Collection Manager
(Print and Published)
Job Title
Collection Manager (Print and Published)
Job Number
4010
Classification
Executive Level 1
Job Type
Ongoing, Full time
Salary
$89,922 - $98,639
Location
Acton, ACT
Program
Collections Program
About the Organisation
AIATSIS is Australia’s premier national institution for Aboriginal and Torres Strait
Islander studies. We house the world’s most important and extensive collection of
cultural and research material, and we promote Aboriginal and Torres Strait Islander
knowledge and culture through access to our collections and including publishing
through Aboriginal Studies Press. We engage in a broad research program,
covering areas of social and cultural wellbeing, country and governance, and
including the Native title Research Unit. AIATSIS works to enhance the lives of
Aboriginal and Torres Strait Islander peoples and to enable a better understanding of
Australia and its people by all Australians.
According to recent significance assessments the AIATSIS collection is the “most
extensive and best contextualised collection of Indigenous Australia in the world”.
As a major national keeping place for Indigenous knowledge, it is also key research
infrastructure and a source of information and knowledge about Aboriginal and
Torres Strait Islander peoples, cultures and histories for Australia and the world. The
Collections program encompasses all aspects of collection development,
management, preservation and access.
Position Details
The Collection Manager (Print and Published) is responsible for the team within the
Collections program which undertakes cataloguing, end processing and archiving
functions of all print and published materials such as unpublished manuscripts and
series of papers, rare books, and published materials such as books, CDs, DVDs
and serials. The team includes archivists, cataloguers and collection assistants who
work to national and international professional standards. An understanding of the
subject matter (Aboriginal and Torres Strait Islander Australia) plus knowledge of
systems and methods appropriate to ensuring discoverability of collection materials
is essential. The role also requires experience in staff management.
Also required is an understanding of the how the print and published collection and
appropriate means of access to it, may contribute to meeting the need of Aboriginal
and Torres Strait Islander people, and researchers.
Duty Statement
Under broad direction

Manage the effective and efficient operations of the Print and Published
Collection Management Team, including collection management activities
(cataloguing to professional standards of a wide variety of formats, end
processing, archiving), administration, resource management, staff
management, and provision of high level service to internal and external clients.

Contribute to the development and implementation of policies, strategies and
plans to make the print and published materials collection more discoverable.

Provide high level expert advice on professional, technical and administrative
matters in relation to AIATSIS unpublished print and published materials
collections in accordance with corporate, program and project goals, as well as
providing written reports, statistics, submissions and more complex
correspondence.

Contribute to the development of workflow efficiencies in relation to management
and preservation of unpublished print and manuscript items and published
materials including books, CDs, DVDs, kits, ephemera, maps and serials

Lead to create an innovative and engaged culture, facilitating learning and
performance, motivating and developing people, encouraging the exploration of
diverse views, particularly in times of change. Deliver constructive and objective
feedback in a manner that gains acceptance and take responsibility for resolving
conflict. Manage under performance effectively.

Work as part of the Collections program to achieve AIATSIS and Collections
goals, utilising skills in strategic forward planning, problem-solving, decisionmaking, analytical skills to resolve complex issues, and to design and manage
projects and for formulation and co-ordination of management related policies.
Lead program and project teams to successful outcomes.

Communicate with influence both orally and in writing, liaise and negotiate
effectively both internally and externally.

Be aware of, and work to the capability clusters outlined in the Australian Public
Service Commission Integrated Leadership System applicable to Executive
Level 1 employees.
Identified Position
Indigenous jobseekers are encouraged to apply for this vacancy. If the job is
'Identified', then part or all of the duties impact on Indigenous Australian people
and/or involve interaction with Indigenous Australian communities or their
representatives.
Position Description: Document1 | 1
Application Instructions
Fill in an application form – please limit your response to 250 words per criterion.
All applications and supporting documentation will need to be submitted to
recruitment@aiatsis.gov.au at the closing time listed below.
Selection Criteria
1. Demonstrated commitment to working with Aboriginal and Torres Strait Islander
peoples and the demonstrated ability to communicate sensitively and effectively
with Aboriginal and Torres Strait Islander peoples. This commitment will be
shown by their capacity to:
a. Understand Aboriginal and Torres Strait Islander peoples and cultures;
b. Identify issues affecting Aboriginal and Torres Strait Islander peoples
today; and
c. Communicate respectfully.
2. Demonstrated understanding of the role of a major specialist collection in meeting
the needs of Aboriginal and Torres Strait Islander people, and researchers and
the particular demands of such a collection including understanding of the
challenges posed by Indigenous Cultural and Intellectual Property Rights and the
concerns of Indigenous peoples when facilitating discoverability of material which
contains Indigenous cultural heritage.
3. Demonstrated ability to lead and manage a team in collection management
activities (accessioning, cataloguing to professional standards, archiving, end
processing and housing for conservation and preservation), including the ability
to develop and coordinate workflows and manage processes to achieve results.
4. Demonstrated ability to steer and influence change, and deal with uncertainty
while maintaining a positive and flexible outlook.
5. Demonstrated ability to understand the organisation’s objectives and develop and
implement operational activities aligning to these objectives.
6. Demonstrated ability to communicate with influence, including providing impartial
and forthright advice to senior staff with a sound basis.
Qualifications
Tertiary qualifications in information science, archival practice or library qualifications
are essential with postgraduate studies highly regarded.
Demonstrated experience in a cultural heritage collection, library or archive
necessary.
Position Description: Document1 | 2
Contact Officer
Valerie Perrett | ph: 02 6246 1185 | email: recruitment@aiatsis.gov.au
APPLICATIONS CLOSE 5:00PM AEST MONDAY 14 DECEMBER 2015
Position Description: Document1 | 3