APPROVED
Latvian Institute of Organic Synthesis
Procurement Commission
Meeting on 5-th of January, 2015
Protocol No. 2015/01 - 01
DPP LATVIAN INSTITUTE OF ORGANIC SYNTHESIS
Pursuant to the Procedure under Section 82 of the Public
Procurement Law:
“Supply of access rights to a database which supports research in synthetic
organic chemistry to the Latvian Institute of Organic Synthesis within the
Framework of ERDF activity 2.1.1.3.3.”
RULES
Procurement identification number
OSI 2015/01 MI ERAF
Riga
2015
Tender Rules OSI 2015/01 MI ERAF pursuant to Section 8 2 of the PPL
Contents
DIRECTIONS FOR THE TENDERERS ................................................................................... 3
1. GENERAL INFORMATION .............................................................................................. 3
2. INFORMATION REGARDING THE SUBJECT OF PROCUREMENT AND THE
CONTRACT ............................................................................................................................... 4
3. REQUIREMENTS FOR THE EXCLUSION, SELECTION AND QUALIFICATION OF
TENDERERS ............................................................................................................................. 5
4. DOCUMENTS FOR SUBMISSION................................................................................... 6
5. THE PROPOSAL ASSESSMENT AND SELECTION CRITERIA .................................. 7
TECHNICAL SPECIFICATION................................................................................................ 8
GENERAL INFORMATION .................................................................................................. 8
TECHNICAL SPECIFICATIONS OF DATABASE WHICH SUPPORTS RESEARCH IN
SYNTHETIC ORGANIC CHEMISTRY ................................................................................... 9
SAMPLES FOR THE PREPARATION OF THE PROPOSAL ............................................ 12
SAMPLE 1 ............................................................................................................................ 13
SAMPLE 2 ............................................................................................................................ 14
SAMPLE 3 ............................................................................................................................ 15
SAMPLE 4 ............................................................................................................................ 16
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Tender Rules OSI 2015/01 MI ERAF pursuant to Section 8 2 of the PPL
DIRECTIONS FOR THE TENDERERS
1. GENERAL INFORMATION
1.1. Procurement identification number
OSI 2015/01 MI ERAF
1.2. Contracting Authority
Name of the
contracting authority
Address
Registration No.
Bank account No.
Contact person
Telephone No.
Fax No.
Email address
Working hours
Latvian Institute of Organic Synthesis
Aizkraukles iela 21, Riga, LV -1006, Latvia
LV90002111653
LV41UNLA0001001609845
Artūrs Aksjonovs
+371 67014884
+371 67014813
arturs@osi.lv
From 9.00 to 17.00
1.3. Proposal Submission Term
Proposals shall be submitted by 14:00 hours, 20 January, 2015, to the Latvian Institute of
Organic Synthesis, at Aizkraukles street 21, Room 112.
1.4. Securing of the Proposal
The proposal shall not require securing.
1.5. Arrangement of the Proposal
1.5.1. The proposal, the documents and correspondence related to the process of the
procurement between the Contracting Authority and the Tenderer shall be in
Latvian, or in English if the Tenderer is registered outside Latvia. Additional
technical documentation may also be enclosed in English.
1.5.2. The proposal shall be submitted in a sealed envelope on which name of the
Tenderer and the procurement identification number shall be indicated (OSI
2015/01 MI ERAF).
1.5.3. The Tenderer shall submit one original and one copy of the proposal. The words
“ORIGINAL” and “COPY” shall be indicated on the original and the copy of the
proposal respectively. The original and the copy of the proposal shall be placed in
the envelope indicated in Clause 1.5.2.
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1.5.4. The proposal shall be signed by the Tenderer’s manager or a person authorised
thereto.
1.5.5. The proposal consists of three parts:
1.5.5.1.
The application for participation in the tender with the Tenderer’s
selection documents enclosed;
1.5.5.2.
The technical proposal;
1.5.5.3.
The financial proposal.
1.6. Obtaining of the Tender Rules
The Tender Rules are freely downloadable from the Contracting Authority’s homepage
http://www.osi.lv
1.7. Composition of the Procurement Commission
Chairman of
the
Commission
Commission
members
Secretary
Name, surname
Position
Ivars Kalviņš
Director
Osvalds Pugovičs
Deputy Director
Dace Kārkle
Deputy Director
Gunārs Duburs
Head of the
Membrane Active
Compounds
Laboratory
Modris Banka
Senior Engineer
Artūrs Aksjonovs
Head of the
Procurement
Department
2. INFORMATION REGARDING THE SUBJECT OF PROCUREMENT AND THE
CONTRACT
2.1. Subject of Procurement
The subject of procurement shall be the supply of access rights to a database which supports
research in synthetic organic chemistry to the Latvian Institute of Organic Synthesis within
the Framework of Implementation of European Regional Development Fund (hereinafter
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Tender Rules OSI 2015/01 MI ERAF pursuant to Section 8 2 of the PPL
referred to as the ERDF) activity 2.1.1.3.3 according to the Technical Specification.
2.2. Number of Proposals
The Tenderer may submit one proposal for the entire amount of the procurement according
to the Technical Specification.
2.3. Conditions for Entering into the Contract
One contract will be entered into with regard to the entire amount of the procurement.
2.4. Place of Performance of the Contract
The places of performance of the contract shall be Aizkraukles iela 21, Riga, LV-1006,
Latvia and Rātsupītes iela 1, Riga, LV-1068, Latvia.
2.5. Term of Performance of the Contract
2.5.1. The term of performance of the contract shall be 12 (twelve) months from the date
of signing of the contract.
2.5.2. Technical support (in case of data base access problems) must be included for all
length of the contract.
2.6. Contract Provisions
2.6.1. Access to the data base must be provided within two working days from the date
of signing of the contract.
2.6.2. Amendments to the procurement contract, where necessary, shall be introduced in
line with the provisions of Section 671 of the Public Procurement Law.
3. REQUIREMENTS FOR THE EXCLUSION, SELECTION AND QUALIFICATION
OF TENDERERS
3.1. Conditions for the Tenderer’s Participation in the Tender
Any person or a group of persons from any country who is registered as provided for by the
law and who corresponds to the requirements set forth in the Rules may participate in the
tender.
3.2. The Tenderer Exclusion Conditions
The Contracting Authority will exclude the Tenderer from further participation in the tender
and will not examine the Tenderer’s proposal if it establishes the facts indicated in Section
82 Paragraph Five Clause 1 or Clause 2 of the Public Procurement Law.
3.3. Qualification Requirements
No qualification requirements are set forth for the Tenderers in this tender.
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4. DOCUMENTS FOR SUBMISSION
4.1. The Tenderer’s Selection Documents
4.1.1. The Tenderer’s application for participation in the tender, which confirms the
Tenderer’s commitment to ensure delivery of the Goods according to the Tender
Rules. The application shall be signed by a person or persons authorised to act so on
behalf of the company. The signature of each person shall be supplemented with the
full name, surname and position thereof.
The application for participation in the tender shall be prepared according to the
sample annexed hereto. See Sample 1 of the Tender Rules.
4.1.2. General information about the Tenderer according to Sample 4 of the Tender
Rules. All boxes shall be completed.
4.2. Documents Necessary to Assess the Exclusion Provisions Regarding Tenderers who
Prove to be Eligible to Enter into the Contract
4.2.1. Prior to the passing of the decision regarding the tender results, in order to assess
a Tenderer according to Section 82 Paragraph Five of the Public Procurement Law
the Procurement Commission shall act as provided for by Section 82 Paragraph
Seven Clauses 1 and 2 of the Public Procurement Law (PPL).
4.2.2. Should the Procurement Commission establish that the Tenderer who is eligible to
enter into the contract has debts of taxes administered by the State Revenue Service,
including state mandatory social insurance contributions that exceed a total of EUR
150, it shall act pursuant to Section 82 Paragraph Eight Clause 2 of the PPL.
4.3. Qualification Documents of the Tenderer
No qualification documents are required.
4.4. The Technical Proposal
4.4.1. The technical proposal shall be prepared according to the requirements of the
Technical Specification.
4.4.2. The Tenderer shall prepare the technical proposal according to the Sample
Technical Proposal (Sample 2). The Tenderer may freely enclose additional
materials regarding the offered goods.
4.5. The Financial Proposal
4.5.1. The financial proposal shall be prepared taking into account the amount and
description of the Goods and Related Services to be delivered pursuant to the
Technical Specification, according to the Sample Financial Proposal (Sample 3).
4.5.2. The prices in the financial proposal shall be indicated in EUR, by quoting the
price less value added tax, the applicable VAT (the relevant proportion) and the
price with VAT.
4.5.3. Both the unit prices and the total price for the entire amount of the procurement
(or the part thereof if the procurement is divided into parts) shall be indicated in the
proposal.
4.5.4. The unit prices of the goods indicated in the financial proposal shall include all
costs related to the Goods to be supplied and the Related Services.
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4.5.5. The prices and unit rates offered by the Tenderer shall remain unchanged over the
entire period of performance of the contract. Should the amount of the Goods and
Related Services change during the performance of the contract, the amendments
shall be made on the basis of the unit prices indicated by the Tenderer according to
the terms and conditions of the contract.
5. THE PROPOSAL ASSESSMENT AND SELECTION CRITERIA
5.1. Presentation of the Goods
No presentation of the Goods is required.
5.2. Verification of the Arrangement of the Proposals
The arrangement of the proposal, the tenderer selection and qualification documentation
and the compliance of the technical and financial proposals will be assessed by the
Procurement Commission at a closed meeting.
5.3. The Proposal Selection Criteria
The Procurement Commission will select the proposal with the lowest price, which
corresponds to the Tender Rules and the Technical Specification on the condition that
the Tenderer complies with the Tenderer selection and qualification requirements. (Where
the procurement has been divided into parts the Commission chooses one proposal for each
part of the procurement.)
5.4. Awarding of the Contract
The Procurement Commission will award the contract to the Tenderer whose proposal is
selected according to Clause 5.3 of the Tender Rules and who has not been excluded
subject to Section 82 Paragraph Five of the PPL.
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TECHNICAL SPECIFICATION
GENERAL INFORMATION
The Tenderer shall prepare the technical proposal according to the Technical Specification.
Contracting Authority
APP Latvian Institute of Organic Synthesis, Aizkraukles 21, Riga LV-1006, Latvia
The Description of the Supply
Latvian Institute of Organic Synthesis is going to acquire access rights to a database which
supports research and fuels discovery by integrating searches for experimentally validated – not
calculated - reaction and substance data with synthesis planning and chemical sources so less
time is spent interrogating results and evaluating alternative synthetic routes.
The database shall enable easy access to relevant and actionable results, so that chemists can
move more quickly through their workflow steps to deliver superior outcomes, giving chemists
more time for creativity and innovation.
Purchasing of the database will be done within European Regional Development Fund (ERDF)
activity 2.1.1.3.3.
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TECHNICAL SPECIFICATIONS OF DATABASE WHICH SUPPORTS RESEARCH IN
SYNTHETIC ORGANIC CHEMISTRY
DESCRIPTION OF THE GOODS TO BE SUPPLIED
The database and integrated search engine should meet the specifications below:
Position
1
Description / requirements
2
License type
Coverage of
historical data
12 months access licence
The database should ensure coverage of historical data dating back to the end of
18th century and coverage of the most important current journals and patents
within chemistry.
Number of indexed Not less than 50 million organic, inorganic and organometallic compounds
compounds
Number of indexed Not less than 35 million chemical reactions
reactions
Number of
Not less than 16 000 scientific periodicals
periodicals indexed
Number of entries Not less than 500 million (experimental facts)
Data bunching
At least the following data bunching options shall exist:
 variations of the same reaction from different publications are merged to
one reaction profile;
 substance data from different sources are merged to one substance profile.
Extractable
At least the following chemistry related information shall be possible to retrieve
information
from journals and patents:
 chemical formulae;
 physicochemical properties;
 experimental procedures;
 bibliographic search possibility;
 link to at least following sources - PubChem and eMolecules.
Basic search
Both text and graphic based interface including among others name search and
options
formula builder.
1
2
Compatibility with At least following structure editors shall be supported for maximum input
chemical structure flexibility:
editors
 Dotmatics Elemental;
 GGA Ketcher;
 Marvin Sketch (ChemAxon);
 ISIS/Draw (Accelrys);
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Taxonomies and
similarities
Interoperability
Data management
and export
Personalisation
Pricing model
 Symyx Draw (Accelrys);
 ChemDraw Pro or higher (CambridgeSoft);
 ICEdit (InfoChem);
 CrossFire Structure Editor (Elsevier).
The database should support taxonomic association, connect compound structures
and all associated trade and common names and shall be able to search literature
for all references to them. The system should also support structural similarity
searches based on graphic input
The database shall ensure interoperability with at least following sources of
information:
 PubChem — bioactivity data from this public database shall be seen in the
interface alongside search results;
 eMolecules — additional information about synthesis pathways and
commercial availability information, supporting the “synthesize or
purchase” decision making process;
 PharmaPendium — clinical and preclinical data, FDA and EMA
approvals for pharmaceuticals;
 ScienceDirect — get full-text access to subscribed articles and textbooks
from this database.
The database shall possess at least the following data management and export
options:
 filter tools — refining of search results, e.g. filtration at least by author,
publication year, research topic, journal title, affiliation or combinations
of the above;
 electronic lab notebooks (ELNs) — compatibility with ELNs from major
suppliers, including but not limited to Accelrys, Perkin Elmer and IDBS;
 Structure Flat File (SFF) export — incorporation of the search results into
customers internal databases through SFF;
 Application Programming Interfaces (APIs) – enables development of
custom chemical reaction and substance information research
applications.
The selected solution should allow the user to change the application settings,
save queries and search history and set up alerts, so s/he can set his/her own
username/password. After login queries can be loaded and saved locally on the
workstation and results can be saved.
Flat rate access for whole organization should be granted so that multiple
researchers can access information simultaneously without seat-based delays or
budgetary concerns about task-based searches
DOCUMENTS TO BE SUPPLIED
Detailed manual of the database with regard to its use and application notes shall be supplied in
English or an Internet site containing the manual shall be indicated.
PLACE OF DELIVERY
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Access to the data base shall be granted for all sites of the Latvian institute of Organic Synthesis.
e.g. 21Aizkraukles street, LV-1006, Riga, Latvia and 1 Rātsupītes street, LV-1067, Riga, Latvia.
Corresponding IP ranges are 5.179.29.0/24, 5.179.28.128/25 and 87.110.218.0/24.
SCHEDULE AND TIME OF DELIVERY
Access to the data base shall be granted within two business days after signing of a contract.
AFTER-SALE SERVICES
If applicable, the tender shall separately quote the costs of updates and other necessary services,
but they shall not be included in the tender price.
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SAMPLES FOR THE PREPARATION OF THE PROPOSAL
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SAMPLE 1
APPLICATION FOR PARTICIPATION IN THE TENDER
pursuant to Section 82 of the Public Procurement Law
Contracting Authority: Latvian Institute of Organic Synthesis
ID No.: OSI 2015/01 MI ERAF
_____________________________
/Date/
Title of the Tender: “Supply of access rights to a database which supports research in
synthetic organic chemistry to the Latvian Institute of Organic Synthesis within the
Framework of ERDF activity 2.1.1.3.3.”
Having familiarised ourselves with the open tender rules, we, the undersigned, hereby offer the
delivery of goods and related services in line with the requirements of Section 82 of the Public
Procurement Law and in agreement with all the provisions of the tender.
Should our proposal be accepted, we undertake to deliver all the Goods indicated in the
Technical Specification according to the technical and financial proposals that are a part of our
proposal.
We hereby confirm that our proposal is valid for 60 days after the date of the proposal
submission term indicated in the Tender Rules and it may be accepted at any time before the
expiry of the term of validity thereof.
We hereby submit our proposal that consists of the Tenderer selection and qualification
documents indicated in the Tender Rules and the technical and financial proposal.
Name of the Tenderer:
___________________________________________________________
Address:
___________________________________________________________
Authorised person,
Name, surname, position:
___________________________________________________________
Signature of the authorised person:
___________________________________________________________
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SAMPLE 2
TECHNICAL PROPOSAL
Title of the Tender: “Supply of access rights to a database which supports research in
synthetic organic chemistry to the Latvian Institute of Organic Synthesis within the
Framework of ERDF activity 2.1.1.3.3.”
ID No.: OSI 2015/01 MI ERAF
1. Description of the offered goods
<Description of the offered goods according to the Technical Specification>
Requirements of Contracting Authority
Position
(from tech. specs)
Description / requirements
(from tech. specs)
Tenderer`s Offer
Parameters of offered product
2. List of information and documents to be submitted
The following documents will be submitted:
<Provide a list and description of the documents to be submitted>
3. Other information
We hereby confirm that we have familiarised ourselves with the Tender Rules and the documentation
annexed thereto, our proposal provides such a term of validity and conditions as are required by the
Tender Rules, and we guarantee the authenticity and accuracy of the provided information.
Signature of the authorised person ____________________________
Name, surname and position _______________________________
Name of the Tenderer _______________________________
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SAMPLE 3
FINANCIAL PROPOSAL
Title of the Tender: “Supply of access rights to a database which supports research in
synthetic organic chemistry to the Latvian Institute of Organic Synthesis within the
Framework of ERDF activity 2.1.1.3.3.”
ID No.: OSI 2015/01 MI ERAF
We hereby submit the following proposal:
No.
Name of the goods
Unit
(if applicable)
Unit
price,
EUR
Number
of units
Amount,
EUR
Total price of goods, less VAT
Applicable VAT amount
Total price of goods with the applicable VAT amount
We hereby confirm that we have familiarised ourselves with the Tender Rules and the documentation
annexed thereto, our proposal provides such a term of validity and conditions as are required by the
Tender Rules, and we guarantee the authenticity and accuracy of the provided information.
Signature of the authorised person ____________________________
Name, surname and position _______________________________
Name of the Tenderer _______________________________
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TENDERER’S INFORMATION SAMPLE
SAMPLE 4
General information about the Tenderer:
1.
Company name:
2.
Address:
3.
Contact person:
4.
Telephone:
5.
Fax:
6.
Email (compulsory):
7.
General Internet address:
8.
Place of registration:
9.
Year of registration:
10.
Area of the company’s
activities (a short
description):
11.
Bank details:
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