MT. SAN JACINTO COMMUNITY COLLEGE DISTRICT
BUDGET DEVELOPMENT FISCAL 2014-2015
ADMINISTRATOR USE:
Resource Allocation Proposal
Originator:
Kara McGee
Program or Department Name:
Business Services – Risk Management
Area Dean:
Area Vice President:
Wade Ellis
___________________
Campus:
SJC
Becky Elam
Account Code:
Total Amount Requested:
$40,000
One Time Funding ____
On Going Funding__X_
Safety ___X__
Personnel____
What are you requesting? Why is the request being made? Where was the need identified?
Instructions: Explain what you are requesting (equipment, software, conference attendance, budget augmentation, faculty training, etc),
why the request is timely and important and where the need was identified (analysis of assessment data, necessary equipment has failed,
department meeting discussion, etc.)
The area of Risk Management contains a broad scope of different activities that are related to efforts involving Compliance, Emergency
Preparedness and having a general related commitment to campus safety. These efforts are not only beneficial toward the promotion of a
safe environment for campus employees and students but will also be recognized through the Accreditation process. In order to have better
defined and well established processes for compliance and safety, we are requesting money that will be used for regularly scheduled
compliance efforts such as AQMD reporting and training for well developed drills for the entire campus population.
When investing in Risk management, the District is investing directly into assisting with Risk Identification where we identify and
determine the prioritization of compliance and safety risks while incorporating the development of plans to manage high risks. These funds
will assist with awareness efforts to promote a general understanding of risk issues and compliance training through safety drills. While
much of what is risk related is preventative there is a related compliance component to this request where we are involved with required
reporting to different agencies. For example, the District is required to provide data to a third party vendor who then prepares
documentation to provide South Coast Air Quality Management with information related to those who commute between the hours of 6:00
AM and 10:00 PM. If approved for this RAP, it would pay for compliance reporting such as this. Training and drills are another area
where these monies will be applied to. Through training and drills we will all become more prepared to respond in the event of a natural
disaster or other imminent threat posed to our District. Investing in the area of Risk will help to keep the financial and human assets of the
District protected, safe, prepared and compliant.
Section I
Explain how your request is supported by your Program Review (2011) or Annual Program Assessment (2012-13, 2013-14):
Instructions: To receive points (6) for this section, you must connect this RAP to your 2011 program review or 2012-13 or 2013-14
annual program assessment. If applicable, cut and paste from your program review or annual program assessment. Cite the
document (either program review or annual program assessment, and the year if the language utilized is from an annual program
assessment) and the page number. NOTE: From this point on, no partial credit will be awarded for your responses so make all
ties to this RAP from your program review documents, learning outcomes and institutional plans, priorities and goals as clear and
strong as possible!
As stated in our Resource Allocation Prioritization, section VI, within our Annual Program Assessment (written in support of our
Administrative unit outcomes) requests increased funding for this area to develop a safety minded campus culture and fund campus
safety improvements along with assisting in the payment for compliance related vendors and required reporting. These efforts
support our program review, indicated in Part 4.2 (Area needs assessment) of developing a Risk Management Department to focus on
mitigating risks and assisting with all efforts of compliance within the District.
1
Section I
Describe how your request is supported by your Unit Plan (provide link to 2013-14 Unit Plan)
Instructions: To receive points (5) for this section, you must join this RAP to the current unit plan created by your dean. If
applicable, cut and paste from the unit plan, citing the page number.
Business Services utilizes the Program Review Assessment as our Unit Plan. Please see above references.
Explain how your request is supported by your CLO/PL0/AUO/SLO:
Instructions: To receive points (9) for this section, you must tie this RAP to your current learning outcomes. List the learning
outcomes that link to this RAP and explain how these learning outcomes support this RAP.
In support of students, Business Services will increase training for staff.
Section I
Describe how your request is aligned with one or more of the following Institutional Priorities: (link to strategic plan)
Student Success
Instructions: To receive points (10) for this section, you must join this RAP to an increase in student success. How would funding
this RAP improve student learning? Describe specifically how students would benefit.
Section II
Safety training for all individuals on campus will support student success in the event of a major catastrophe or threat to the overall
safety and well being. Supporting compliance efforts and having a third party complete complex reporting for items such as the South
Coast Air Quality Management System will assist us in maintaining a fiscally sound position so we can avoid and prevent
unnecessary fines and report accurate data. A compliance and training calendar would be completed and presented for all to access to
enhance transparency and ensure communication. When training for different safety related events we plan to include all groups on
campus and identifying the particular needs of said groups, for example training would have to be completed during College Hour so
Faculty and students could attend. While training for safety awareness and preparedness we are supporting our institutional pride and
defining our organizational culture. Lastly, developing community partnerships with local vendors to provide supplies and services
will be a requirement for the safety training and drills to be a success.
Fiscally Sound Position:
Instructions: To receive points (8 for this section, you must connect this RAP to a more fiscally sound position for the district..
For example, how would funding this RAP increase district revenues or decrease district expenditures?
Safety training for all individuals on campus will support student success in the event of a major catastrophe or threat to the overall
safety and well being. Supporting compliance efforts and having a third party complete complex reporting for items such as the South
Coast Air Quality Management System will assist us in maintaining a fiscally sound position so we can avoid and prevent
unnecessary fines and report accurate data.
Systematic Planning and Assessment:
Instructions: To receive points (2) for this section, you must fasten this RAP to an enhancement in the district's institutional
effectiveness effort. For example, how would funding this RAP improve assessment, the program review process or the use of data
for decision-making and/or institutional improvements?
A compliance and training calendar would be completed and presented for all to access to enhance transparency and ensure
communication. When training for different safety related events we plan to include all groups on campus and identifying the
particular needs of said groups, for example training would have to be completed during College Hour so Faculty and students could
attend.
Institutional Pride and Organizational Culture:
Instructions: To receive points (3) for this section, you must join this RAP to an increase in institutional pride or improvement of
our district's organizational culture. For example, how would funding this RAP increase student and/or staff investment and
pride in the institution?
While training for safety awareness and preparedness we are supporting our institutional pride and defining our organizational culture.
Section II
Community Partnerships and Service
Instructions: To receive points (2) for this section, you must connect this RAP to an improvement in community partnerships
and/or service. For example, how would funding this RAP make our local communities view our district in a more favorable
light?
Lastly, developing community partnerships with local vendors to provide supplies and services will be a requirement for the safety
training and drills to be a success.
Describe how your request will support one or more of the 12 Institutional Goals in the Strategic Plan (link to Strategic Plan)
Instructions: Return to the strategic plan and study the 12 institutional goals. Connect this RAP to as many of these goals as
possible. To ensure the points (10) for this box are awarded, list those goals that link to this RAP. Fully explain how these goals
tie to this RAP.
Allowing funds for the support of training and compliance will allow students to focus on their studies instead of funneling worry of
whether or not they are studying at a safe institution. They will know their instructors and the staff on campus has been prepared
through trainings to help keep them safe from an earthquake to an active shooter experience. Additionally, this funding will provide
consistent training and response for all on campus providing a uniformed response to an emergency. Funding for compliance issues
will not only promote a fiscally sound position through avoiding unnecessary fines but also support both Institutional Pride and
support our Organizational Culture to keep the appearances and aesthetics of campuses not only functional but inspirational.
Section III
Explain how your project goals are supported by any of the following plans (2009-16 Educational Master Plan (2 points), Distance
Education Plan (1 point), Technology Plan(1 point) and/or the Facilities Master Plan (1 point)):
Instructions: Review the plans above. Join this RAP to each applicable plan. To ensure the points for this section are maximized,
list the plans that tie to this RAP and explain fully how each links to this RAP. Cut and paste plan verbiage where appropriate.
Cite page numbers for each plan that is referenced.
Section III
Compliance efforts can be related to the Expansion and Renovation of Existing Facilities as indicated in the Educational Plan and
priorities section, sub section “C” as often times through Compliance analysis, we find that inspections will require the District to
update aspects of our physical structure to make it safer for both employees and students.
Describe your goal(s) for this proposal? How will this improve student learning or enhance institutional services?
http://www.msjc.edu/CollegeInformation/Administration/Committees/CollegeCouncil/Documents/Committee Training/Shared
Governance Committee Training.pptx
Instructions: Follow the link above to review the structure of a "goal" and then share all goals for the project contained in this
RAP. To ensure the points (10) for this section are earned, explain fully how each project goal connects to this RAP.
Section III
Having additional monies provided for Training and Compliance efforts will afford students the peace of mind to focus on their
studies versus their safety while enhancing the institutional services already provided through avoiding unnecessary fines and promote
a clearer and better defined Risk management department that can offer more services affecting students and employees in a positive
way.
Section IV
What are the measureable outcomes for this RAP that will assess progress toward meeting your goal(s) (5 points)? Explain how your
outcomes are tied to your CLO/PLO/AUO/SLO (10 points) (link to learning outcome resources and reference materials, as created
and compiled by... yes, you guessed it... our own assessment coordinator extraordinaire, Brandon Moore!!! C'mon, put your hands
together, PEOPLE!!)
Instructions: Follow the link above to review the structure of a "measurable outcome" and then create measurable outcomes for
this RAP. To ensure the points earned for this section are maximized, explain fully 1.) how each outcome will assess the
effectiveness of the (funded) RAP over its project's lifetime and 2.) join these RAP measurable outcomes to all applicable course,
program, administrative or other student learning outcomes.
Measureable outcomes will include avoidance of fines, providing accurate data for required compliance reports and documented
training communication tools as well as surveys on how participants felt about the topic and speaker as well as obtaining feedback on
what safety related issues are most pressing for students, faculty and staff.
What are the steps that you will take or need to be taken to implement this proposal? Demonstrate the folllowing :
• (a) Who is in charge of implementing the project (3 points)?
• (b) What are the projected start and end dates (3 points)?
• (c) What other departments will need to assist with the acquisition/ implementation of the project (3 points)?
• (d) When will the outcomes be measured (3 points)?
• (e) How will you measure the desired outcomes (3 points)?
Section V
Instructions: O.K., you're almost done, so don't lose points now! To ensure all points (15 possible) are awarded, list who is in
charge of implementing this RAP project, the start and end dates, all departments involved, when the RAP project measurable
outcomes will be measured and how you will measure them. Once you've done this....Congratulations!!! You're DONE!!
The development of a compliance and training matrix would be prepared by the Risk Management Coordinator and then approved by
Executive Cabinet for the 2014-2015 school year and would require the participation of all campus departments including staff and
faculty. The outcomes will be measured by tracking data through automated training systems currently available through Keenan and
Associates as they allow us to upload specialized District training, these outcomes will be measured one year from when the process
starts.
Projected Expense Profile
New Personnel Request--This does not include Full Time Academic Faculty Positions.
For personnel requests please attach the job description, job classification and label "Exhibit I."
Position Title:______________________________________
1XXX
Academic Salaries (Certificated)
3XXX
Benefits
Estimated Cost
Position Title:______________________________________
1XXX
Academic Salaries (Certificated)
3XXX
Benefits
Estimated Cost
Position Title:__________________________________________________
2XXX
Classified/Non Academic Salaries
3XXX
Benefits
10, 11 or 12 Months
Hours per Week_____
Position Title:____________________________________________________
2XXX
Classified/Non Academic Salaries
3XXX
Benefits
10, 11 or 12 Months
Hours per Week_____
Sub Total:
Non Personnel Requests:
Object
Code
Title
Amount
Requested
4XXX
Supplies and Materials
5XXX
Services
6XXX
New Equipment or Building/Site Improvements
Sub Total:
Total Budget Proposal:
Secondary Effects (if this proposal is approved)
For Personnel Requests:
What additional space, if any, is needed to accommodate this position? If so, where is the proposed location?
For Equipment and Technology Request
Will additional space be needed to accommodate requested equipment? If so where is the proposed location?
-
Will requested equipment require maintenance agreements and or support personnel? If so what are the projected costs?
Please list future year anticipated needs and estimated financial needs. NOTE: This section refers to any anticipated funding not
addressed by this RAP, but required in the future. This will not be automatically funded. A new RAP must be completed in future
years.
Fiscal Year
Dean Approval
Anticipated Need
Date
Estimated Amount
Vice President Approval
Date