GOUVERNEMENT
GOVERNMENT
DE LA REPUBLIQUE
OF THE REPUBLIC
DE VANUATU
OF VANUATU
MINISTERE DE L’EDUCATION ET
DE LA FORMATION
MINISTRY OF EDUCATION
AND TRAINING
EDUCATION CLUSTER MEETING NO. 3
Date: 25th March 2015
Venue: Director Roy Obed’s Office
Time: 9:06 AM to 10:31 AM
Chairperson: Virana Lini
Minute taker: Shirley Joe
Attendance:
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Virana Lini- Education in Emergency Officer
Christina Garae- Unicef Rep
Nikki – Unicef Rep
Nora- Save the Children Rep
Jinny- NZ High com rep
Libby- VESP Managing Contractor
Live and Learn
Wendy- ECCE
Henry Vira- Save the Children
Christelle Thiefry- Australian High com rep
Agenda:
1.
2.
3.
4.
Review and finalize the education in depth assessment form
Deployment of assessment team
Evacuation center updates
Each cluster members provide update information on activities done in
response preparedness for the education sector
5. Update on MOET operations and data collection.
Agenda
Discussion/conclusion
1. Actions
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Agreed by
the controllers
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Action
Virana presented a list of activities
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MOET had developed for action.
(Attachment: Actions agreed by the
Controllers). Cluster was asked for
comments and inputs on the actions to
be carried out.
Suggestion to include as an action to
be carried out:
o Is setting up of Temporary
Learning Centers (TLC) in severely
damaged schools. And also the
provision of Tents for schools that
have been completely damaged
and tarpaulins for schools that
are partially damaged.
o Distribution of supplies (food,
tents, water etc.) to school.
Cluster identified the activity of
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submitting list of schools in need of
tarpaulins and tents as a priority action
to be carried out by the Ministry of
Education as some agencies are ready
to donate and also navy vessels with
coordinated teams are moving to the
islands and supplies may be transported
with these teams.
Issue: UNICEF, Save the children and
Review of the document to
include suggestions and
delegation of activities/tasks
to MOET officers.
MOET to submit data for
need for Tarpaulin and Tent
kits to Education Cluster,
Unicef and Save the
Children.
Responsible
person
Virana and
Education
Controllers
Timeframe
Liku/Virana
25th March
8:30pm
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world vision agencies are ready to
donate and with supplies to transport to
schools however data is not provided
as to where and what schools are in
need of what supplies.
Need consolidating of data to give the
overall picture of damage schools since
last week was given for collection of
data.
Cluster identified having the report on
the structural assessment of schools is a
priority in order for agencies to be able
to assist.
Concern over the different agencies
and departments visiting schools and
gathering information and no central
unit or team to consolidate the
information gathered by the different
agencies/departments.
Proposal for Roy Ben as the MOET
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officer coordinating donor projects to
coordinate the different wanting to
donate and transport supplies to
schools to ensure that all schools are
catered for and that there are no
duplication of activities happening in
the provinces by the different
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agencies/NGO’s/donors.
Niki introduced Henry Vira who will be
Roy Ben to be informed of
cluster decision to have him
involved in coordinating the
donor/NGO’s/agencies
donations to the different
affected schools and
provinces.
Set up a meeting with Roy
Ben and Henry Vira who will
be working to consolidate
Virana Lini
25th March
Virana Lini
25th March
Review and
finalized the
education indepth
assessment form
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working with the Education Cluster
especially in consolidating information
collected from the different
agencies/NGOs/donors.
Virana and Save the Children to work
on finalizing the in-depth Education
assessment forms.
Cluster has stressed the importance of
getting the asset or structural
assessment report on schools damaged
in order for Save the Children, Unicef to
be able to plan and calculate and
send the supplies needed to be sent to
the affected schools
Proposal to limit the questions in the
assessment form as the it is quiet long.
The form to be developed will focus on
the non-physical aspect of education
and child protection issues,
psychological issue etc. as the forms
developed do not capture these in
detail or at all.
The form to consider including the
pressure put on students when
changing schools or with alternative
changes in their timetabling and
teachers change of schools and the
pressure some teachers may face with
more students transferring in from these
information collected from
the different agencies.
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Work on finalizing the indepth Education assessment
forms.
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Forward a copy of the
school structural assessment
forms used to assess school
buildings to Norah (Save the
children)
Virana and
Norah (Save
the
Children)
Libby
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other affected schools.
Form to include assessment on school
facilities after evacuees have been
housed in the school. Especially, if any
damage is done.
MOET has put together a team of
school support staff. This is coordinated
by School Base Management Unit
(SBM) and involves the School
Improvement officers (SIO), Zone
Curriculum Advisors (ZCA, Provincial
trainers and curriculum officers to
support head teachers and school
communities to open and commence
school. This team will focus on plan of
reestablishing the school, safety of
school children etc. The team will be
going to all affected areas.
Cluster stressed the importance of
involving the Malvatumauri council of
chiefs in the Rehabilitation, distribution
of supplies to schools as they have a lot
of say in the communities. Whether in
the cluster in contacting the schools
and communities.
Jennifer James working with Barbara?
and VASNOC on the Psychological
impact Recovery plan.
3 W forms to be filled in and submitted
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Libby to organize a meeting
with Norah and the school
support team in order for
Save the children and Unicef
to have a clear picture of
what it is they will be doing in
the provinces with the school
heads and ensure no
duplication of the activity is
done and where they can fill
in the gaps if necessary.
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Evacuation
center updates
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Each cluster
member
provides update
information on
activities done in
response
preparedness for
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every Monday, Wednesday and Friday
and send it to the NDMO and VHG.
Unicef based on their resources will not
be able to fully support secondary
however will be able to support primary
and ECCE. Save the children however
are looking at areas affected and thus
will address all education primary,
secondary and ECCE in the areas they
are working on.
2 schools have yet evacuees are St.
Joseph and fresh wota school.
Concern made that some school
facilities have been damaged by
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evacuee’s and need experts to go and
ensure that things that need to get
fixed get fixed and are safe for students
to return back to school.
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Follow up with NDMO’s on evacuee’s to
move out of school as soon as possible.
Three W forms to be submitted by 3:30
today.
Achievement: Today, Tongoa School
setting up the first tent that was sent
over to the school for its TLC.
Include Rural training centers in the
assessment forms.
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Directors to raise the
concern of evacuee’s
stealing and damaging
school facilities to IOM?
Form to include assessment
on school facilities after
evacuees have been
housed in the school.
Education
Directors
Virana&
Norah
Include Rural training centers
in the assessment forms.
Virana &
Virana and Norah to work on Norah
the detail assessment forms
and liaise with Liku to see
what has already been
collected from what areas
the education
sector.
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Virana and Norah to work on the detail
assessment forms and liaise with Liku to
see what has already been collected
from what areas and what is yet to be
collected.
Niki to work on the draft cluster plan
and will circulate it and hand it over to
Virana for finalizing of the cluster plan.
Live and Learn update
MOET to also fill in the 3 W’s.
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and what is yet to be
collected.
Work on the draft cluster
plan and will circulate it and
hand it over to Virana to
finalize the plan.
Niki (UNICEF) 25th March
Virana Lini
Shirley Joe
Chairperson
Minute Taker
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