Technology Department Goal
Progress Report
Years 2012-2013
GOAL #1: Assess and implement the required IT Infrastructure improvements to support a voice over Internet Protocol
(VoIP) telephone system, 50-100 users of virtual desktop interface (VDI) clients, video streaming to the classroom and
technology support for known PARCC assessment requirements. Also to redundantly implement storage area networks
(SANs) and a VMWare VMview virtual desktop interface (VDI) 2 server cluster into the network infrastructure. Upgrade the
existing wireless network technology to a newer generation of cloud based controllers and access points.
Objectives:
1. Perform an IT technology infrastructure audit with a selected external vendor
2. Based upon the results of the audit, use the request for proposal process for selecting a vendor to implement the recommended
technology infrastructure changes.
4. Establish data replication between the two TST BOCES SANs and test to confirm that the data is replicated between the two
SANs.
5. Establish a VMware VMview (VDI) 2 server cluster and test for high availability fail over between servers.
6. Pilot and then upgrade the existing Meru wireless technology to the cloud based Meraki wireless technology.
Activities
IT Technology Infrastructure
Improvements
Resources
Evidence of Attainment
Time Frame
Results
1. Select vendor for
infrastructure
assessment
Technology director,
technology department,
business manager and IT
vendors
Infrastructure requirements
September
submitted to 3 vendors. Three
2012
proposals received and reviewed.
One selected for BOE approval
September
2012 TST
BOCES BOE
approval of
Annese to
perform
assessment
2. Performance of
assessment
Technology director,
technology department,
Annese
Annese provides testing results
of fiber optics/cables, provides
recommendations and bill of
materials for infrastructure
changes to meet TST BOCES
infrastructure requirements
document.
11-5-12 Cable
and fiber
optics testing
in process
Fall 2012
3. IT Infrastructure
Technology director,
Implementation Request technology department,
for Proposal.
business manager and
business office
4. IT Infrastructure
Technology director,
Implementation Bid
business office, TST
Opening and Award
BOCES BOE
5. IT Infrastructure
Implementation
Technology director,
technology department,
facilities department,
administrative leadership
team, selected vendor
Implement Redundant
Storage Area Network
(SAN)
1. Install second SAN
Technology department
2. Optimize 2 SANs
Technology department
3. SAN Data Replication
Implement Redundant
Virtual Desktop
Environment (VDI)
Server Cluster
1. Provide technology
staff training on
VMWare VMView
server installation and
application usage
Technology department –
Mike Belonsoff
Request for IT Infrastructure
Implementation proposal is sent
to prospective vendors and
advertised as required
Bids are opened, results
summarized and a vendor is
recommended to the BOE for
approval. Bid awarded to
approved vendor
Vendor installs and tests IT
infrastructure per TST BOCES
proposal requirements
Fall 2012
SAN is attached to the local area
network (LAN) and in use
Analyze current volumes on the
2 SANs and re-allocate storage
space efficiently
Set up SANs to replicate critical
volumes to each other to provide
an on-line (manually) activated
fail over in the event a single
SAN fails.
Summer 2012
Mike Belonsoff will attend a 4
day VMView (VDI) training
class
Summer 2012
Early Winter
2013
Spring/Summ
er 2013
Installed July
2012
Fall 2012
Winter 2013
Class
completed
July 2012
2. Purchase equipment and Technology department,
software licenses
business office
required
Two Dell servers purchased as
well as VMWare VMView (VDI
software) upgrades to support up
to 20 concurrent VDI users
Summer 2012
3. Establish new VDI
Pools
Technology department
Establish VDI pools that are
shared across the VDI server
cluster
Fall 2012
4. Pilot new VDI Pools
and new server cluster
Technology
Selected campus departments
department/administrative will pilot VDI pools. Test for
leadership team
high availability fall over
Winter/Spring
2013
Technology Department
Summer 2012
Upgrade Wireless
Network Technology
1. Pilot Meraki Wireless
Technlogy
2. Purchase and Install
Replacement Meraki
Wireless Access Points
Technology, CTE, and
Exceptional Education
Departments
Meraki wireless access points
will replace the existing access
points in Building A. The cloud
based Meraki wireless network
controller will be tested as well.
24 new Meraki wireless access
points will be purchased to
replace the balance of the old
existing access points
Fall/Winter
2012
Last
component
(2nd server)
received
August 2012
11-5-12
Prototyping
VDI pools in
progress
Installed July
2012, tested
successfully
over the
Summer
11-2-2012
Meraki
wireless
access point
purchase
order in
progress
Print Shop Goals
Progress Report
Years 2012-2013
GOAL #2 – Print Shop Improvements
Objectives:
1. Broaden capabilities in computer aided publishing and “type setting” by reclassifying a printer to become a print operator and
provide the appropriate computer aided publishing training.
2. Component School district business manager presentation to explain print shop capabilities and costs
3. Provide printing and copying services for municipalities to increase print shop volume and reduce the cost to the participating
districts.
4. Purchase a software system for the print shop that provides electronic generation of orders, order shop travelers and billings.
Activities
Resources
Evidence of Attainment
Time Frame
Results
Human Resources,
Reclassification of a printer to a Senior Print Room
print room operator
Operator, Technology
Services Director,
Tompkins County Civil
Service
Approval received from Civil
Service and a printer position is
reclassified as a print room
operator
Fall 2012
September
17th, 2012
Provide computer aided
publishing training to the new
print room operator
Senior Print Room
Operator, Technology
Services Director, TC3
Biz or equivalent for
coursework
New print room operator
completes one or more computer
aided training courses
Fall 2012
Present print shop costs and
capabilities to the component
school business managers
Director of Technology
Services, Senior Print
Shop Operator
Presentation is made to the
business managers
Presentation Completed
scheduled for
the October
19th TST
BOCES
Business
Managers
Meeting
Printer
reclassified to
print room
operator
Scheduled for
11-27-2012
Determine the steps and
documentation required for
doing municipality printing and
copying, present to the TST
BOCES BOE and then begin
offering municipality services
DCMO BOCES Print
Shop, TST BOCES
Attorney – John Lynch,
TST BOCES BOE,
Senior Print Room
Operator, Technology
Services Director
Printing and copying services are
offered to surrounding
municipalities
Late Fall
2012
September
2012 - DCMO
BOCES
sample
documents
have been
submitted to
John Lynch
who has
approved them.
They have
been adapted
for TST
BOCES use.
Evaluate electronic print shop
tore Front/Shop traveler/billing
system (electronic print shop
software)
Kathy Crane/Rick Miller
Research electronic printing
software on the Internet, attend
conferences and have vendors
conduct product demonstrations
Late Fall
2012
Oct-Nov 2012
- Several
product
demonstrations
have been
conducted
Purchase and pilot electronic
print shop software
Print Shop/Kathy Crane,
Technology Dept/Rick
Miller
Electronic print shop software is
in operation, component school
districts invited to a training
seminar on use.
Winter 2013