General Information
Spring 2016
January 25 - May 17
A.
B.
GENERAL INSTRUCTIONS
1.
Please use the Course Term File Form (CTF) Attachments. Attachment A
has been updated to an Excel spreadsheet
2.
Submit separate class offerings by subject area, EDUC, ELED, ANTH,
SOCI or TSEM. Your department’s offerings should be submitted together
as one Attachment A spreadsheet. Departments that use their own inhouse form should update to mirror our Attachment A.
3.
After sign-off, email your completed CTFs to us by 3:00pm on Tuesday,
September 15 at rooms@towson.edu; cc your chair and dean. Proofing is
tentatively set for October 1 & 2. After this date, if you have not scheduled
classes into a room where your department has priority, the room will be
used for classes without a room pre-assignment.
4.
TLN/Off-campus classes: Course Term File information for off-campus
classes should be sent to Bev German, Towson Learning Network,
bgerman@towson.edu. Off-Campus Sites are designated by specific section
numbers. CTFs for domestic off-campus classes are completed in the TLN
office after consultation with the chair or program director.
5.
To the bottom right of Attachment A is a box to indicate if the class is NOT to
be published. Check the box on the CTF if the class is NOT to be published. If
you indicate “DO NOT PUBLISH,” nothing about this class will appear online;
students will not find or be able to register for the class in Class Search unless
the 4-digit Class Number is given to them. The Registrar’s Office does not
provide Class Numbers for non-published classes. Students will be referred to
the Academic Department.
ATTACHMENTS
Attachment A: Course Term File Form
This form should include all class offerings for your department including your
TSEM classes.
Attachment B: Special Topic or Workshop
This form provides space for course description and any other comments you
wish printed in class detail. These special topic or workshop classes should also
be included on Attachment A. PeopleSoft allows only 30 characters and spaces
for topic titles. Please consider this space allotment when determining how titles
should appear on the Class Schedule. Classes should conform to session dates, but
Rev: 6/2014
1
this sheet is designed for you to indicate schedule dates if different from session
dates. Where needed, add Topic ID#.
Attachment C: Free Format Notes
Below [#16] are numeric codes for standard notes. If extra information is needed,
then you can also add a free format text note. List all class offerings with free
format notes not only on this form but also on Attachment A.
Attachment D: Classes That Meet Together
After completing the CTFs, indicate on Attachment D which classes meet
together in the same room at the same time. This assures no room conflicts.
Examples are: undergraduate/graduate courses or courses that are cross-listed.
Attachment E: Section Numbers
Attachment F: Course Schedule Matrix
This shows our matrix of regularly scheduled course offerings as well as peak and
non-peak time slots. Verify that 20% of undergraduate course offerings are during
non-peak periods with start time before 9:00am and between 3:00-6:00pm as
well as MWF at 12:00pm and MWF at 1:00pm. If you offer a class not adhering
to the Course Schedule Matrix, please include a justification why it is off-matrix.
Attachment G: TSEM
Indicate department and title for your Towson Seminars.
C. GUIDELINES FOR COMPLETING THE COURSE TERM FILE FORM
If you would like a copy of the Class Schedule Building Guide as a refresher, contact
Suzanne Hill, sahill@towson.edu.
1.
Subject Area: Identify the Subject Area using 3 or 4 letter code (for example
ACCT, ART, EDUC).
2.
Catalog Number: Use the current University Catalog as a guide (the undergraduate
catalog now available online at http://catalog.towson.edu/). If unsure of Curriculum
Committee approval, contact Suzanne Hill at sahill@towson.edu. A course that has
not been approved cannot be scheduled. However, it can be submitted as a hold
section.
3.
Variable to Fixed Units:
For variable-unit classes that you wish to set at a fixed number of units, specify
the number of fixed units on Attachment A in the column “Variable to Fixed
Units.”
PLEASE NOTE: Leave column blank unless you are fixing the variable number
of units.
4.
Course Classifications:
“Hybrid” is replaced by two partially-online categories known as “less than 50%
online” and “50% or more online.”
Rev: 6/2014
2
Online classes are now identified as: “All class activities occur online, with little
exception. Typically no in person classroom meetings are scheduled beyond a
course orientation, wrap-up, or testing session. Typical amount of instruction
time delivered online is between 90-100%.”
5.
Instruction Mode: We are using these Instruction Modes: IP for In Person, LT for
Less than 50% Online, MT for 50% or More Online, and WB for Online. The
Instruction Mode is on the Basic Data page [for departments that input their own
schedules].
6.
Section Numbers: See Attachment E for clarification.
001 – 059
Day Courses (Fall/Spring/Mini)
101 – 150
Evening Courses (Fall/Spring/Mini) (start time 4:00pm or later)
171 – 174
Directed Independent Study Courses
175 – 179
Saturday Courses (Fall/Spring)
180 – 199
301 – 309
325 – 399
Combined Sections
Workshops, Short Courses
Travel Study/Study Abroad
400 – 449
450 – 499
900 – 920
Less than 50% Online Sections
50% or More Online Sections
Online Sections
7.
Building: Building abbreviations to be used are as follows:
AD – Administration Bldg
CA – Center for the Arts
ES – Enrollment Services
HH – Hawkins Hall
LA – Liberal Arts
LI – Linthicum Hall
LH – Lecture Hall
MC – Media Center
ONLINE – Online classes
OFF – Off Campus
PY – Psychology
SM – Smith Hall
ST – Stephens Hall
TC – Towson Center
UU – University Union
VB – Van Bokkelen
YR – 7800 York Road
8.
Rooms: Use a four-digit numeric figure (e.g., Room 201 = 0201).
ASSIGN ONLY ROOMS FOR WHICH YOUR DEPARTMENT HAS PRIORTY.
If you wish the Registrar’s Office to assign the room, leave the room field blank.
Schedule as many of your department’s classes as possible using your rooms.
9.
Days:
Rev: 6/2014
M = Monday
T = Tuesday
W = Wednesday
3
R = Thursday
F = Friday
S = Saturday
U = Sunday
Each day a course meets must be specified. This includes any special meetings
and labs; otherwise there is no guarantee the room is scheduled.
10.
Meeting Start and Meeting End Times: Note the start time and end time
followed by either a.m. or p.m. Three-unit courses must meet for a minimum of
37.5 hours (2250 minutes), two-unit courses should meet for 25 hours (1500
minutes), and one-unit courses must meet for 12.5 hours (750 minutes) including
final exam.
11.
Instructor: Please provide formal first and last name of the instructor as it appears in
PeopleSoft, or leave blank for “Staff” designation. Primary instructor role is for the
instructor who is teaching the class and will be evaluated by the students. If the
course is being team taught (with 2 or more faculty members), all will be listed as
Primary with access of POST and Print checked. Any other instructor associated with
this class will have the Secondary role. The only available Instructor Roles are
Primary or Secondary.
12.
TU ID#: List instructor’s TU ID# (if available), or leave blank if “Staff” designation
is used.
Every employee is assigned a TU ID#. Our office prefers TU ID#. If the instructor
has never taught at the university, a contract must be forwarded to Human Resources
to ensure the instructor is added to PeopleSoft. Our office will only connect new
instructors to their courses after Human Resources has completed its process. For
new instructors, provide their formal first and last name and TU ID#. Departments
are responsible to add their returning instructors.
13.
Requested Room Capacity: Provide the maximum enrollment you will allow in
the class. The bookstore also uses this number to plan their book orders.
14.
Enrollment Capacity: Provide the enrollment limit you are currently allowing to
register.
15.
Wait List: If your department would like to use the Wait List, please indicate the
number of students (no more than 6) you want on the Wait List.
16.
Notes: A class may contain as many standard or free format notes as needed.
If using standard notes, place the corresponding number code in block one, two,
or three on Attachment A.
Free Format Notes: Departments can inform students of additional information
pertaining to a class using free format notes. If using free format notes, use
Attachment C (Registration and Scheduling Supplement – Free Format Notes).
Standard Notes: Standard notes available are as follows:
Note Nbr
Description
0009 Additional Fee Required
0030 Additional Material Fee
Rev: 6/2014
4
0020
0010
0004
0036
0001
0025
0002
0012
0019
0034
0005
0011
0038
0008
0035
0031
2050
2051
0017
0037
0039
0006
0026
0027
0028
Alternate Saturdays
Audition Required
Consent Required to Add
Dept. Invitation
Developmental Course
ESOL
Early Start:
Generic Off Campus
Honors College Only
Instructor Consent
Juniors/Seniors only
Lab time required
MAT
Majors Only
Mode: IVC
Mode: Online
Mode: 50% or More Online
Mode: Less than 50% Online
NSE Course
Prerequisites Enforced
SCED Permit
Seniors only
Special Permit ECED
Special Permit ELED
Special Permit OCTH
It is important to use Class Notes to identify Online and partially Online Classes:
Online – online class. No face-to-face meetings. All instruction is delivered
electronically with little exception. Courses are designated first by a Campus (ONLNE)
and then by Location (TOWSON_U). Use standard note #31.
50% or More Online – Face-to-face classroom meetings are reduced by at least 50%
and replaced with online activities. The Campus designation is MAIN, the Location is
PARTONLINE, and the Instruction Mode is MT. Facility/Room will be scheduled. Use
new standard note #2050.
Less than 50% Online – Face-to-face classroom meetings are reduced 10-49% and
replaced with online activities. The Campus designation is MAIN, the Location is
PARTONLINE, and the Instruction Mode is LT. Facility/Room will be scheduled. Use
new standard note #2051.
Please remember: There are separate class notes for IVC and for Service Learning –
IVC (Interactive Video Conferencing) – A class that receives instruction via a
remote feed from studio. An IVC class is identified as one where the students are
looking at a TV screen or computer monitor to receive class material. For example, if
material is broadcast from Linthicum to Hagerstown, the Hagerstown section is the
IVC section that should get the Class Note #35. If a class is 50% or more IVC, then it
gets the Class Note #35. If it’s a 50/50 split, both sections would get the IVC note; for
example, if on Tuesdays the broadcast goes from Linthicum to Hagerstown and on
Thursdays the broadcast goes from Hagerstown to Linthicum, then both sections are
labeled “IVC.” We need departments to identify IVC sections with your best
estimate. Identify IVC sections with note #35 on Attachment A.
Rev: 6/2014
5
Service Learning -- The Office of Civic Engagement developed a new class note
#24 for service-learning courses. This note must be used by faculty members and
schedulers to designate sections as “service-learning” in the class schedule. The class
note reads:
“Class requires 10-30 hours of service outside of scheduled class periods. Service
may be on or off campus. Contact instructor for additional information.”
The use of this class note will enable students to search for service-learning classes,
inform students of course service requirements when searching and registering for
classes, and allow the university to track the number of service-learning sections
offered each semester. If you are not sure if your class should be designated as a
service-learning class, review the “Service-Learning Course Criteria” at the link
named “Information for Faculty” at
www.towson.edu/studentaffairs/civicengagement/servicelearning or contact the
Office of Civic Engagement at 410-704-2806. Identify Service Learning classes with
note #24 on Attachment A.
17.
Department Consent: Department Consent blocks open enrollment to students.
There are two types of Department Consent. Use standard note 4 then inform us
which type:
1. Student Specific: Indicate Student Specific with “Y” in this column on
Attachment A. The advantage of this method is to target and enable a group of
students to register without issuing permission numbers to each student. If you want
to use Student Specific to simply override limits or prerequisites [without imposing
Dept Consent on the entire class], you do not need to indicate with “Y” on CTF. By
default all courses are automatically set as Student Specific unless a Department
specifies it is using Permission Numbers. See or request the Permissions Guide for
detailed information.
If you would like a copy of the Class Permissions Procedures Guide as a refresher,
contact Suzanne Hill at sahill@towson.edu.
2. Permission Numbers: Individual classes can be set up as Department Consent
using Permission Numbers. Indicate Department Consent by Permission Numbers
with “Y” in this column on Attachment A.
Please note: Both types of Department Consent can override prerequisites,
enrollment limits, and wait lists.
18.
Prerequisite Enforcement: You can also block enrollment through automated
Prerequisite Enforcement. If prerequisites have been set for all sections of a course,
do not indicate Department Consent on Attachment A. Assign standard note 37 to
designate where the system will automatically enforce the requirements you have
specified (for example, course prerequisites, major/minor, class standing). For more
information on automated Prerequisite Enforcement please contact Ann Crostic at
acrostic@towson.edu .
Spring registration begins on November 9.
Rev: 6/2014
6