Voluntary Action South West Surrey
Annual Report and Financial Statements
for the year ending 31 March 2013
voluntaryactionsws.org.uk
Supporting the voluntary & community sector in Guildford and Waverley
VOLUNTARY ACTION SOUTH WEST SURREY
(a company limited by guarantee)
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDING 31 MARCH 2013
Contents
Page
Legal and Administrative Information
1
Chair’s Report
5
Chief Officer’s Report
7
Statement of Public Benefit
10
Independent Auditors’ report
12
Statement of Financial Activities
14
Balance Sheet
15
Notes forming part of the financial statements
16
Detailed Income and Expenditure Account
20
Voluntary Action South West Surrey
(a company limited by guarantee)
Trustees report for the year ending 31 March 2013
LEGAL AND ADMINISTRATIVE INFORMATION
Charity Registration Number:
1116293
Company Registration Number:
05841344
Registered Office:
39 Castle Street
Guildford
Surrey
GU1 3UQ
Trustee Board
Mike Hughes MBE
Andrew Bennett
Steve Bown
Jemima Craig
Chrissy Matthews
Eddie Owen
Martin Ruscoe
Chair and Secretary
Vice Chair
Treasurer
Staff
Carol Dunnett
Mônica Vidal
Emma Robinson
Sandra McHugh
Caroline Keith
Nigel Smallbone
Claire Coxwell
Jess Hogan-Smith
Matthew Plumridge
David Rose
Denise Graves
Chief Officer
Development
Business Support
Volunteer Promotion
Volunteering Development
Outreach and Special Projects
Volunteer Brokerage (Left January 2013)
Volunteer Brokerage (Joined February 2013)
Volunteer Centre Manager – Guildford (Left April 2012)
Joining In! (Joined January 2013)
Community Connectors (Joined December 2012)
Auditors
Bankers
Goldwins Limited
75 Maygrove Road
London
NW6 2EG
CAF Bank Limited
25 Kings Hill Avenue
West Malling
ME19 4JQ
1
Voluntary Action South West Surrey
(a company limited by guarantee)
Trustees report for the year ending 31 March 2013
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
Voluntary Action South West Surrey (VASWS) is a company limited by guarantee. It was
incorporated on 8 June 2006. Its objects and powers are set out in the Memorandum, and
its internal organisation covering members and directors are set out in the Articles of
Association. Copies of these documents may be obtained from the Secretary.
Recruitment and Appointment of the Trustee Board
Under the requirements of the Memorandum and Articles of Association the members of
the Trustee Board are elected to serve for a period of three years after which they must be
re-elected at the next Annual General meeting.
All members of the Trustee Board give their time voluntarily and received no benefit from
the charity.
Trustees are selected for their ability to make an effective contribution to the organisation
through their skills, knowledge and experience. When recruiting new trustees the existing
make-up of the Trustee Board is considered by assessing the skills and experience the
board currently has in areas such as management, fundraising and business acumen.
Consideration is given to how representative the board is of the local community. The
Board recognises that it benefits from recruiting and retaining trustees who reflect and
have knowledge of the differing communities in Guildford and Waverley. To try to maintain
the correct mix of skills the board members provide a list of their skills and update it each
year.
Trustee Induction and Training
All new trustees undergo an induction which includes a meeting with the Chair and the
Chief Officer which covers the aims of the organisation, the obligations of trustee board
members, the main documents which set out the operational framework for the charity
including the Memorandum and Articles and the main activities of the organisation.
Trustees are encouraged to undergo training in the role of a charity trustee.
2
Voluntary Action South West Surrey
(a company limited by guarantee)
Trustees report for the year ending 31 March 2013
Responsibilities of the Trustee Board and Risk Management
Company law requires the directors to prepare financial statements for each financial year,
which give a true and fair view of the state of affairs of the company and of the income and
expenditure for that year. In preparing those financial statements, the directors are
required to:
 select suitable accounting policies and then apply them consistently;
 make judgements and estimates that are prudent and reasonable; and
 prepare the financial statements on the going concern basis unless it is
inappropriate to presume that the company will continue in business.
The directors are responsible for keeping proper accounting records which disclose with
reasonable accuracy at any time the financial position of the company and to enable them
to ensure that the financial statements comply with the Companies Act 2006.
They are also responsible for safeguarding the assets of the company and hence for
taking reasonable steps for the prevention and detection of fraud and other irregularities.
These steps include on-going risk assessments, conducted in conjunction with managers
of the services, production of an annual business plan and implementation of a system of
internal controls. The directors are satisfied that the risk management procedures in place
are sufficient to identify and mitigate any potential risks to the company.
Organisational Structure
Voluntary Action South West Surrey has a Trustee Board of up to 15 members who meet
at least quarterly and are responsible for the strategic direction and policy of the charity.
Day to day responsibility for the provision of services rests with the Chief Officer who is
responsible for ensuring that the charity delivers the services specified and that the key
objectives laid out in the business plan are met. The Chief Officer also has the
responsibility for the individual supervision of the staff team. The organisation also has a
team of volunteers who help deliver the Volunteer Centre service and assist with
administration.
3
Voluntary Action South West Surrey
(a company limited by guarantee)
Trustees report for the year ending 31 March 2013
FINANCIAL REVIEW
Principal Funding Sources
The principal sources of income for the organisation are grants from:
Surrey County Council
NHS Surrey
Guildford Borough Council
Waverley Borough Council
Surrey Travel SMART
Reserves Policy
In the Trustees’ view, VASWS needs to maintain reserves so that the organisation’s core
activities will be able to continue during a period of unforeseen decreases in revenue or
unforeseen increases in expenses.
The charity has established an organisation contingency reserve because it is currently
running at a deficit.
The significant majority of reserves should be maintained in a readily realisable form. The
charity has currently achieved this objective. The Trustees will monitor ongoing adherence
to the policy through the preparation of annual budgets and regular financial information.
Investment Policy
The charity does not hold any fixed asset investments. Any surplus monies are held on
deposit at banks. This policy is reviewed regularly by the Trustees.
Aims and Objectives
The aims of the organisation are:
 To offer high quality, effective and sustainable infrastructure to support the
voluntary and community sector across Guildford and Waverley;
 To build capacity within the voluntary and community sector; and
 To increase opportunities for volunteering.
4
Voluntary Action South West Surrey
(a company limited by guarantee)
Trustees report for the year ending 31 March 2013
CHAIR’S REPORT
Mike Hughes MBE
I am very pleased to report that we have been able to preserve most of what was achieved
during the four years of Lottery funding which ended on March 31 2012. Not only have we
managed to preserve the gains made, we have also been able to extend and develop our
work in supporting community groups and community activities.
This has been made possible partly through the judicious use of our reserves and also
through the use of funds made available by local and central government. It appears that
both recognise the value of the work done by the voluntary sector and have decided to
help organisations like VASWS. We do not provide services directly to the public but,
through advice and support, enable organisations to do that in a more effective and
efficient way.
Our progress this year has not been without its difficulties and I regret that our initial
reorganisation of the volunteer brokerage service was not successful. Following a further
reorganisation, this service is now managed jointly by Caroline Keith and Jess Hogan
Smith and run by our volunteers who have taken on more responsibility. They have
thrived on this and the new structure appears to be working well.
Another change to this service is the acquisition of a new IT system to record volunteering
opportunities and placements. This system is much easier to use and should greatly help
our volunteers. Amongst its advantages is the opportunity to involve our member
organisations. They will be able to enter directly on to the system details of the volunteers
they need.
Despite the financial difficulties local authorities face, they continue to fund us. We receive
annual grants from Surrey County Council, Guildford Borough Council, Waverley District
Council and Farnham Town Council. We also receive a grant from the Guildford and
Waverley Clinical Commissioning Group. I am very grateful to them all.
In addition, we have successfully applied for a number of grants.
The Southern Addictions Advisory Service (SAdAS), using money
provided by Surrey County Council, has given us a grant to run
“Welcome to Volunteering!”. This is a project which will enable
people with, for example, addiction problems to get back to
playing a fuller role in society through volunteering.
We have also bid for money, coming from central government
and administered by Surrey County Council, to run “Joining In!”
which encourages volunteering and supports community
groups in Westborough.
5
Voluntary Action South West Surrey
(a company limited by guarantee)
Trustees report for the year ending 31 March 2013
We have won funding from Surrey County Council to help
community groups apply for grants under its “Travel SMART”
scheme and for “Community Connectors”, a project which
helps isolated older people reconnect to their communities.
This project has also been supported by a grant from the Poyle
Trust.
Most recently we have entered into a contract with Guildford CAB to help it improve advice
services in the borough, a project funded by the Lottery.
All these developments have resulted in many changes on our staff. Claire Coxwell and
Sandra McHugh have left, though I am pleased to say that Sandra remains as a volunteer.
We have been joined by David Rose, Denise Graves, Gloria Oham and Ian Ross. I am
delighted they are with us and hope they enjoy their work with VASWS.
We also welcome a new trustee, Ruth Goddard, who joined us initially as a volunteer.
Ruth, a native of Guildford, has had a varied career, most recently as an Assistant Director
at the AQA examination board.
Losing Lottery funding presented us all: staff, volunteers and trustees, with a great
challenge. I am very pleased that the challenge has been met successfully and that
VASWS has not only survived but has thrived. I thank everyone involved in this
achievement for their commitment and hard work.
6
Voluntary Action South West Surrey
(a company limited by guarantee)
Trustees report for the year ending 31 March 2013
CHIEF OFFICER’S REPORT
Carol Dunnett
As Mike has said in his Chair’s Report, 2012 -13 was a year of change for our
organisation; we had come to the end of a large grant from the Big Lottery and as a result
had to change some of our ways of working. Our lottery grant was given to us to build a
new local support and development service for Guildford and Waverley and our challenge
over this year was how to continue to build on this, to make sure that the legacy of that
funding was not lost and to continue to deliver the same or even more but with less
funding.
So how did we go about this: our lottery grant had paid for staff time to set up new
volunteer centres and outreaches so that our service was accessible to everyone
wherever they live in Guildford or Waverley. With that funding at an end we have had to
try to continue to run our Volunteer Centre service with fewer staff hours which has meant
relying heavily on our fantastic team of volunteers. More than half the people who contact
us about volunteering contact us by email and without volunteers to reply to all these
emails we would not be able to respond to the volume of enquires we receive.
We have continued to offer the Volunteer Centre Service across Guildford and Waverley
with outreach in Haslemere, Ash, and Cranleigh and Volunteer Centres in Guildford,
Farnham and Godalming. We placed 354 volunteers and dealt with 1,554 people over the
year.
One thing did become apparent during this year though; our IT systems were not up to
working across our six locations, our central database of volunteering opportunities was
frustratingly slow to access from outside of the main Guildford Volunteer Centre making
life very difficult for our volunteers who are trying to advise people on the volunteering
roles we have available. After much research into different options available and thanks to
funding from the Transforming Local Infrastructure Fund we have become the first
Volunteer Centre in the UK to buy into a new online system from a Canadian company
called Volunteer Squared. We are still in the process of implementing this new system but
it will definitely transform the way we work, cutting down on admin time and meaning we
spend more time on the important bit – promoting volunteering.
Advice, Support and Information for Voluntary and Community Groups
Advice and support for organisations is an important part of what we do; we take individual
queries from groups and work one-to-one with those groups and we also act proactively
and develop projects where there is a need from the community. During the year we gave
direct one-to-one support to 144 different organisations, much of this ongoing over a
period of time. We also support groups by putting on workshops mainly around funding
but we also put on one covering equalities issues and one on monitoring and evaluation.
The combined total of funding that we are aware of that groups have secured after funding
advice from us is £223,000. Much of this made of small grants as we primarily support the
smaller community groups who are looking for smaller grants.
7
Voluntary Action South West Surrey
(a company limited by guarantee)
Trustees report for the year ending 31 March 2013
This year also saw the run up to the changes in health with public health moving to the
county council, the seting up of a new Surrey Health and Well Being Board, the
transformation of LINks into Healthwatch and of course the end of the Primary Care Trust
and launch of Clinical Commissioning Groups . We were able through the year to provide
opportunities for representatives of the new structures to engage with the voluntary sector
at the various networks and forums we run helping to keep the voluntary sector informed.
We set up a new forum for agencies working in Cranleigh to come together that has
continued to meet quarterly with groups attending reporting that it is a really valuable way
of being able to find out what is happening locally and for facilitating joint working. Groups
are now much better informed about services available in Cranleigh.
Projects: During this year we have been focussing on several projects aimed at making
volunteering more accessible to all:
Community Connectors
In November 2012 we launched a new scheme that we have called Community
Connectors which aims to assist older people who are socially isolated reconnect to their
communities through volunteering. We carried a great deal of research into the need for
this project; talking to older people, to other voluntary organisations and to statutory
services. What we found was that as people age they can because of various life changes
e.g. retirement, illness or caring responsibilities, lose touch with social contacts and
activities and become lonely and isolated. It then becomes hard to break out of this cycle
and get out and about again. Our project volunteers, whom we call “community
connectors”, work with individuals to identify activities that they are interested in, to find out
where they can access these, sort out how they will get there and find volunteering roles
that they would like to do. Because of limitations on funding we are only running this
project in North Guildford. We first ran it as a pilot to test the need was indeed as our
research had indicated and had both double the number of clients and volunteers that we
had planned for. We have now secured a further years funding and are actively seeking
funding to continue in the longer term because of the level of demand.
Joining In!
This is a project which we have been working on with the Westborough Community
Wardens for some years now but in this year thanks to a grant from Travel Smart we were
able to employ a co-ordinator for two days a week to really help develop it and get more
people to join in. The project is all about supporting the local voluntary and community
groups who work in the Westborough area with their development, support them with
volunteering policies, procedures and above all to help local people get involved, Join In
and volunteer with groups that work in their area. Since David, our co-ordinator, started
we have been able to bring out a new edition of the Joining In! Directory, develop a new
website, bring in more new volunteers and support more groups.
Travel SMART
We were very pleased to be given a contract by Surrey County Council in the second half
of the year to support groups in Stoke and Stoughton to apply for grants from the Travel
SMART fund. This is a grant scheme which gives grants to organisations who want to
carry out projects that promote sustainable travel and skills and learning. Twelve
organisations received funding from this fund.
8
Voluntary Action South West Surrey
(a company limited by guarantee)
Trustees report for the year ending 31 March 2013
Welcome to Volunteering!
This project was launched in April this year but of course a lot of the research and
preparation work had been done in 2012 -13 as a project cannot just magically start on a
certain date. We have been trying for some years to find a funder for a supported
volunteering project as we are constantly aware from the work we do through the volunteer
centres that there are many people who do not find it easy to walk straight into a
volunteering role; some people need some extra support and help. Therefore we were
delighted to be part of the Southern Addictions Advisory Service (SAdAS) Welcome
Project to provide services that promote well-being. The rationale behind the project is
that volunteering has been shown in many studies to be good for the volunteer’s health
and well-being; people who volunteer benefit almost as much as the recipients of the
volunteering. But many of the people who would benefit face barriers in taking up
volunteering. Now, through this funding, we are able to give some dedicated support,
provide taster volunteering opportunities and short training sessions to help people
volunteer.
Safer Future Communities
During this year England elected its first ever Police and Crime Commissioners. Through
the National Association for Voluntary Action (NAVCA) we were given a small amount of
funding to create a network of voluntary sector organisations who work with community
safety, victims, youth offending, offenders, domestic abuse, substance misuse or any other
related areas. The aim of the network was to raise awareness of the work of the sector in
preventing crime, in supporting victims and in reducing re-offending. The network
attracted over 60 organisations and a steering group was formed who produced a briefing
document for the new PCC. Along with Victim Support, we put on a hustings event for the
voluntary sector to meet the candidates and since the election we have met with the new
Police and Crime Commissioner.
I would like to thank all staff and volunteers who worked hard to provide all these
fantastic services and projects during the year:
Staff:
Emma Robinson
Claire Coxwell
Jess Hogan-Smith
Caroline Keith
Nigel Smallbone
Sandra McHugh
Mônica Vidal
David Rose
Denise Graves
Business Support
Volunteer Brokerage
Volunteer Brokerage
Volunteering Development
Outreach and Special Projects
Volunteer promotion
Development
Joining In!
Community Connectors
Volunteers:
Chris Steele
Esther Betton
Fiona Yau
Heather Johnson
Ian Ross (staff member from September 2013)
Jeremy Gooding
John Senior
Josh Nanke-Manell
Matthew Shine
Pat Stacey
Rebecca Davies
Ruth Goddard
Sasha Brooks
Sue Wightman
Cathy Sanderson
Zahra Eftekhari Rad
9
Julia Bowman
Rosemary Pozzo
Kay Peters
Marion Thompson
Maxine Bushell
Wendy Gunn
Sue Hartwell
David Witherington
Voluntary Action South West Surrey
(a company limited by guarantee)
Trustees report for the year ending 31 March 2013
STATEMENT OF PUBLIC BENEFIT
The work we do through our Volunteer Centres benefits the public by enabling people to
become actively involved in the community and to help others through their volunteering.
Volunteering also provides benefits for the person who volunteers: people who have had
long spells out of work often find volunteering a way of re-entering the job market. People
unable to work through long term illness both physical and mental can find volunteering
therapeutic and we work with local voluntary organisations to find suitable volunteering
placements for people who have extra support needs. People suffering from isolation can
find friends and gain confidence through helping others.
The work we do in supporting voluntary organisations has public benefit in that through
using our resources and advice other voluntary and community organisations are placed in
a better position to provide their services.
10
Voluntary Action South West Surrey
(a company limited by guarantee)
Trustees report for the year ending 31 March 2013
STATEMENT OF DISCLOSURE TO AUDITOR:(a) so far as the directors are aware, there is no relevant audit information of
which the Charity’s auditors are unaware; and
(b) they have taken all the steps that they ought to have taken as directors in
order to make themselves aware of any relevant audit information and to
establish that the Charity’s auditors are aware of that information.
This report has been prepared in accordance with the special provisions of Part 15 of the
Companies Act 2006 relating to small entities.
Signed on behalf of the board (Director)
Name:
Date:
11
Voluntary Action South West Surrey
(a company limited by guarantee)
Independent Auditor’s Report for the year ending 31 March 2013
INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF VOLUNTARY ACTION
SOUTH WEST SURREY
We have audited the financial statements of Voluntary Action South West Surrey
for the year ended 31 March 2013 which comprise the Statement of Financial Activities,
the Balance Sheet and the related notes. The financial reporting framework that has been
applied in their preparation is applicable law and United Kingdom Accounting Standards
(United Kingdom Generally Accepted Accounting Practice).
This report is made solely to the charity’s members, as a body, in accordance with
Sections 495 and 496 of the Companies Act 2006. Our audit work has been undertaken so
that we might state to the charity’s members those matters we are required to state to them
in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we
do not accept or assume responsibility to anyone other than the charity and the charity’s
members as a body, for our audit work, for this report, or for the opinions we have formed.
Respective responsibilities of trustees and auditor
As explained more fully in the Trustees’ Responsibilities Statement, the trustees (who are
also the directors of the charitable company for the purposes of company law) are
responsible for the preparation of the financial statements and for being satisfied that they
give a true and fair view.
Our responsibility is to audit and express an opinion on the financial statements in
accordance with applicable law and International Standards on Auditing (UK and Ireland).
Those standards require us to comply with the Auditing Practices Board’s (APB’s) Ethical
Standards for Auditors.
Scope of the audit of the financial statements
An audit involves obtaining evidence about the amounts and disclosures in the financial
statements sufficient to give reasonable assurance that the financial statements are free
from material misstatements, whether caused by fraud or error. This includes an
assessment of:



whether the accounting policies are appropriate to the charitable company’s
circumstances and have been consistently applied and adequately disclosed:
the reasonableness of significant accounting estimates made by the trustees;
and the overall presentation of the financial statements.
In addition, we read all the financial and non-financial information in the Trustees’ Annual
Report to identify material inconsistencies with the audited financial statements. If we
become aware of any apparent material misstatements or inconsistencies we consider the
implications for our report.
12
Voluntary Action South West Surrey
(a company limited by guarantee)
Independent Auditor’s Report for the year ending 31 March 2013
Opinion on financial statements
In our opinion the financial statements:



give a true and fair view of the state of the charitable company’s affairs as at 31
March 2013 and of its incoming resources and application of resources, including its
income and expenditure, for the year then ended:
have been properly prepared in accordance with United Kingdom Generally
Accepted Accounting Practice; and
have been prepared in accordance with the requirements of the Companies Act
2006.
Opinion on other matter prescribed by the Companies Act 2006
In our opinion the information given in the Trustees’ Annual Report for the financial year for
which the financial statements are prepared is consistent with the financial statements.
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters where the Companies Act
2006 requires us to report to you if, in our opinion:




adequate accounting records have not been kept or returns adequate for our audit
have not been received from branches not visited by us; or
the financial statements are not in agreement with the accounting records and
returns; or
certain disclosures of trustees’ remuneration specified by law are not made; or
we have not received all the information and explanations we require for our audit.
Anthony Epton (Senior Statutory Auditor)
for and on behalf of
Goldwins Limited
Statutory Auditor
Chartered Accountants
75 Maygrove Road
West Hampstead
London NW6 2EG
13
Voluntary Action South West Surrey
(a company limited by guarantee)
Financial Statements for the year ending 31 March 2013
Statement Of Financial Activities and Income And Expenditure Account
2013
2012
Unrestricted Restricted
Notes
funds
funds
£
£
Total
Funds
£
Total
Funds
£
Incoming resources
Incoming resources from
generated funds
Grants income
Voluntary income
Fundraising and donation income
3
8,322
-
152,662
-
152,662
8,322
-
197,337
2,766
15
Other incoming resources
Other income
Investment income
2,202
2,240
-
2,240
2,202
1,653
1,552
Total incoming resources
10,524
154,902
165,426
203,323
Project expenses
47,022
161,745
208,767
211,294
Governance costs
3,605
3,605
3,662
212,372
214,956
Resource Expended
Total resources expended
50,627
Net movement in funds
(40,103)
Transfer between funds
-
-
161,745
(6,843) (46,946) (11,633)
-
-
-
Total funds brought forward
10
289,137
6,843 295,980
307,613
Total funds carried forward
10
249,034
- 249,034
295,980
There were no recognised gains or losses for the year other than those included in the
Income and Expenditure Account.
The attached notes form part of these financial statements.
14
Voluntary Action South West Surrey
(a company limited by guarantee)
Financial Statements for the year ending 31 March 2013
Balance Sheet as at 31 March 2013
2013
£
Fixed assets
Current assets
Debtors
Cash at bank & in hand
Creditors: amounts falling
due within one year
2012
£
Note
9
£
893
£
-
4
10,076
292,135
302,211
1,051
321,385
322,436
5
(54,070)
(26,456)
Net current assets
248,141
295,980
Total asset less current
liabilities
249,034
295,980
Represented by:
Restricted funds
10
-
6,843
Unrestricted funds
General funds
Designated funds
10
10
89,034
160,000
129,137
160,000
249,034
295,980
Signed on behalf of the Board of Trustees,
Steve Bown
Treasurer
The attached notes form part of these financial statements.
15
Voluntary Action South West Surrey
(a company limited by guarantee)
Financial Statements for the year ending 31 March 2013
1. Accounting policies
Basis of preparation of the financial statements
The financial statements have been prepared under the historical cost convention.
The financial statements have also been drawn up in compliance with the Statement of
Recommended Practice (SORP) relating to charities and the Financial Reporting
Standard for Smaller Entities (April 2008).
Fund accounting
Restricted funds are subject to specific conditions imposed by donors and are not
available for purposes other than those designated by the donors.
General funds comprise unrestricted funds that are available for use at the discretion
of the Trustees in furtherance of the objectives of VASWS.
Designated funds comprise unrestricted funds that have been set aside by the trustees
for particular purposes. The aim and use of designated funds are set out in note 10 to
the accounts.
Income
The period covered by the grants receivable coincides with the financial year of
VASWS. Voluntary income and other income are included in the accounts on a
receivable basis.
Expenditure
Expenditure is allocated to expense headings either on a direct cost basis or
apportioned according to time spent. The irrecoverable element of VAT is included
with the item of expense to which it relates.
Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at
rates calculated to write off the cost of fixed assets over the expected useful lives on
the following basis:
Furniture
Computer Equipment
-
33% straight-line basis
33% straight-line basis
16
Voluntary Action South West Surrey
(a company limited by guarantee)
Financial Statements for the year ending 31 March 2013
2. Surplus for the year
The surplus for the year is stated after charging:
2013
2012
£
£
446
1,750
3,600
3,600
Depreciation of tangible fixed assets:
Furniture & Computer Equipment
Audit fee
3. Grants
2013
2012
£
£
Surrey County Council
45,750
16,600
Surrey NHS
30,065
25,400
Surrey Travel SMART
18,498
-
Surrey Healthy Homes
15,000
-
Big Lottery Fund
12,437
131,070
Waverley Borough Council
10,000
-
Guildford Borough Council
9,747
9,747
Transforming Local Infrastructure Fund
5,165
-
Waverley Voluntary Grants Panel
4,000
14,520
Farnham Town Council
2,000
-
152,662
197,337
2013
2012
£
£
Trade debtors
7,913
1,051
Prepayments
2,163
-
10,076
1,051
2013
£
4,067
43,601
2,802
3,600
54,070
2012
£
6,557
12,471
3,828
3,600
26,456
4. Debtors
5. Creditors
Trade creditors
Deferred income*
Other creditors**
Accruals
*Deferred income represents £10,000 for Community Connectors, £27,351 for Joining In! and £6,250 for
Welcome to Volunteering!
**Other creditors includes the amount of £970 (2012: £970) held on behalf of Guildford Mental Health
Consortium, £Nil (2012: £2,240) held on behalf of Joining In! and £260 held on behalf of Older People’s
Network South West Surrey (2012: £180).
17
Voluntary Action South West Surrey
(a company limited by guarantee)
Financial Statements for the year ending 31 March 2013
6. Membership fees
The charity did not charge membership fees in the year.
7. Staff
Included in Staff costs are:
Salaries
Employer's National Insurance
Pensions
2013
2012
£
£
146,616
150,520
11,788
12,492
7,196
8,556
165,600
171,568
The average number of employees during the year was nine: one full-time and eight part-time (2012:
eight: one full-time and seven part-time).
No employee earned £60,000 per annum or more.
8. Directors’ remuneration and expenses
None of the directors received any remuneration for duties as directors / trustees during the year (2012:
nil).
9. Tangible fixed assets
Computer
equipment
£
12,321
1,339
Cost
As at 1 April 2012
Additions
Disposal
-
Furniture
£
1,908
-
Total
£
14.229
1,339
-
As at 31 March 2013
13,660
1,908
15,568
Depreciation
As at 1 April 2012
Charge for the year
Disposal
As at 31 March 2013
12,321
446
12,767
1,908
1,908
14,229
446
14,675
Net book value as at 31 March 2013
Net book value as at 31 March 2012
18
893
-
-
-
893
-
Voluntary Action South West Surrey
(a company limited by guarantee)
Financial Statements for the year ending 31 March 2013
10. Accumulated Surpluses/(Deficits) - Movements on funds
Balance
Balance
at 1
Transfers
at 31
April
between
March
2012
Incoming Outgoing
funds
2013
£
£
£
£
£
Restricted Funds
Voluntary Action South
West Surrey
Big Lottery Fund
6,843
142,465
12,437
(142,465)
(19,280)
-
-
6,843
154,902
(161,745)
-
-
Voluntary Action South
West Surrey
129,137
10,524
(50,627)
-
89,034
Designated Funds
Organisation Contingency
160,000
-
-
-
160,000
Total
295,980
165,426
(212,372)
-
249,034
General Funds
Within the Organisation Contingency Fund, £50,000 is designated for the year 2013/14
and £110,000 for the year 2014/15 onwards.
11. Capital
The company is registered as a company limited by guarantee and without share
capital. The members’ liability is limited to a guarantee of £1 for each member.
12. Commitments and other obligations
There are no commitments other than those disclosed elsewhere in the accounts.
13. Taxation
No liability to UK corporation tax arose for the year ending 31 March 2013.
19
Voluntary Action South West Surrey
(a company limited by guarantee)
Financial Statements for the year ending 31 March 2013
Detailed Income and Expenditure Account
Notes
Incoming resources
Grants
Voluntary Income
Fees
Other Income
Joining in
Bank interest
Total income
Direct Resource Expended
Project expenses
Salaries
Pensions
Staff & volunteer travel expenses
Recruitment
Training
3
7
Office and general expenses
Printing, postage & stationery
Telephone & internet
Rent and utilities
Insurance
Repairs and maintenance
IT & Computer equipment
Audit and Accountancy
Legal and Professional
Marketing & publicity
Subscriptions
Office equipment
Sundry expenses
Evaluation
Bank charges
Depreciation of fixtures, fitting & equipment
Depreciation of computer equipment
Total expenditure
Surplus / (deficit) for the year
20
Year to 31
March 2013
Year to 31
March 2013
Year to 31
March 2013
Unrestricted
£
-
Restricted
£
152,662
Total
£
152,662
8,322
-
8,322
2,202
10,524
2,240
154,902
2,240
2,202
165,426
20,328
1,126
5,020
800
268
27,542
5,889
138,076
6,070
892
700
4,764
156,391
5,889
158,404
7,196
5,912
1,500
5,032
183,933
2,453
3,044
8,667
602
755
702
3,600
14
234
415
1,989
159
5
446
727
314
807
722
708
1,630
373
73
-
3,180
3,358
9,474
602
755
1,424
4,308
14
1,630
234
788
2,062
159
5
446
23,085
5,354
28,439
50,627
(40,103)
161,745
(6,843)
212,372
(46,946)
voluntaryactionsws.org.uk
Supporting the voluntary & community sector in Guildford and Waverley