Millfield English Language Holiday Course - Information for potential
teaching staff.
Job Description - Residential EFL Teacher
Millfield Enterprises/Director
Permanent Staff
Temporary Staff
Quality
Qualifications required
Information for EFL teaching staff
Additional duties for all staff
Recruitment procedure
Foreign employees
Pay and contracts
Staff Handbook
Induction Training
Dress Code
Time off
Domestic arrangements
Information about the students
Travelling to Millfield
MILLFIELD ENGLISH LANGUAGE HOLIDAY COURSES
2012
JOB DESCRIPTION
RESIDENTIAL EFL TEACHER
This job description should be read in conjunction with your contract and Staff Guide.
As an EFL Teacher you will work to the Academic Age Group Leader who in turn will be
responsible to the Academic Manager, Centre Manager and the Director of Holiday Courses.
PRINCIPAL DUTIES INCLUDE:
1.
Teaching and Related Duties.
a. Preparing adequately and teaching your main and second class. Also, on a rota
basis, delivering Prep UK / Cambridge exam preparation classes /Trinity exam
preparation classes.
b. Assisting with placement and other testing in liaison with the Academic
Manager.
c. Liaising where necessary with Excursion Leaders and/or Co-ordinators to ensure
integration of extra-curricular activities into EFL teaching sessions, by
appropriate preparation and follow-up work, wherever possible making use of
relevant literature and material.
d. Liaising with teaching colleagues.
e. Leaving classrooms secure and tidy after use and returning any borrowed
equipment.
f. Attending course-related meetings as necessary.
2. Administrative Duties.
a.
b.
c.
d.
e.
f.
3.
Maintaining complete and up-to-date records related to your teaching i.e. lesson
plans and work covered.
Preparing student reports and/or course reports within agreed deadlines.
Maintaining resources and returning them to the appropriate place after use.
Referring any matters of student conduct, personal problems or illness (real or
apparent) to your line manager as soon as possible.
Informing your line manager of any absences from your class immediately.
Maintaining the maximum use of the Course & Vocabulary Organiser both in
and out of the classroom.
Residential and Other Duties.
a. Acting in a professional manner at all times.
b. Carrying out boarding house supervision duties on a rota basis and ensuring that
House rules are observed.
c. Assisting your Residential Co-ordinator with morning/evening duties. These will
include morning wake up, evening lights out and roll call organised on a daily
rota basis.
d. Conducting excursions in accordance with the programme and integrating the
excursions programme into the English teaching programme in an appropriate
fashion (see 1c above).
e. Supervising the library at agreed times.
f. Being aware of relevant fire, health and safety issues in the classroom, in the
House and on excursions.
g. A First Aid qualification is desirable. If you have such please make sure a copy
of your certificate is available.
h. Taking a full and active part in the social functions of the school.
i. Any other (non-teaching) duties that your line manager sees fit providing that
such duties are appropriate to your role.
Millfield Enterprises/Director
Millfield School is one of the few independent schools to run its own English Language
Summer School. We are a school within a school. The Millfield English Language Holiday
Courses are well established and high quality. The Director has had over 30 years
experience of summer schools, has written EFL books including Relay 3 and the innovative
‘Course and Vocabulary Organiser’ together with teachers guide.
Permanent Staff
We have a permanent team of staff who work all year round to market and prepare the
courses, enrol and complete the administration necessary for the students’ arrival and to
employ temporary staff.
Temporary Staff
We employ separate teaching, pastoral and activity staff.
Quality
We are accredited by the British Council, members of English UK and Quality English. We
have been nominated for the Language Travel Magazine award for the Best High School four
years in a row and in 2008 we won this international award. In April 2009 El Gazette
conducted a survey on teachers’ conditions in summer schools and concluded that Millfield
was one of the very best. The very high number of returning teachers is also testament to
this. We try to continually improve the summer school experience for students and staff.
We regularly have 50% or more returning staff. Every year we look for a number of
enthusiastic EFL teachers, pastoral and activity staff to join the experienced teams.
Qualifications required
EFL teaching staff are required to hold a minimum of a CELTA qualification and a
degree or equivalent qualifications/experience. Senior teachers will normally hold a
DELTA qualification or equivalent and they may teach a full EFL timetable or a
reduced timetable with other responsibilities.
Information for EFL teaching staff
All students have three hours of English tuition five times per week (Mon, Tue, Thu, Fri and
Sat). Class sizes are small (no more than 12 students) and students are classed according
to age and ability. You will have one main class (2hrs teaching time per day) and one
secondary class (1hr teaching per day) the reason for this is to introduce the students to
different accents and teaching styles. In the afternoons we run further academic courses,
Preparation for UK Schools course, IELTS course, Study Skills Course, Cambridge exam
preparation course (PET/FCE/CAE) and Cambridge Young Learners course. Duties for
these extra lessons are allocated on a rota basis and you can expect to teach two or three of
these lessons per week. Classroom observations will be undertaken and teaching is
expected to be well prepared and of high quality.
Senior teachers and the management team are available to help with teaching guidance and
career progression. Regular inset training sessions are offered throughout the course. As
the course is short we prefer teachers to assess students’ needs and structure the lessons
accordingly. The Director has designed a ‘vocabulary organiser’, training and a ‘teacher’s
guide’ will be issued detailing how best to work with this book and help students use it as a
tool both during and after the course. Trinity exams are offered on two occasions during the
six week course and students will require assessment and guidance to ensure the exams
taken are realistic and meaningful. A senior teacher will be the co-ordinator for Trinity and
Cambridge exams.
Teachers will be required to write a report on each student to be sent home to
parents/guardians.
The staffroom is supplied with a good supply of resources, stationery, photocopier and
paper. Newspapers, drinks and biscuits are supplied daily. Access to the Millfield library and
computer suite is available at designated times.
Additional duties for all staff

Extra duties are shared out as fairly as possible on a rota basis.

House duties: Assisting pastoral staff with supervision in boarding houses on a rota
basis.

Social programme: Assisting pastoral staff with the social programme in the evenings
on a rota basis.

Sundays: On arrival and departure days the activity staff will be responsible for
airport duties (escorting students to and from airports); pastoral staff and teaching
staff are required to welcome new students, say farewell to departing students and/or
entertain students who are not involved in arrival or departure. In the mornings
students not involved in arrivals or departures are encouraged to complete any
outstanding work, make sure their diaries are up to date, play games/make or chat
with friends in a relaxed environment. The afternoon activities are typically a trip to
the cinema, a walk up Glastonbury Tor, a trip to Clarks shopping village in Street etc.

Report writing: Student reports, minutes of meetings, daily logs etc. everyone will be
writing some form of reports.

Communications are key and there will be meetings to ensure the communication
channels are working correctly for the benefit of all.
Recruitment procedure










Download, complete and return the Millfield application form available from the job
vacancies page or contact markg@millfieldenterprises.com
If your application meets our requirements, you'll be invited for an interview. This may
be face-to-face or by telephone, depending on where you live.
We are required to view your original teaching and degree certificates.
We will take up at least two references from previous employers or course tutors.
With your permission these may sometimes be taken up before your interview.
Referees will be asked specifically whether there is any reason that you should not be
employed in situations where you will have responsibility for, or substantial access to,
persons under 18.
Offering contracts to staff depends completely on the numbers and progress of
students signing on to the course.
If at any stage it becomes apparent that we will not be able to offer you a position we
will inform you. Everyone else will still be under consideration and awaiting a suitable
opening.
We require all staff offered a contract to undergo an enhanced U.K. Criminal Record
Bureau (CRB) check (paid for by Millfield) and if applicable to provide (at their
expense) a Police Check from their own country or the one they are currently resident
in. We will send you CRB application forms which we ask you to complete and
returned in advance of the course. We take the protection of the children in our care
very seriously and expect our staff to help us complete these checks in a timely
manner.
You will be sent two copies of your contract, one for you to keep and one to sign and
return to us. You will also be sent a job description and a form to complete giving us
your bank details to enable us to add you to the payroll.
It is employment law that we ascertain the right of all new staff to work in the UK by
viewing their passport, EU identity card or work visa. We cannot put you on the
payroll until this has been checked. These are legal obligations with regard to the UK
employment laws and as such must be satisfied.
If we have not seen your photo ID or original certificates, you must present these to
us on arrival at Millfield for the induction. Copies will be kept on file with your
permission.
Foreign employees
For the benefit of the students who are paying to attend the course to learn English we
employ native speakers whenever possible.
Pay and contracts
All staff are paid weekly in arrears. The usual method of payment will be by BACS directly
into a UK bank account. For staff without a UK bank account we can make one payment at
the end of your employment directly into your foreign bank account or payment by cheque at
the end of the contract. Other arrangements are available by agreement. Food and
accommodation, laundry services and room cleaning is free for the duration of your stay and
we pay 12% holiday pay at the end of your contract. Contracts for new staff are usually for 4
weeks extendable to six weeks by mutual consent. Returning staff can usually expect a six
week contract. We expect a lot of effort and high standards from our staff, but we endeavour
to continually improve employment conditions and are never complacent. We welcome any
suggestions for improvements in any area.
2012 pay details per week
Centre Manager
Managers
Co-ordinators
EFL Teaching staff
Senior Teacher
£450
Teacher
£380
£680
£510
£435
Pastoral staff
Res. Co-ordinator £435
Ass. Res. Co-ord. £330
Activity staff
Activity Leader £280
Sports Assistant £265
Staff handbook
You will be given online access to a staff handbook prior to the start of your employment.
Please take time to read this carefully, it contains important information. You will be given a
hard copy of this handbook on arrival at the start of the induction training.
Induction Training
Induction training is provided and paid pro rata. This includes:

Introduction and welcome by the Director

Instruction on working with Vocabulary Organiser & resources

Health & safety/Risk assessments

Child protection

Information regarding excursions

First aid training

Mini-bus driving training for some teachers.

Lesson/activity preparation time is also available.
The induction for the majority of staff will start at 0900hrs in the Meyer Theatre at the Millfield
Campus on Friday 5th July 2013 before the students arrive. (Managers and Co-ordinators
arrive earlier). Staff who will be working at Millfield Prep School, Downside or King’s Bruton
will transfer to their campuses prior to the students arriving. Arrangements for this will be
confirmed at the induction.
If you are travelling long distance to Millfield accommodation can be provided the night
before. Please contact us to book.
Dress Code

Red staff polo shirts and coats are provided for all staff for duties outside of
classrooms.

Teachers: the dress code in the classrooms is smart own clothes, shirt and ties or
equivalent smart female attire.

Activities: casual/sport clothing.

No flip-flops on duty!
Time off
Summer schools are always busy, they are short intensive courses and it is normal for young
students to be excited and full of energy. Our policy is to keep them busy and active at all
times. This helps prevent home-sickness, enables them to make friends with as many
different people as possible, practise their spoken English and to ensure they have a
memorable and worthwhile experience. This ‘full-on’ programme requires commitment and a
lot of hard work from all staff. All summer schools require a lot of dedication and
commitment from everyone involved but one member of activity staff who has worked for us
for five years has described it as “the best summer holiday job in the world”. We have
arranged the timetable to try and ensure each body of staff can enjoy sufficient down-time to
re-charge their own batteries. Staff can expect one day off a week as follows:
EFL teaching staff : Day off Wednesday whilst the activity staff take the students on a full day
excursion. Some time off in afternoons during the week.
Activity staff: Day off Saturday whilst the EFL teaching staff take lessons in the morning and
a half day excursion in the afternoon. Some time off in mornings during the week.
Pastoral staff: Time off to be arranged between the Residential Co-ordinator and the
Assistant taking into account the responsibilities for the boarding houses (wake-ups, bedtimes, roll-calls, liaising with parents/agents/group-leaders, supervision of any sick children,
activities and organising the evening social programme).
Domestic arrangements
Accommodation is available on our own campuses; you will usually be given single and often
en-suite accommodation. Bed linen is provided weekly; personal laundry is collected and
returned twice weekly. Towels are not provided. Rooms are cleaned six days each week.
Washing and drying machines are available in the boarding houses. Three meals a day are
provided in the dining hall, hot and cold breakfasts, two meat and one vegetarian choice for
lunch with salad bar, pasta choices, fresh fruit and traditional sweets cooked on site. Further
choices are available for dinner. Each boarding house has a kitchen with a supply of biscuits
and drinks. Pay is not deducted for either food and accommodation or cleaning and laundry
services.
Information about the students
We have grown in size year on year and in since 2011 have received 1100+ students over
the course of six weeks and three campuses. We are pleased that in 2013 we will be four
campuses. Students come from all over the world usually from between 55-60 different
countries.
Students are aged 6-11 years at the Millfield Prep campus, 12 – 17 years at Millfield and
Downside campuses and 14-17 years at our new campus King’s Bruton. They arrive and
depart on Sundays and stay for 2,3,4,6 or 7 weeks.
On arrival and departure days the activity staff have responsibility for airport duties; pastoral
staff and teaching staff are required to welcome new students or entertain students who are
not involved in arrival or departure. This will often be an afternoon activity such as a trip to
the cinema, a walk up Glastonbury Tor, a trip to Clarks shopping village in Street etc. In the
mornings students are encouraged to complete any outstanding work, make sure their
diaries are up to date and relax in their boarding houses.
On the first Monday after arrival all students undergo a small test to assess their level of
English and are put into the correct class. They are given a tour of the campus whilst tests
are marked and then put into their first class as soon as possible.
Typical Weekly Timetable
Sunday
Arrivals &
Departures
Monday
Test or
English
lessons
Tuesday
English
lessons
Afternoon
Local trips
& activities
Activities &
clubs
Activities &
clubs
Evening
Social
programme
Social
programme
Social
programme
Morning
Wednesday
Excursion
Run by nonteaching
staff
Excursion
Run by nonteaching
staff
Social
programme
Thursday
English
lessons
Friday
English
lessons
Saturday
English
lessons
Activities &
clubs
Activities &
clubs
Social
programme
Social
programme
Excursion
run by
teaching
staff
Social
programme
Travelling to Millfield
The induction (which is paid pro-rata) is held at the Millfield campus so except for a small
number of later starters everyone will come to Millfield first. The address is Millfield, Street,
Somerset. BA16 0YD. There is plenty of car parking space available in the main North car
park or outside your allocated boarding house if you are staying on the Millfield campus.
The nearest train station is Castle Cary (London Paddington to Castle Cary can take as little
as 1hr 40 minutes). We run a free pick-up service on the Friday morning, first day of the
induction. Please contact Tony Dubens tonydubens@gmail.com who will co-ordinate the
pick-ups. At other times there are taxis or buses which stop at Millfield from the station.
Bristol Temple Meads is the nearest city train station and you can catch a service bus just
outside the station via Wells to Street. There is a service bus stop outside Millfield School.
We are located on the edge of the small town called Street, and the high street is
approximately half a mile away. If your bus doesn’t stop outside the school there is a bus
stop outside the library in Street and a taxi rank in the same road.
The nearest airport is Bristol airport which is approximately one hour away. You will have to
take a taxi or shuttle bus into Bristol and then on to Street. FirstGroup is the local bus
company; you can check the routes/timetables online. If you are travelling a long distance
and are unable to travel on the Friday we can offer you a bed for the Thursday night but you
may have to make your own arrangements for food until catering for the course starts at
lunchtime on the Friday. If you are arriving on the please arrive between 1600 and 2200hrs
UK time and go to the Enterprise office where you will be allocated your room.
Further information and maps can be found on the school web site link
http://www.millfieldschool.com/visiting-information/directions-map