Substantive Program Change
Part A. Guidelines
Is this the Right Form?
Use this form if you wish to make one of the following changes to a program already
registered with the Agency:



A change to the content of a program’s curriculum content exceeding 15%.
An increase or decrease in the amount of time required for the successful completion
of a program exceeding 15%.
A significant departure in the method of delivery of the program, including distance
education modalities.
If you have non-substantive changes in addition to the substantive ones listed above, you
may also use this form to provide the Agency with this information.
If you are applying to make only non-substantive changes, please use the Non-Substantive
Program Change form.
Advertising and Program Start Dates
Complete applications for substantive changes take up to ten weeks to process. Processing
may take longer if the application is incomplete and/or a site visit is required.
You must have received the Agency’s approval before advertising, recruiting or enrolling
students, or starting a substantively changed program.
Incomplete Applications
An application will be reviewed only when all required documents, including the correct fee
($200 for accredited institutions; $100 for registered institutions), are received.
Application Expiry
Applications will expire if outstanding requirements have not been met within six months of
the request date. Fees will not be refunded for expired applications.
The following information is required:
Institution Operating Name and Institution Number:
Institution Operating Name
Enter your institution’s operating name, as registered with the PCTIA.
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Substantive Program Change
Part A. Guidelines
Institution Number
The institution number is the number provided upon registration. You can find it on the
PCTIA website at www.pctia.bc.ca or on the PCTIA Registration Certificate posted at your
institution.
Program Information:
Program Title:
This should be the same program title as is currently registered with PCTIA.
Type of Credential Issued:
If you intend to change the type of credential issued, reflect the current and proposed
credential type in the relevant sections of the form.
Type of Substantive Change Proposed:
Select from Duration, Curriculum Content and/or Delivery Method. Select all that apply.
Complete the relevant section(s) of the form.
Proposed Substantive Change Date:
When considering your change date, you should take into account the minimum six week
timeline required to process the application.
Duration Change:
If you have selected “Duration” in the section above, you must complete this section.
Duration:
Indicate the current and proposed program durations in both hours and weeks. In the
Current Duration Information, ensure the information matches that which is registered with
the Agency.
Percentage Change:
Indicate the percentage change in the duration of the program.
Explanation:
Provide a brief explanation of why you are making this change to the program’s duration.
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Substantive Program Change
Part A. Guidelines
Curriculum Content Change:
If you have selected “Curriculum Content” in the section above, you must complete this
section.
Description of Change:
Briefly describe the proposed change and explain why you have chosen to make these
changes. Submit a copy of the new program outline and related course outlines.
Learning Outcomes:
Indicate if you are proposing changes to the learning outcomes of the program. If so,
complete these sections by stating the new learning outcomes. Attach evidence to
demonstrate the PAC have reviewed and provided feedback on the proposed changes.
Program Delivery Sequence:
Indicate if you are proposing changes to the order in which courses are delivered within the
program. If so, complete the current and propose course organization sections.
Explain why you are proposing to increase or decrease any course hours.
If this program has multiple entry points, explain how the proposed change in delivery
sequence will impact students starting the program. Explain how students will be able to
complete prerequisites if they are entering the program at a different entry point.
Career Opportunities:
If the career options for graduates of this program will change, provide an updated list of
career options.
Regulated Programs:
Indicate whether your program is regulated by another body. If yes, provide documentary
evidence that the regulator has approved your proposed changes.
If there is a provincially/federally recognized governing body for the program you are
planning to offer, provide documentation confirming approval. The Agency will accept a
letter, certificate or e-mail confirmation.
Fee Changes:
Indicate the current and proposed fees in relevant sections of the form.
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Part A. Guidelines
Course Changes:
If you are deleting courses and replacing them with other courses, complete the table.
Equipment/Resource Changes:
If you are making changes to the equipment and/or resources used in the delivery of this
program, identify the change and the reason for it. Complete a separate chart for each
location.
Minimum Instructor Qualifications:
If you are changing your minimum instructor qualifications, list the new minimum instructor
qualifications for this program. If your program is regulated, complete the relevant section
of the form to demonstrate that instructors will meet the regulatory authority’s
requirements. Minimum instructor qualifications for specific courses should be noted
separately.
Program Delivery Change:
If you selected “Program Delivery” above, you must complete this section.
Delivery Method:
Indicate the current and proposed method(s) of delivery by identifying the contact hours the
Current and Proposed columns.
Complete all sections relating to the delivery method(s) you will use. The total instructional
hours indicated should be the same as the total program hours noted earlier on this form.
New Distance Education:
If you have not used distance delivery for this program before and you are proposing to use
it now, you need to complete Part C. Distance Education Information.
Assessment Methods:
Complete the table provided to show the changes you are proposing. Explain why you are
changing the assessment methods.
Work Experience:
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Substantive Program Change
Part A. Guidelines
If you have added or are changing a work experience component, attach a copy of your new
or revised Work Experience Policy and the supporting agreement, training plan and joint
evaluation that will be used.
Describe how the addition or change will improve the program and describe the types of
work experience placements that the student will attend to complete this portion of the
program.
Provide a list of the names and contact information for employers who have agreed to host
work experience students from this program.
Program Advisory Committee
Attach Program Advisory Committee minutes that provide evidence that all of the proposed
changes to this program have been reviewed and commented on by the PAC. If you have not
consulted your PAC with respect to the proposed changes, please explain why. (Applies to
accredited institutions only)
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Part B. Application
Institution Operating Name
Institution Number
PROGRAM INFORMATION
Program Title
Current Program Information
Credential Issued:
Proposed Program Information
Certificate
Diploma
Credential Issued:
Certificate
Diploma
Type of Substantive Change Proposed (please check all that apply):
Duration Change
Curriculum Content
Proposed Substantive Change Date (YYYY-MM-DD)
Delivery Method Change
YYYY-MM-DD
DURATION CHANGE
Are you proposing a substantive change in program duration
(either increase or decrease)?
Yes
No
If Yes, please complete this section.
Current Duration Information
Proposed Duration Information
Duration in Hours
Duration in Hours
Duration in Weeks
Duration in Weeks
What is the proposed percentage change?
Explain why you want to make this change in program duration:
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Substantive Program Change
Part B. Application
CURRICULUM CONTENT CHANGE
Are you proposing a substantive change in the content of the
curriculum?
Yes
No
If Yes, complete the section below and attach a copy of the proposed program outline and related
course outlines.
Provide a brief description of the proposed changes and explain why you want to make them.
Are you proposing a substantive change to the learning outcomes
of the program?
Yes
No
If Yes, complete the section below and provide evidence from your institution’s Program Advisory
Committee has reviewed and provided feedback on the propose changes.
Provide the learning outcomes for the revised program.
Are you proposing a substantive change to the order in which
courses are delivered within the program?
If Yes, please complete the sections below.
Current Course Organization
Please list courses in the order that they are currently
delivered.
Course Name
Contact
Hours
Yes
No
Proposed Course Organization
Please list courses in the proposed order of delivery.
Course Name
Contact Hours
If courses are increased or decreased, please explain why.
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Substantive Program Change
Part B. Application
Does this program have multiple entry points?
Yes
No
If Yes, please complete the section below.
Identify the points at which a student can enter this program and explain how the proposed change in delivery
sequence will impact students starting the program. Explain how students will be able to complete
prerequisites if they are entering program from different entry points.
Will the admission requirements for the program change?
Yes
No
If yes, list the revised admission requirements for the program below:
Have the career options for graduates changed?
Yes
If Yes, please provide an updated list of career options:
Is this program regulated by any other body?
No
Not applicable
(language programs)
Yes
No
Yes
No
If Yes, please complete the section below and provide documentary
evidence that this regulator has approved your proposed changes: :
Name of Regulating Body
Telephone Number
Name of Contact
Email Address
Is there is a provincially/federally recognized governing body for the
program?
If Yes, provide documentation confirming approval.
Name of Organization
Telephone Number
Name of Contact at this Organization
Email Address
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Part B. Application
Do you propose a change in fees for this program?
Yes
No
If Yes, please complete the section below:
Current Program Costs
Item
Proposed Program Costs
Item
Amount
Amount
Tuition
Tuition
Registration/Application Fee
Registration/Application Fee
Prior Learning/Portfolio Fee
Prior Learning /Portfolio Fee
Textbooks
Textbooks
Computer/Tablet
Computer/Tablet
Supplies and Materials
Supplies and Materials
Uniforms
Uniforms
Lab Fees
Lab Fees
Other (please specify)
Other (please specify)
Have any courses in the program changed?
Yes
No
If Yes, please complete the section below and provide copies of the course outlines for all new
courses.
Old Course Name
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Reason for Change
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Substantive Program Change
Part B. Application
Have the equipment and/or resources for the program changed?
Yes
No
If Yes, complete the section below. Complete a separate chart for each location.
Type of Equipment/Resource
Reason for Change
Changed
If the program is regulated, are there specific instructor
qualifications that must be met to maintain accreditation or
certification?
Yes
No
Not applicable
If Yes, please complete the following section:
List the instructor qualifications required by the regulatory body.
Will your minimum instructor qualifications for this program
change?
Yes
No
If Yes, please complete the section below:
List the revised minimum instructor qualifications for this program, including academic credentials,
professional licenses and certification required. Also list the number of years of occupational experience
and the number of years of teaching experience you require. If different course in the program require
different qualifications please identify these separately.
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Part B. Application
PROGRAM DELIVERY CHANGE
Are the program delivery methods changing?
Yes
No
If Yes, please complete the section below:
Method
Contact Hours
Current
Method
Contact Hours
Proposed
Current
Classroom (Instructor Led)
Clinical Placement
Computer Based Training
Practicum Placement
Distance Education
Co-op Placement
Supervised Lab
Preceptorship
One-on-One
Other (specify type)
Proposed
Workshop
TOTAL HOURS
Does this proposed change add distance education?
Yes
No
Yes
No
If Yes, complete and attach Part C. Distance Education Information.
Are the student assessment methods changing?
If Yes, complete the section below.
List the new assessment methods for each type of program delivery method noted above and explain why
you have chosen these new assessment methods.
Delivery Method
New Assessment Method
Reason for Change
Classroom (Instructor Led)
Computer Based Training
Distance Education
Supervised Lab
One-on-One
Workshop
Clinical Placement
Practicum Placement
Co-op Placement
Preceptorship
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Part B. Application
Other (specify type)
Have you added or changed a work experience component of this
program?
Yes
No
If Yes, complete the section below and attach a copy of the new/revised Work Experience Policy
and supporting documents including the Work Experience Training Plan and the Work Experience
Agreement with the work place, and the Joint Student Evaluation tools.
Briefly describe how the addition or change to the work experience component will improve the student’s
learning experience.
Describe the type of location or business that will be required for a work experience placement and attach
a list of work placement sites that have agreed to provide a work experience placement for your students.
Include the contact name, telephone number and email address for each location listed.
Has the Program Advisory Committee reviewed and commented
on the proposed changes to this program? (Accredited
Institutions ONLY)
Yes
No
If Yes, provide a copy of the meeting minutes as evidence that a review and feedback on this
program change has been made by the PAC.
If No, please explain why you have not consulted the PAC with respect to delivering the program
at this site. (Accredited Institutions ONLY)
DECLARATION
By signing this application, the Applicant confirms that:
 All of the information contained in this application and any attachment is true and accurate. .
 The institution has ownership or usage rights for all curriculum resources for this program as revised.
 The institution has evidence of instructor qualifications on file for each location.
Name of Applicant (please print):
Signature of Applicant
Date Signed
Email Address
Telephone Number
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Part C. Distance Delivery Information
Institution Operating Name
Institution Number
DISTANCE DELIVERY INFORMATION
What equipment must the student have in order to receive distance education?
What platform (learning management system) do you use for distance delivery?
Explain how students will be oriented to distance education.
Explain how instructors are trained in distance delivery.
Please indicate which method(s) of instructional delivery you will use to deliver this program:
Synchronous
Asynchronous
Correspondence
Tutorial
Projects
Group Work
Other (please specify)
Explain how students can access instructor assistance from a distance. What is the response time?
Provide a list of resources that are available for student use, including the quantity of each item listed. Use a separate
sheet if this space is insufficient.
Explain how students can access the resources you have available outside of class time. What is the response time?
Describe the system you use that allows students to evaluate instructors.
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Substantive Program Change
Part D. Checklist
Application for Substantive Program Change
To an Existing Program
Completed Application Form
Substantive Program Change Fee – $200.00 (accredited); $100 (registered)
A sample of the new certificate or diploma to be issued to graduates
N/A
Amended Program and Course Outlines
N/A
Copy of PAC Minutes regarding this change (accredited institutions only)
N/A
Copy of approval letter from other regulatory body
N/A
Course Outlines for new courses
N/A
Distance Education Information
N/A
Work Experience Policy
N/A
Work Experience Agreement & List of Work Placement Sites
N/A
Work Experience Training Plan
N/A
Work Experience Evaluation Tool
N/A
PCTIA OFFICE USE ONLY
Item
Date and Initial
Fee attached
/
All sections of the form are complete
/
All required attachments included
/
Program Change
Approved
Not Approved
PCTIA Staff Comments:
PCTIA Staff Signature
Date
Revised NOC/CIP Codes:
/
Database Entry Complete
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