PANTRY COORDINATOR
The pantry coordinator directs and oversees the operations of the pantry. The
coordinator works closely with the Office, Volunteer, USDA and Food Drive
Coordinator.
VOLUNTEERS
1. Schedules and trains all new volunteers.
2. Maintains a weekly schedule of all pantry volunteers and emails a reminder
notice of the schedule.
3. Conducts an initial familiarization visit with potential new volunteers
4. Communicates with volunteer coordinator when additional volunteers are
needed to perform pantry tasks.
5. Schedules the Tuesday& Thursday Hannaford Meat/Bakery pick up*
6. Schedules the Greater Merrimack Valley Food Bank Shopping/pick up*
FOOD SUPPLY
1. Determines that sufficient prepackaged (client food bags) is available for
upcoming pantry sessions.
2. Performs a weekly inventory of available food and communicates food
need the buyer. (the pantry Coordinator may do shopping when needed)
3. Ensures that all donated and purchased food is processed according to
PACH requirements. (This includes sorting, cleaning, checking expiration
dates, marking products & storing on shelves.)
4. Directs the transfers of food from the staging area to the pantry as needed
5. Ensures that freezers are stocked with meat at all times.
6. Ensures that freezer space is available to receive USDA food on the 2nd
Thursday of the month.
7. Cleans refrigerators and freezers on a weekly basis.
8. Updates and posts the PACH food packaging distribution list for use by
volunteers preparing bags.
SPECIAL EVENTS
1. Food Drives- Oversee the processing of all food drive donations.
This will require extra pantry staffing.
2. Holiday Meal Program- Ensure that there is sufficient food items
to fill holiday meal needs. Work with the buyer to shop for food
products. Ensure that sufficient boxes are available for the
holiday meals.
GIFT CARDS
Disburse gift cards to buyers as needed. Record serial numbers of United Way
donated cards used.
* At this time the pantry coordinator is making a weekly trip to the Merrimack
Valley Food Bank as well as doing the Tuesday Hannaford pick up. These need
to be individual volunteer jobs.* New volunteers for these tasks are being
sought now.*
NOTES:
Cleaning and food inventory 2-3 hours per week
Pantry visit & work – 2 hours per week
Special events – average 4-5 hours min. as needed
*MVFB Shopping– 3½ hours/week
*HANNAFORD PICK UP- 1½/week