THE CORPORATION OF THE TOWN OF COCHRANE
REQUEST FOR PROPOSALS
Inquiry Number 2015-39
TERMS OF REFERENCE
for
Request for Proposals
for
Sidewalk Replacement at Various Locations in the Town of Cochrane
THE CORPORATION OF THE TOWN OF COCHRANE
REQUEST FOR PROPOSALS
Inquiry Number 2015-39
You are invited to submit a Request for Proposal to the Town of Cochrane for sidewalk
replacement at various locations in the Town of Cochrane.
GENERAL CONDITIONS OF RFP
Request of Proposal under this RFP will be received no later than
2:00 p.m. on Wednesday, October 7, 2015
at the Municipal Office to the attention of Mrs. Jocelyn Pronovost, Clerk, 171 – 4th
Avenue, P.O. Box 490. Cochrane, Ontario P0L 1C0. It is the responsibility of each
proponent to ensure that its’ proposal is received prior to the closing time of 2:00 p.m.
on Wednesday, October 7, 2015. Late proposals shall be returned unopened.
Proposals must be submitted bearing the name of the proponent, addressed as above
and clearly marked:
“RFP 2015-39- Sidewalk Replacement at various locations in the
Town of Cochrane”
Electronically transmitted proposal will be accepted (i.e. Fax or computer E-Mail
transfer) nor adjustment to the proposal submitted will be considered.
Question pertaining to this request must be submitted in writing no later than forty eight
(48) hour prior to the closing time and date. A written answer along with the question
will be provided to all proponents. Questions in regards to this RFP must be directed
to:
Shane Skinner
Director of Operations & Infrastructure
The Corporation of the Town of Cochrane
92 – 2nd Street
P.O. Box 490
Cochrane, ON
P0L 1C0
Tel: (705) 272-5064
E-mail: shane.skinner@cochraneontario.com
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THE CORPORATION OF THE TOWN OF COCHRANE
REQUEST FOR PROPOSALS
Inquiry Number 2015-39
1. INTRODUCTION
A.
The Corporation of the Town of Cochrane reserves the right to reject any and all
proposals received as a result of this RFP. If a proposal is selected it will be the
most advantageous regarding price, quality of service, the Contractor
qualifications and capabilities to provide the specified service, and other factors
which The Corporation of the Town of Cochrane may consider. The Town does
not intend to award a contract fully on the basis of any response made to the
proposal; the Town reserves the right to consider proposals for modifications at
any time before a contract would be awarded, and negotiations would be
undertaken with that contractor whose proposal is deemed to best meet the
Town's specifications and needs.
B.
Failure of the successful bidder to accept the obligation of the contract may result
in the cancellation of any award.
C.
In the event it becomes necessary to revise any part of the RFP, addendum will
be provided. Deadlines for submission of RFP's may be adjusted to allow for
revisions. The entire proposal document with any amendments should be
returned. To be considered, original proposal must be at the Town Hall on or
before the date and time specified and mail two copies.
D.
Proposals should be prepared simply and economically providing a straightforward, concise description of the contractor’s ability to meet the requirements
of the RFP. Proposals shall be written in ink or typewritten. No erasures are
permitted. Mistakes may be crossed out and corrected and must be initialed in
ink by the person signing the proposal.
E.
The compensation requirements stated in the bidder's proposal will not be
subject to any price increase from the date on which the proposal is opened at
the Town Hall to the mutually agreed-to date of contract.
F.
If at any time, in the opinion of the representative(s) of the Corporation of the
Town of Cochrane, the work being carried out is progressing unsatisfactorily, the
contract may be cancelled upon written notice of the representative of the Town
of Cochrane, without redress or compensation to the Contractor, save and except
for the work having been carried out.
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THE CORPORATION OF THE TOWN OF COCHRANE
REQUEST FOR PROPOSALS
Inquiry Number 2015-39
2. BACKGROUND
This project is to replace Asphalt or Concrete sidewalk replacement at various locations in
Cochrane. The Town will evaluate the cost of both asphalt and concrete in determining what
material will be used at each location. Bidders are encouraged to submit on both materials but
will not be eliminated from the process if the submission proposes only one material.
3. SCOPE OF WORK
The Town of Cochrane requires the Sidewalks to be constructed in accordance with the OPSD
310.010, 310.020 AND 310.030. Prices quoted are for price per linear meter with standard
depth and width.
4. OBLIGATIONS
.
1.
All submission(s) sent to the Corporation of the Town of Cochrane become the
property of the Town of Cochrane and as such may be subject to the Freedom
of Information and Protection of Privacy Act.
2.
The Town of Cochrane reserves the right to reject any or all submissions and,
in the event, is not obligated to accept any submissions. The Town of
Cochrane reserves the right not to proceed with a part of parts of the RFP
dependent upon budget constraints.
3.
The Town of Cochrane shall not be liable for any costs for preparation or
presentation (if required), and all submissions and accompanied documents
submitted by respondents become the property of the Town of Cochrane and
shall not be returned.
4.
Submissions shall be firm for a period of 60 days from the submission deadline
and shall be used as the basis of an agreement.
THE BIDDER’S RESPONSIBILITY
1.
It is the responsibility of those wishing to provide a submission to carefully
examine the SITE OF the proposed work, evaluate the existing conditions and
limitations and included in the quote price the amount required to cover of all
items required to be done to complete the project in accordance with the highest
standards or workmanship to the satisfaction of the owner.
2.
All work to be carried out shall be in compliance with all the applicable laws and
regulation governing the provision of the services, being requested.
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THE CORPORATION OF THE TOWN OF COCHRANE
REQUEST FOR PROPOSALS
Inquiry Number 2015-39
5.
SUBMITTALS
1.
6.
DISBURSEMENT
1.
7.
Disbursement of the consideration whether whole or in part will be made only
after portions of the work has been completed and approved by the Municipal
representative.
DATE FOR THE COMPLETION OF THE WORK
1.
8.
Firms submitting a proposal are responsible for any errors and/or omissions in
their submissions, which may not be relieved by the Town of Cochrane.
Time shall be of the essence of this contract completion prior to November 1st,
2015.
INDEMNIFICATION AND INSURANCE
The Bidder’s shall indemnify and hold harmless the Town of Cochrane, its
representatives, along with its agents and employees from all claims, demands, losses,
costs, damages, actions, suits or proceedings by any third party that arise out of, or are
attributable to the Engineering Firm’s performance of the contract.
The Bidder’s shall provide, maintain and pay for general Liability Insurance in the joint
name of the Engineering Firm and the Town of Cochrane with limits of not less than
FIVE MILLION ($5,000,000.00) DOLLARS inclusive per occurrence for bodily injury,
death and damage to property including loss of use thereof. This form insurance shall
be maintained continuously from the date of the issuance of an agreement until
completion of the work as determined by the representative of the Town of Cochrane.
Workplace Safety Insurance Board
The Bidder’s shall agree to obtain, maintain and submit to the Town of Cochrane
Certificated in good standing from the Workplace Safety Insurance Board from the date
of the issuance of the contract award until completion of the work as determined by the
representative of the Town of Cochrane.
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THE CORPORATION OF THE TOWN OF COCHRANE
REQUEST FOR PROPOSALS
Inquiry Number 2015-39
CLOSURE
We trust that the above information is sufficient for your present needs; should you have any
questions, require further information, or for a site visit please do not hesitate to contact:
Director of Operations and Infrastructure - Shane Skinner
Municipal Operations and Infrastructure Department
92 Second Street
Cochrane, Ontario
Telephone: (705) 272-5064.
The lowest or any quotations will not necessarily be accepted.
Afin d’obtenir de l’information en français, veuillez communiquer au (705) 272-4361.
Jocelyn Pronovost, Clerk
Corporation of the Town of Cochrane
171 Fourth Avenue
P.O. Box 490
Cochrane, Ontario
P0L 1C0
Telephone 1-705-272-4361
Facsimile
1-705-272-6068
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THE CORPORATION OF THE TOWN OF COCHRANE
REQUEST FOR PROPOSALS
Inquiry Number 2015-39
Unit pricing for additional work
Removal of Existing
Sidewalk
($ per/linear metre)
Cost to Replace w/
Asphalt Sidewalk ($
r/linear meter)
Cost to Replace w/
Concrete
Sidewalk
($per/linear meter)
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