The Town of Irricana Library Board
Monthly Board Meeting Minutes
April 11, 2012
Mission Statement: Your Place to: Connect, Learn, Grow, Play and Stay
Present: Trudy Whitfield, Darryl Lavergne, Carmela Hutchison, Lisa Constantini, Andrew Carr,
Elysse Reicheneder
Absent With Excuse: Sharon Sutton
Absent Without Excuse: Terry McAuley
1.
Call to Order
The Chair Trudy Whitfield called the meeting to order at 7:14 pm
2.
Approval of Agenda
Additions:
4.1.1 Email From Marigold re: CAP Grant
M/C Carmela Hutchison “Moved to approve the Agenda for April 11, 2012 as
amended.”
3.
Approval of Board Minutes for March 14, 2012
Correction: Terry McAuley absent without excuse
M/C Darryl Lavergne “Moved to approve the minutes of March 14, 2012 as amended.”
4.
Consent Calendar
4.1
Correspondence
4.1.1 Email from Marigold re: CAP Grant
August 2011 Marigold Director’s notes talks about Provincial Technology Plan
released with recommendations toward the goal of providing seamless access to
information for all Albertans.
October 2011 Marigold authored a guideline for creating an IT Hardware Plan,
which features the replacement of a library’s IT infrastructure.
Suggested Action: We need to learn more about the Government of Alberta’s
Technology Plan and how using Marigold’s IT Hardware Plan will affect budget
decisions for 2013 as well as us setting up a short / long term IT Replacement
Plan customized to our operations.
Action Item: Elysse Reicheneder will find out who at Marigold can talk to us
concerning the Provincial Technology Plan and, if it is Richard, could he present
this information to us at the May Board meeting as well as an overview of his IT
replacement plan.
M/C Carmela Hutchison “Moved that the Board develop an IT plan to determine budget
levels for a technology reserve.”
2016-02-06
File Name: April 11 2012 Library Board Minutes
The Town of Irricana Library Board
Monthly Board Meeting Minutes
April 11, 2012
4.2
Reports
4.2.1 Report to Town Council – Attached
4.2.2 Finance Committee Minutes – Attached
M/C Andrew Carr “Moved that the Consent Agenda be approved as circulated.”
5.
Old Business
5.1
Policy 502 and Appendix 500-Q
M/C Carmela Hutchison “Moved that Policy 502 and 500-Q be approved as amended.”
5.2
Rocky View East Rec Board Grant Submissions – Lisa Constantini
Reported that $1,000.00 for Operating and $500.00 for books has been
procured.
5.3
Lions / Library Fundraising – Lisa Constantini
Reported that the Lions Club is open to entertaining formal presentations made
by the Library Board with respect to partnering on specific fundraising projects
targeting specific programs.
5.4
Fundraising 2012
5.4.1 Silent Auctions – No progress
5.4.2 Bottle Drive – Perhaps best held in January
5.4.3 Readathon / Canvas Bags – See Attached
Elysse Reicheneder will bring more price comparisons for canvas bags to
the May Board meeting.
M/C Carmela Hutchison “Moved to accept `Readathon’ as a fundraising initiative.”
5.4.4 Movie – See Attached
M/C Andrew Carr “Moved that we hold movie nights where a soft drink and a bag of
popcorn will be offered for a price of $3.00.”
5.4.5
5.5
2016-02-06
Poker Tournament / Bingo – Bingo would be preferred over a poker
tournament.
RFD – MSI Funds
File Name: April 11 2012 Library Board Minutes
The Town of Irricana Library Board
Monthly Board Meeting Minutes
April 11, 2012
5.6
H&R Committee: Acceptable Criminal Records Check
M/C Carmela Hutchison “Moved to table `Acceptable Criminal Records Check’ until the
May 2012 Board meeting.”
6.
New Business
6.1
Manager’s Report and Statistics - Attached
M/C Andrew Carr “Moved that the Manager’s Report and Library Statistics be approved
as circulated.”
6.2
Financial Reports
6.2.1 December 2011 – Not Attached
6.2.2 January – March 31, 2012 – Not Attached
M/C Andrew Carr “Moved to table the financial reports for December 2011 and for the
period of January 01, 2012 to March 31, 2012.”
6.3
Approval of Auditor – Not Attached
6.4
Partners in Success Report - Attached
6.5
Revision to Policy 306 - Attached
M/C Carmela Hutchison “Moved to approve the revision to Policy 306 as amended.”
7.
In Camera – Personnel
M/C Carmela Hutchison “Moved that we go In Camera at 9:20 pm.”
M/C Andrew Carr “Moved that we come out of In Camera at 10:10 pm.”
M/C Carmela Hutchison “Moved that we accept Lindsay Banting’s six month
performance appraisal as presented.”
8.
Adjournment
M/C Andrew Carr “Moved to adjourn the April 11, 2012 meeting at 10:10 pm.”
2016-02-06
File Name: April 11 2012 Library Board Minutes