| Ground Bookings Form – Regular / Seasonal Sports Use
Corporate Services
Please return this form to the Senior Community Development Officer (Recreation) at the City of
Nedlands
Please ensure ALL sections are completed
Organisation details
Name
Address
__________________________________________________________
__________________________________________________________
Primary contact
Title
Name
Role in organisation
Address
Email
Telephone
Mobile
Mr
Mrs
Miss
Ms
Dr
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
___________________
___________________
Secondary contact
Title
Name
Role in organisation
Address
Email
Telephone
Mobile
Mr
Mrs
Miss
Ms
Dr
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
___________________
___________________
How many junior and senior members did your Association / Club / Organisation have last
season (approximately)?
Total Juniors
__________________________________________________________
Total Seniors
__________________________________________________________
Approximately what percentage of your members resides within the City of Nedlands? ________
Please complete a new form per location (page 2 and 3 only) and/or please be specific, the City will
not be responsible for any errors caused due to lack of information
| Ground Bookings Form – Regular / Seasonal Sports Use
Corporate Services
VENUE (please tick appropriate boxes)








Charles Court Reserve (Foreshore 1, corner the Esplanade and Broadway, Nedlands)

Rugby Fields Only

Cricket Wicket (Synthetic)

Teeball Fields

Soccer Pitches Only
Melvista Oval (Melvista Avenue, Nedlands)

Centre Turf Wicket

Practice Wickets
 Synthetic
 Turf
College Park (Princess Road, Nedlands)

Oval Upper (eastern oval)

Centre Turf Wicket (East)

Centre Turf Wicket (West)

Practice Cricket Wickets
 Synthetic  Turf

Oval Lower (western oval)
DC Cruickshank Reserve (Beatrice Road, Dalkeith)

Centre Cricket Wicket (Synthetic)

Practice Cricket Wickets
Mt Claremont Oval (Graylands Reserve, Alfred Road, Mt Claremont)

Practice Cricket Wickets

Centre Cricket Wicket
Allen Park (Kirkwood Avenue, Swanbourne)

Upper Oval (western oval) (includes Centre Turf Cricket Wicket)

Practice Cricket Wickets
 Synthetic  Turf

Lower Oval (eastern oval) (includes Centre Synthetic Cricket Wicket)
Highview Park (Verdun Street, Nedlands)
Other:________________________________________________________________________________
BOOKING DETAILS
*If both junior and senior bookings are required for your club, please separate times.
Day
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Purpose (training,
fixture)
Level* (Junior or
Senior)
Time
From To
Start date
Finish date
| Ground Bookings Form – Regular / Seasonal Sports Use
Corporate Services
ADDITIONAL BOOKING DETAILS
1. Will there be any holiday break/s during your regular/seasonal booking?
No
Yes
Date from: _________________
Date to: __________________
2. Will you need to hire a City of Nedlands Hall/Pavilion at the reserve?
No
Yes – please complete a Hall Hire Application Form
3. How many playing fields will you require at the reserve? ________________
4. Does your club require additional mowing at the reserve throughout the season? (A
fee for this service will apply)
No
Yes – please indicate date/s: _____________________________________
5. Will anyone be consuming and/or selling alcohol at any of your bookings at the
reserve?
No
Yes – please complete the application to sell and/or consume alcohol
6. A Certificate of Currency for all relevant insurance policies (see the Conditions of Hire
for details of these) must accompany this application to enable bookings to be
confirmed (this may be in the form of a letter from your State Association confirming
coverage under a broad policy).
Are copies of relevant insurance policies enclosed?
No
Yes
LINE MARKING REQUIREMENTS AND INFORMATION
Will you require line markings at the reserve?
No
Yes – please indicate how many fields are required: _____________________
If yes, by what date will you need the lines marked? ______________________________
The City of Nedlands is responsible for the initial line marking of your sports fields each
season. An invoice for this service will be sent to the Club at the end of the season.
Clubs must give the City at least 2 weeks’ notice for all line marking requests. Requests are
to be made to the Senior Community Development Officer (Recreation).
The use of herbicides, creosote, oil or petroleum based products, or any other product that
may cause the turf to die IS STRICTLY PROHIBITED. The allowable line marking medium
shall be restricted to dedicated products manufactured for this purpose.
PLEASE SEE ATTACHED NOTICE FOR AFFIXING TO CLUB NOTICE BOARD OR
FORWARDING TO RELEVANT CLUB MEMBERS
| Ground Bookings Form – Regular / Seasonal Sports Use
Corporate Services
USE OF SPIKES OR PEGS ON THE CITY’S PARKS AND RESERVES
Where any activity takes place on a City Park or Reserve that requires the use of spikes or
pegs (eg. line marking, cricket wicket covers, anchoring soccer nets etc.), it is a requirement
that the spikes or pegs are made of plastic or a material of a similar composition. THE USE
OF METAL SPIKES OR PEGS IS STRICTLY PROHIBITED.
The City’s Parks Staff can provide Parks and Reserves presented and prepared to a much
higher level if all hirers can be relied upon not to use metal spikes and pegs.
PLEASE SEE ATTACHED NOTICE FOR AFFIXING TO CLUB NOTICE BOARD OR
FORWARDING TO RELEVANT CLUB MEMBERS
Please forward a copy of your Association / Club / Organisation’s season fixtures and
current committee contact details to the City’s Senior Community Development Officer
(Recreation) as soon as possible.
DECLARATION
To be completed by the hirer or the person who has authority or signing privileges on behalf
of the incorporated association / club / organisation.
I have read, understood and agree to all Conditions of Hire for the City of Nedlands Parks and
Reserves. In particular I have read and understood the aforementioned requirements with regard to
line marking and the use of spikes or pegs and agree that the association / club / organisation I
represent will abide by these requirements.
I understand that the ground booking is only confirmed once I have received in writing a City
approved confirmation letter. I understand that completing this application form does not guarantee
approval.
I will ensure that any booking alterations or cancellations are sent to the City in writing no less than
7 working days prior to the date in question. I understand and agree that if prior notification is not
provided, the City will send the Club an invoice as per the booked details.
Signature of applicant: _________________________________ Date: _______________
For your information: A regular booking differs from a seasonal booking based upon the applicant’s history
of association with the City of Nedlands and the period of the booking. Once an applicant has regularly
booked for an entire season and for a minimum of two consecutive sport seasons they will be classified as
seasonal use and charged specialised services fees.
| Ground Bookings Form – Regular / Seasonal Sports Use
Corporate Services
All potential hirers must familiarise themselves with these conditions at the time of preparing this
Ground Booking Form
General Hire Conditions
1. All hire and specialised service fees must be paid as per the terms stated on the invoice received.
Should any details on the invoice not be correct, the City must be contacted within 2 weeks of
receiving the invoice. After such time, changes to the invoice may not be considered.
2. Should any hire or specialised service fees not be paid within the specified term, future use of City
facilities may be forfeited.
3. Ensure that the entire area used be left in a clean and tidy condition with all excess rubbish removed.
4. If change rooms/toilets are used it is your responsibility to leave them clean, tidy and secure.
5. All patrons are to abide by the parking regulations surrounding the reserve.
6. Your group must harmonise with other users of the area.
7. No alcohol is to be consumed during your bookings unless prior written permission has been given by
the City of Nedlands to do so.
8. If music is being played, the volume must be kept to a minimal level so as not to disturb local
residents or other users of the area.
9. No vehicles are to access a reserve without prior permission from the City of Nedlands. A reserve
access fee and bond does apply.
10. In the event that during the period of hire any damage is caused to the premises hired or any property
of the City thereon, the City may, at its absolute discretion, call on the bond and apply it to repair the
damage. Should the damage costs exceed the bond amount; the club will be invoiced for the
additional costs. This applies whether the damage is caused by your own club members, visiting club
members or any other person.
11. Please note that casual bookings, for example special events, carnivals and tournaments, are not
included in the standard allocations that you have listed on this booking form. Applications for such
bookings must be made separately in writing on the appropriate forms. Additional fees may apply.
Event applications must be handed in to the City at least 4 weeks prior to the event. For large scale
events (100+ people) more time is required.
12. No smoking is permitted in City halls/pavilions and if club members and spectators could also refrain
from smoking near children’s playgrounds.
Legislative Requirements
The Club shall uphold and comply with Council Local Laws and all other legislative requirements, including
the Working with Children (Criminal Record Checking) Act 2004 associated with their activities on City
property.
| Ground Bookings Form – Regular / Seasonal Sports Use
Corporate Services
Seasonal Bookings
Summer Season:
1 October – 31 March
Winter Season:
1 April – 30 September
For bookings outside of your sport’s regular season, a separate booking will need to be made and booking
fees may apply. Clubs in season will be given preference for use of the reserves.
For bookings during the summer season, preference will be given to senior cricket clubs for the use of
reserves with turf cricket wickets.
Club fixtures for the upcoming season must be forwarded to the Senior Community Development Officer
(Recreation) as soon as they are received by the club. It is the club’s responsibility to request in writing any
alterations to bookings to suit the home and away fixture – THIS IS NOT THE CITY’S RESPONSIBILITY.
Dogs on reserves within the City
Generally all active reserves within the City of Nedlands are designated as dog exercise areas. The City’s
Local Laws state that reserves are not for dog exercise (dogs must be on a lead) when an area is being used
for sporting or other activities, as permitted by the local government, during the times of such use. Also of
importance is the clause stating that a person who is in control of a dog commits an offence if any dog
excreta is not removed immediately by that person and disposed of in a lawful manner.
Please ensure that all club members and associates are aware of these laws. Should any member of the
public not adhere to these laws a club representative can contact the City’s Rangers on 9273 3500.
Storage of equipment in City facilities
Storage availability in the City’s halls and pavilions is extremely limited. Should a club wish to store any
equipment relating to your bookings at a City hall/pavilion or shed, a request must be made in writing to the
Senior Community Development Officer (Recreation). Equipment must not be stored in a City facility prior to
written permission being received.
Fees and Charges/Specialised Services
The fees for hire of the reserves and halls/pavilions and specialised services fees shall be at the rates as
fixed by the City of Nedlands in its Annual Fees and Charges Schedule (a copy should be provided to your
club each year for reference).
Specialised services refers to the initial marking of lines at the start of a season, use of floodlights (after 6pm
during the winter season and after 7pm during the summer season) and the installation, removal,
maintenance and storage of goal posts. The fees for these services are divided between the clubs that
directly use each service.
All fees and bonds can be paid to the City’s Cashier by cheque, cash or by credit card (in person only).
| Ground Bookings Form – Regular / Seasonal Sports Use
Corporate Services
Insurance
The City’s Public Liability Insurance Policy covers the City only, and does not cover your club, visiting clubs
or any other person. Prior to commencing use of City facilities each season all clubs are required to provide
certificates of currency relevant to the insurance listed below (as required):
1. Public Liability Insurance for an amount not less than ten million dollars ($10,000,000). Public liability
insurance must also include the good sold extension – this is to provide cover for food and drink being
prepared or supplied on the premises.
2. A Contents Insurance Policy. Clubs are fully responsible for their own furniture, equipment and any
other contents stored or kept within or at Council owned facilities.
3. A Worker’s Compensation Policy in accordance with the Workers Compensation Act covering all
employees (should the club have any).
Once this form has been completed, please return it to the Snr Community Development Officer
via any of the below methods.

Email
Scan and email to
council@nedlands.wa.gov.au

Fax
Fax to
08 9273 3670

Mail
Post to
City of Nedlands
PO Box 9
NEDLANDS WA 6909

In
person
Visit the Administration
Centre at
71 Stirling Hwy
NEDLANDS WA 6009
Venue information sheet
Venue
| Ground
Hallsbookings
on reserve
Location
Customer Service
Charles Court Reserve
Paul Hasluck Reserve: PH
Foreshore 3
Beaton Park
Melvista Oval: MO
College Park: upper
Esplanade, Nedlands
Esplanade, Nedlands
Esplanade, Nedlands
Esplanade, Nedlands
Melvista Avenue, Nedlands
Princess Road, Nedlands
College Park: lower
Princess Road, Nedlands
Masons Gardens
Peace Memorial Rose
Gardens
Bishop Road Reserve
DC Cruickshank Reserve
Point Resolution Reserve
Mt Claremont Oval
Allen Park: upper
Melvista Avenue, Nedlands
Cnr Vincent Street and
Stirling Highway, Nedlands
Bishop Road, Dalkeith
Beatrice Road, Dalkeith
Jutland Parade, Dalkeith
Alfred Road, Mt Claremont
Kirkwood Road,
Swanbourne
Kirkwood Road,
Swanbourne
Draper Street, Floreat
Allen Park: lower
Lawler Park
Electric
BBQ
x2
JC Smith Pavilion
John Leckie
Pavilion: NB
John Leckie
Pavilion: NB
x2
Toilets
Play
equipment
Flood
lights
D


D








 NB




 NB



 NB

 NB




K



K
K
D

K
Allen Park Lower
Pavilion



x2


x2


Change
rooms
Disabled Disabled
reserve
hall
access
access


K
K Key required to access, available from the City’s cashier
D Disabled access
PH Now a passive reserve no active bookings
MO Please not that the Riverside Lions Hockey Club now have a sole lease of JC Smith Pavillion and any booking requests for changing rooms on
Melvista Oval will need to go through Lynn Matthews on 0417215185 or email lynnmatthews@bigpond.com
NB Changing Rooms and the John Leckie Pavilion are not available due to construction work between 1 September 2011 and 31 August 2012, Toilets
are still available on College Park separately
Casual ground hire
Community
Commercial
Schools
Ground key bond
Reserve access fees
Commercial filming charge
All Grounds
Hourly $14
Daily $92.50
Hourly $22
Daily $164
Before 3 pm
FREE
Hourly after 3 pm $13.50
$65 refundable
Access fee
Access bond
Hourly
Daily
$71
$660
$22
$164
| Ground
bookings
PROHIBITED
PRACTICES
ON RESERVES
Customer Service

LINEMARKING
The allowable line marking medium shall be restricted to dedicated products
manufactured for this purpose. The use of herbicides, oil or petroleum based
products, creosote or any other substance used for this purpose that MAY
CAUSE THE TURF TO DIE IS STRICTLY PROHIBITED.

METAL PEGS
Where any activity takes place on a City reserve that requires the use of spikes
or pegs (e.g. line marking, cricket wicket covers, anchoring soccer nets) it is a
requirement that the spikes or pegs be made of plastic or a material of a similar
composition. THE USE OF METAL SPIKES OR PEGS IS STRICTLY PROHIBITED.
The Manager Parks Services, at their discretion, shall establish if a line marking medium or peg/spike
type being used on a reserve shall be prohibited.