Robertson County Board of Education
Special Board Meeting Minutes
June 16, 2015
6:30 pm
Present: Board Members –John Burns-Chair, Angie Knarr, Marsha Jones-vice, Lauren Hughes,
Superintendent/Board Secretary – David Murray, Treasurer – Tracy Teegarden,
Others – Jim Hamm-KDE, employees-Holly Linville, DPP, Frank Gifford, Ann Grause, Steven
Tuel, Rodney Massey, Sanford Holbrook-Future Superintendent; community-Fritz Grause
Meeting was called to order by Chairman- Dr. John Burns at 6:30. All members present except
District 3-Vacancy due to resignation of board member.
APPROVAL OF AGENDA
BOARD ITEM 061615-1
Motion was made by Mrs. Jones and seconded by Mrs. Hughes to approve the agenda.
VOTE: 4-0
APPROVAL OF SPECIAL BOARD MEETING MINUTES APRIL 30, 2015; MAY 13,
2015; MAY 15, 2015; MAY 20, 2015; MAY 26, 2015; JUNE 2, 2015 AND REGULAR
BOARD MEETING MINUTES MAY 18, 2015
BOARD ITEM 061615-2
Motion was made by Mrs. Jones and seconded by Mrs. Hughes to approve the April 30, 2015;
May 13, 2015; May 15, 2015; May 20, 2015; May 26, 2015; June 2, 2015 special board meeting
minutes and May 18, 2015 regular board meeting minutes.
VOTE: 4-0
APPROVAL OF PROPERTY, LIABILITY, AND FLEET INSURANCE WITH LIBERTY
MUTUAL AT $42,542 (INCLUDING COVERAGE ON VOCATIONAL BUILDING).
WORKER`S COMPENSATION WITH LIBERTY MUTUAL AT $15,526 (SAME AS
PRESENTED LAST MONTH).
BOARD ITEM 061615-3
Motion was made by Mrs. Jones and seconded by Mrs. Knarr to approve property, liability, and
fleet insurance with Liberty Mutual at $42,542 with coverage on Deming Vocational building.
Also worker`s compensation with Liberty Mutual at $15, 526.
VOTE: 4-0
APPROVE CLAIMS AND FINANCE OFFICER`S REPORT-Tracy Teegarden
BOARD ITEM 061615-4
Motion was made by Mrs. Hughes and seconded by Mrs. Jones to approve the finance report
given by finance officer-Tracy Teegarden.
VOTE: 4-0
Motion was made by Mrs. Hughes and seconded by Mrs. Jones to approve the June Claims.
VOTE: 4-0
APPROVE PAY DATE SCHEDULE 2015-2016
BOARD ITEM 061615-5
Motion was made by Mrs. Jones and seconded by Mrs. Knarr to approve the pay date schedule
for 2015-2016 school year.
VOTE: 4-0
APPROVE BOND OF DEPOSITORY 2015-2016 WITH CITIZENS DEPOSIT BANK
PENAL SUM $1,607,461.66
BOARD ITEM 061615-6
Motion was made by Mrs. Knarr and seconded by Mrs. Hughes to approve the bond of
depository 2015-2016 with Citizens Deposit Bank penal sum $1,607,461.56.
VOTE: 4-0
FIDELITY BONDS 2015-2016 THROUGH LIBERTY MUTUAL AT $100,000 PER KDE
ON THE FOLLOWING EMPLOYEES: SANFORD HOLBROOK, TRACY
TEEGARDEN, SHERRY MYERS, VERONICA MCCONNELL, JAMES JOHNSON,
AND ANN GRAUSE
BOARD ITEM 061615-7
Motion was made by Mrs. Hughes and seconded by Mrs. Knarr to approve fidelity bonds
through Liberty Mutual at $100,000 on following employees: Sanford Holbrook, Tracy
Teegarden, Sherry Myers, Veronical McConnell, James Johnson, and Ann Grause. VOTE: 4-0
APPROVAL OF UPDATED CHECK SIGNER`S LETTER TO CITIZENS DEPOSIT
BANK EFFECTIVE JULY 1, 2015
BOARD ITEM 061615-8
Motion was made by Mrs. Jones and seconded by Mrs. Hughes to approve the updated check
signer`s letter to Citizens Deposit Bank effective July 1, 2015.
VOTE: 4-0
APPROVE AMENDED 2014-2015 CALENDAR
BOARD ITEM 061615-9
Motion was made by Mrs. Jones and seconded by Mrs. Knarr to approve the amended 20142015 school calendar.
VOTE: 4-0
APPROVE SANFORD HOLBROOK AS BOARD SECRETARY FOR 2015-2016 AS OF
JULY 1, 2015
BOARD ITEM 061615-10
Motion was made by Mrs. Hughes and seconded by Mrs. Jones to approve Sanford Holbrook as
board secretary for 2015-2016 effective July 1, 2015
VOTE: 4-0
APPROVE EXTRA DUTY POSITION AND SALARY FOR BUS DRIVER TRAINER
BOARD ITEM 061615-11
Motion was made by Mrs. Jones and seconded by Mrs. Hughes to approve an extra duty position
and a salary of $750 for bus driver trainer.
VOTE: 4-0
REPORTS
TITLE IX AUDIT RESULTS REPORT FOR ROBERTSON COUNTY-Rodney Massey
Mr. Rodney Massey, Title IX Coordinator, presented to the Board results from an internal audit
performed by KHSAA performed in 2010-2011 to stay in compliance on Title IX reports. Mr.
Massey stated the board would need to increase volleyball head coach or hire an assistance
volleyball coach per the audit results. A recommendation as to the amount of the increase was
not provided by Mr. Massey.
PRINCIPAL`S REPORT-Jamey Johnson
Mr. Johnson not present.
DPP\TEACHING AND LEARNING REPORT-Holly Linville
Mrs. Holly Linville, DPP/IS, presented an attendance report to the Board stating attendance at the
end of month 9 was at 95.09% and enrollment at the close of 14-15 year was 345. Mrs. Linville
has been working on getting new math program Engage New York ready. Teachers are completing
professional development on the new program. Preschool – 12th grades will be implementing the
new math program. Teachers are excited to have a plan in place. Teachers of RCS attended a
systems training on 6/4 and 6/5 where they received great feedback and learned ways to keep
students involved. They are currently working on a master schedule for next school year.
SUPERINTENDENT REPORT-David Murray
Mr. Murray, Superintendent, has recently been working to get information together for a
randomly selected OEA review regarding nutrition and physical activity for students. He has
completed and submitted Title II required report, and reported to the board that interviews for the
vacant board seat should be the week of June 29, 2015.
Mr. Murray presented the following personnel to the Board
Re-Hire of substitutes for 2015-2016:
Certified Subs
Nellie Adamson
Sandy Dischar
Angela Hinson
Brandon Hinson
Vicki Morgan
Claudia Castle
Brooke Smith (pending completion of criminal background check)
Melanie Marchese (pending completion of paperwork)
Classified Subs
Angela Hinson
Brooke Smith
Megan Burden
Jennifer Whalen
Classified Sub Bus Drivers
Frank Gifford
Thomas Mitchell
Farris (Zoller) Stewart
Steven Tuel – pending completion of bus driver requirements
Mike Simpson – pending completion of bus driver requirements
Shanda Gay – pending completion of bus driver requirements
Melanie Marchese – pending completion of bus driver requirements
Phil McCord – pending completion of bus driver requirements
James Stewart – pending completion of bus driver requirements
Jimmy King – pending completion of bus driver requirements
Resignation-Christy Graves-0.75 Director of Special Education and 0.25 Teacher Effective June
30, 2015
Retirement-David Murray-effective July 1, 2015
Extra Service/Duty 2015-2016:
John Brown-Boys Varsity Basketball Coach
Darrin Martin-Varsity Baseball Coach
Anthony Green-Middle School Baseball Coach
Sue and Tony Green-Girls High School Softball Coach
Thomas Mitchell, Jr.-District Technology Coordinator and Chief Information Officer
Steven Tuel-Transportation Director
Brandon Henson-Girls Varsity Basketball and Girls Middle School Basketball Coach
Cayeann Cowan-Yearbook Sponsor and Robotics Sponsor
Ann Grause-High School and Middle School Volleyball Coach
Christy Hesler-Middle School Cheerleading Coach
Michelle Smith-Girls Assistant Basketball Coach
Dale Brown-Middle School Boys Basketball Coach and Assistant Varsity Boys Basketball
Coach
Shanda Gay-Varsity Cheerleading Coach
STATE ASSISTANCE PROGRESS/DISTRICT ACTION PLAN-Jim Hamm
Mr. Hamm, KDE, presented a state assistance report to the Board stating that the district has
received results from internal review on the teaching and learning standard and he will go over
this at the next board meeting. The district is working hard to get new math program aligned and
in order. He has met with new Superintendent Holbrook and discussed with him what state
assistance is and the role KDE is here at the district. Mr. Hamm complemented teachers and
everyone for working so hard.
CONSIDER SALARY SCHEDULE AMENDMENT
BOARD ITEM 061615-12
Motion was made by Mrs. Knarr and seconded by Mrs. Hughes to approve amended salary
schedules for the 2015-2016 school year. Changes to the maintenance contract and DPP/IS
extended days were amended.
VOTE: 4-0
APPROVE CONTINUED PARTICIPATION IN THE ENERGY MANAGEMENT
PROGRAM FOR 2015-2016
BOARD ITEM 061615-13
Motion was made by Mrs. Hughes and seconded by Mrs. Jones to approve participation in the
energy management program for the 2015-2016 school year.
VOTE: 4-0
APPROVE RELEASE OF PRESCHOOL STUDENT TO ATTEND HARRISON
COUNTY PRESCHOOL
BOARD ITEM 061615-14
Motion was made by Mrs. Jones and seconded by Mrs. Knarr to table the release of the
preschooler to Harrison County pending more information on funding. Mrs. Hughes voted No.
VOTE: 3-1
APPROVE WORK STUDY STUDENT FROM MCC
BOARD ITEM 061615-15
Motion was made by Mrs. Knarr and seconded by Mrs. Jones to approve the work study student
from MCC at no cost to us and pending our background check.
VOTE: 4-0
APPROVE TRAVEL REQUEST
BOARD ITEM 061615-16
Motion was made by Mrs. Jones and seconded by Mrs. Hughes to approve the following travel
requests:
VOTE: 4-0
June 23 -24, 2015-Diana Wells-Early Childhood Conference, Northern Ky.
APPROVE BUILDING USE REQUEST
BOARD ITEM 061615-17
Motion was made by Mrs. Hughes and seconded by Mrs. Jones to approve the following
building use request: Mrs. Knarr voted no.
VOTE: 3-1
July 4th, 2015-Cathy Stewart and Missy Thomas-Deming Parking Lot-Parade Line Up
APPROVE FUNDRAISER REQUEST
BOARD ITEM 061615-18
Motion was made by Mrs. Knarr and seconded by Mrs. Hughes to approve the following fundraiser
request:
VOTE: 4-0
September 18, 2015-Sophmore Class-Brandi Thayer-Comedy Night-Three Comedians
Will perform in the gym including Lee Cruse (form NBC/18 news)
OTHER BUSINESS
BOARD ITEM 061615-19
Motion was made by Mrs. Hughes and seconded by Mrs. Knarr to amend the 2015-2016 extra
duty pay schedule by changing volleyball pay from $1000 to $1500 ($500 increase) for Title IX
compliance.
Board has scheduled a work session on July 20, 2015 from 5:00pm – 6:30pm.
ADJOURN
BOARD ITEM 061615-20
Motion was made by Mrs. Jones and seconded by Mrs. Knarr to adjourn the meeting.
Time: 9:15 pm
VOTE: 4-0
____________________________Board Chair
______________________________ Secretary
___________________ Date