AP UK HE partner business meeting cycle: titles, terms of reference, membership and standing
agendas
Meetings and their timing, location / method
 Autumn term: UK Academic Partnership Planning and Review Meeting [generally held by
video conference]
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December: UK Joint Board of Studies [generally held at the partner institution]
Spring term: UK Academic Partnership Planning and Review Meeting [generally held by video
conference]
Spring JBS?
Rationale
The plan is to maintain the core aspects of the Autumn and Spring JBS. In addition this approach
aims to provide a forum to allow issues that would have been covered in general terms at UPC
Faculty Board to be addressed as they affect each partner. The aim being to join up consideration
of quality assurance and enhancement of HE awards with the strategic, financial and operational
planning of all aspects of collaboration between the University and partners.
UK Academic Partnership Planning and Review Meetings
Terms of reference: UK Academic Partnership Planning and Review Meeting
1. To facilitate a shared understanding of institutional strategies and development plans,
especially as they relate to HE and collaborative working and support for local business
development and innovation
1. To facilitate planning at an institutional level including student number planning, WP,
programme portfolio review and collaborative research and development initiatives
2. To facilitate a collaborative response to and planning for externally driven policy
developments
3. To facilitate planning at an operational level including the development of new awards,
updating and quality assurance of exiting awards, support for students and staff and the
development or updating of new administrative procedures
4. To review the financial arrangement [budget forecasts, revisions and adjustments] that
underpin current collaborative provision between the University and partner and to
forecast the impact of planned activity
5. To facilitate collaboration between the University and partners across shared areas of
practice including record keeping, marketing and PR, library ICT and corporate information
6. To review and update progress with partner and Plymouth University Academic
Partnerships Action Plans [this will include monitoring and taking forward ongoing issues from
the previous JBS]
UK Academic Partnership Planning and Review Meeting: Standard Agenda
These items provide a structure for upcoming items but will not all be covered if no items are requested
under that heading.
1.
2.
3.
4.
5.
6.
7.
Membership
Apologies
Minutes of the Previous Meeting [JBS and Academic Partnership Planning and Review Meeting]
Matters Arising
Updates by University and partner concerning institutional or sector developments
Committee and policy updates from PU, such as T&L, ADC, AB
Updates to student number planning, WP, programme portfolio and collaborative research
and development initiatives
8. Consideration of collaborative responses to and planning for externally driven policy
developments such as QAA audits etc
9. Planning for new awards
10. Notification of proposed permitted and non-permitted changes
11. Quality assurance of exiting awards
12. Support for students and staff
13. New or updated administrative procedures
14. Review of financial arrangements [budget forecasts, revisions and adjustments]
15. To facilitate collaboration between the University and partner across shared areas of practice
including record keeping, marketing and PR, library and ICT, corporate information
16. Consideration of the partner HE Action Plan
17. Consideration of the AP Action Plan
18. Any Other Business
19. Date of Next Meeting
Academic Partnership Planning and Review Meeting: Membership to include
To ensure the correct attendance to facilitate discussion / resolution, it is essential that agenda items are
logged in good time
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AP staff
Head of UK HE (Chair) [required]
Partnership Administration Manager
Faculty Partnership Manager (either Key Account Holder or FPM with a significant subject
link) [attendance by other FPMs as required by agenda]
QA Partnership Coordinator [attendance determined by agenda items]
Partnership Development Coordinator [attendance determined by agenda items]
Partner Staff
 Partner Principal / CEO [attendance determined by agenda items]
 Partner senior manager responsible for HE
 HE Coordinator or equivalent
 Partner finance manager
 Programme Managers / partner staff responsible for student facilities and support
[attendance determined by agenda items]
Other PU staff
 Dean of AP or OVC representative
 Plymouth University Invitees as required by agenda [for timed business]:
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AP Quality Operations Manager
AP Finance Business Partner
AP External Relations Business Partner
AP Research & Innovations Business Partner
UK Joint Board of Studies
Terms of reference: UK Joint Board of Studies
1. To provide a forum for the consideration of issues raised by partner students
2. To facilitate the monitoring of exiting collaborative HE provision
3. To consider and plan for the development of the student experience
4. To consider and plan for the development of staff delivering HE awards or supporting HE
students
5. To receive and consider plans for the development or review of collaboratively delivered HE
awards
6. To facilitate consideration of University, partner or sector developments and how they will
affect collaborative provision of HE awards
7. To facilitate the mutual consideration of partner and Plymouth University Academic
Partnerships Action Plans [this will include monitoring and taking forward ongoing issues from the
previous Academic Partnership Planning and Review Meeting]
Joint Board of Studies: Standard Agenda
These items provide a structure for upcoming items but will not all be covered if no items are requested
under that heading.
1. Membership
2. Apologies
3. Minutes of the Previous Meeting [JBS and Academic Partnership Planning and Review Meeting]
4. Matters Arising
5. Items raised by student representative/s on behalf of HE students
6. Updates by University and partner concerning institutional or sector developments
7. Notification of staff changes
8. Annual Programme Monitoring
9. Review of overarching partner data
10. Consideration and approval, the partner HE Action Plan
11. Consideration and approval, the AP Action Plan
12. Notification of proposed permitted and non-permitted changes
13. Any Other Business
14. Date of Next Meeting
Joint Board of Studies: Membership to include
To ensure the correct attendance to facilitate discussion / resolution, it is essential that agenda items are
logged in good time
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AP
Head of UK HE (Chair)
Partnership Administration Manager
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Faculty Partnership Manager (either Key Account Holder or FPM with a significant subject
link) [attendance by other FPMs as required by agenda]
QA Partnership Coordinator [attendance determined by agenda items]
Partnership Development Coordinator [attendance determined by agenda items]
SU Partnership Link
Partner
HE student representatives
Partner senior manager responsible for HE
HE Coordinator or equivalent
Programme Managers
Partner staff responsible for student facilities and support [attendance determined by
agenda items]