SOFTWARE BUSINESS CASE
CAMPUS CLARITY
TABLE OF CONTENTS
After document is completed, go to References > Update Table > Update page numbers only.
EXECUTIVE SUMMARY ................................................................................................................................................. 2
1.
Problem Definition ......................................................................................................................................... 2
2.
Addressing Problem with CWU existing tools and products (i.e. PeopleSoft) ................................................. 2
3.
Organizational Impact .................................................................................................................................... 2
4.
Benefits .......................................................................................................................................................... 3
5.
Strategic Alignment........................................................................................................................................ 3
6.
Cost ................................................................................................................................................................ 3
7.
Alternatives (add lines as necessary) .............................................................................................................. 4
8.
Timing / Schedule (add lines as necessary) ..................................................................................................... 4
9.
Technology Migration/Resource Identification .............................................................................................. 4
10. Product Life/Application Sunsetting or Decommissioning ............................................................................. 5
11. References .................................................................................................................................................... 5
12. Recommendation .......................................................................................................................................... 5
13. Approvals ...................................................................................................................................................... 5
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EXECUTIVE SUMMARY
Central Washington University is required to adhere to all regulations set forth by the Safe and
Drug-Free Schools and Campus SaVE Acts. These two pieces of legislation require students to
complete curriculum covering information on drugs, alcohol, and sexual violence. The proposed
program through Campus Clarity would satisfy all requirements for both Acts while allowing CWU to
have one contractual agreement for payment, reducing the number of logins/accounts for students
(users) to only one, and providing a superior educational experience compared to the programs
currently being utilized.
Sponsoring Department(s): Wellness Center
Date of Business Case Preparation: June 25, 2014
Contact Person Name/Phone: Andrea Easlick/3233
New Product/Service
If there is a draft or sample contract, please provide a copy.
Renewal of Existing Product/Service – if checked, include background information.
If there is a site license agreement, existing contract or new contract draft, please provide a
copy.
1. Problem Definition
All incoming students are required to complete curriculum about alcohol, other drugs, and
sexual violence prior to arriving to campus.
2. Addressing Problem with CWU existing tools and products (i.e. PeopleSoft)
The off campus existing programs used for students to complete the mandatory curriculum
do not include information about sexual violence which is a new requirement of the Campus
SaVE Act set forth by the Federal Government in 2014. In addition, BLR - a service utilized by
the Human Resources Department for professional development and training, does not
offer a program that would satisfy the requirements to be compliant with the Campus SaVE
Act.
3. Organizational Impact
-No other departments, divisions, or units have similar needs for this type of
program/curriculum, and as stated previously there are no alternative solutions that
currently exist with other areas on campus.
-Stakeholders include professional staff in the Wellness Center, University Housing, Student
Rights and Responsibilities, and IT support within University Housing (Marion Andrin). All
have been contacted and are aware of the project and the steps to move forward.
-Incoming students as mandated by the 2014 SaVE Act will be the primary users of the
actual product. Administrative support including uploading data, running reports, etc. will
be done by professional staff within the abovementioned areas.
-Students will be provided information about alcohol, other drugs, and sexual violence in
order to prevent high risk behaviors while enrolled as CWU students, as well as meeting
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compliance requirements set forth by the Safe and Drug-Free Schools and Campus SaVE
Acts.
-Andrea Easlick (Wellness), Marion Andrin (IT support in Housing), Richard DeShields (Dean
of Students), Joey Bryant (Student Rights and Responsibilities)
-The replacement of existing two external programs and the incorporated new requirement
part of the program there is a definite time and resource save component.
-About two hours training on how to generate reports, upload student information, etc. will
be required and provided by Campus Clarity who is solely responsible for all technical
support.
-None.
-Web applications maintained by IS in UHNSP will be moved to the external source; existing
support on uhnsp.aux.cwu.edu will be closed; the upload of initial data will essentially
remain the same.

All Stakeholders
Stakeholders include professional staff in the Wellness Center, University Housing,
Student Rights and Responsibilities, and IT support within University Housing
(Marion Andrin). All have been contacted and are aware of the project and the steps
to move forward.

Potential Partners/Primary Users
Primary users are incoming CWU students, as well as professional staff in the
Wellness Center, Student Rights and Responsibilities, and Housing to provide
administrative support.
4. Benefits

Business advantages – Reduction in number of contracts required to provide the same
services currently offered to students.

Costs benefits – Over time the cost compared to services provided is less than what
currently exists.

Process benefits – Providing online curriculum through the Campus Clarity program will
reduce multiple logins/accounts to one universal access point student.

Technical benefits – Technical assistance is provided for both the end users (students)
as well as administrators at CWU (staff running reports, etc.) by Campus Clarity staff to
troubleshoot issues.
5. Strategic Alignment
Objective 1: Teaching and Learning – Enhance student success by continually improving the
curricular, co-curricular, and extra-curricular programs.
6. Cost

Source of Funding (Project ID) or Description of the Source of Funding.
The project will be completely funded by the Wellness Center PID 324690001.

Cost Breakdown
The acquisition of this new service is replacing existing services, so the funding is
secure for the future.
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*The cost breakdown detail is located at the end of the business case from
Campus Clarity.
7. Alternatives (add lines as necessary)
Alternative
Reasons For Not Selecting Alternative
Utilizing the current contracted services.
Results in noncompliance of the SaVE Act
since the required sexual violence
curriculum is not available, would require
multiple contract renewals, and multiple
logins/accounts for students.
Doing nothing.
Results in noncompliance of the SaVE Act
since the required sexual violence
curriculum is not available, as well as
noncompliance with the Safe and Drug-free
Schools Act.
Utilizing BLR.
Results in noncompliance of the SaVE Act
since the required sexual violence
curriculum is not available.
8. Timing / Schedule (add lines as necessary)
The following is a best case scenario schedule, but is obviously dependent on committee
approval.
Task
Target Date
Finalize contract with Campus Clarity
July 11, 2014
CWU Staff complete Campus Clarity technical training
July 18, 2014
Upload student information to database
July 25, 2014
Send access information to incoming students
August 1, 2014
All students have required courses completed
September 19, 2014
9. Technology Migration/Resource Identification
There is no legacy; during summer months (July/August) there is a one-time feed of
incoming students (non FERPA fields) done by IS in UHNSP.
Resource
Personnel
Equipment
Requirements
UHNSP
None
Timeframe
2hours/summer
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Facilities
None
Resource
Jan
Project Manager
n/a
Business Analyst
n/a
Snr. Programmer
n/a
Tester Manager
n/a
Database Admin
n/a
Test Manager
n/a
Technical Writer
n/a
Training Manager
n/a
Configuration Mgr
n/a
LAN Engineer
n/a
Feb
Mar
Apr
May
June
July
Aug
Sept
Oct
Nov
Dec
Total Hours
10. Product Life/Application Sunsetting or Decommissioning
The proposed contract is for a time period of 3 years. At that time the product will be reevaluated to determine renewal or termination of the service and contract.
11. References
n/a
12. Recommendation
The program offers all necessary components for the Safe and Drug-Free Schools and
Campus SaVE Acts.
13. Approvals
The following actions have been taken by the appropriate Sub-Council (ATAC or NonAcademic Sub-Council) and Enterprise Information System Committee (EISC):
Date
Action
By
7/7/2014
Approved
EISC
Upon approval by the Enterprise Information System Committee (EISC) or one of the two SubCouncils (Academic or Non-Academic) and secured funding, CWU procurement policies and
procedures should be used to initiate a purchase. Please contact the Purchasing office at
x1001 with any questions regarding the procurement process.
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If you have any questions, please contact Ginger McIntosh 963-1466, Sue Noce 963-2927 or
Tina Short 963-2910.
Double-click on below page to get budget details on CampusClarity.
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