by Race/Ethnicity
Asian - including Filipino
Black/African-American
Latino/a
Native American
Pacific Islander
White
Multiethnic
Other Demographics:
Number of projected participants by Other Demographics:
Lesbian/Gay/Bisexual
Youth with Special Needs
Homeless/Transitional
English Language Learners
What area of East Oakland will your project target and why do you want to target this area?
Budget
Instructions:
1. Please complete the BUDGET WORKSHEET to provide a detailed breakdown of your funding
requests. You must also provide explanations for each of your expenses. The worksheet breaks down
funding requests into the following categories:
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Stipends: pay given to youth who are youth leaders/involved in the planning and implementation of
the project.
Materials and supplies: items needed to complete your project such as office supplies,
decorations, equipment, copies of flyers and handouts.
Facilities: rental fee for venue or space used to hold meetings, events.
Honorarium: fee paid for something done professionally as a service that your team cannot
provide such as: speaker, performer, etc.
Food and drink: anything purchased that you can eat or drink.
2. Provide an explanation on why each item is needed in your budget.
3. Please also list the priority (most important to least) line items in your budget. We can’t always give you
all the money you’re asking for, so we need to know what is most important to you.
Other Guidelines:
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Expenses that cannot be funded include: adult staff wages/salaries, administrative fees and
overhead costs.
Funds cannot supplement existing program budgets.
Funds will only be provided for new or additional programming that is led by youth.
Budget Worksheet
Budget Line Item
Show Breakdown of Each Item
Priority
(1 = the highest)
Stipends
Materials &
Supplies
Facilities
Honorarium
Food & Drink
Other
Other
Grand Total
Please explain why each item in your budget is necessary:
Total
FINAL APPLICATION CHECKLIST
BEFORE YOU SUBMIT . . . Did you do the following?
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Complete all sections.
Spell-check and grammar-check.
Have a peer and your adult ally review and give feedback on your application.
Fill out all contact information.
Itemize and prioritize your budget and attach supporting documentation.
Provide W9 form with valid taxpayer ID number from the sponsor organization, public school or
church.
Applications Due by 5pm on, May 1, 2015
Mail:
East Oakland Building Healthy Communities
Youth Mini Grant Board
c/o HOPE Collaborative
221 Oak Street, Suite D
Oakland, CA 94607
Email:
youth@eastoaklandbhc.org
Fax:
510.444.4819
For questions or assistance, contact Mario Balcita at 510.444.4212 or youth@eastoaklandbhc.org.