Job Description
Post
Grants Analysis Officer
Reporting to
Finance Compliance Officer
Purpose of Post
To be a proactive member of a team that provides a quality
financial service to the Liverpool School of Tropical Medicine
and its subsidiary companies
The job will involve a range of duties including the position of
residuary for all Finance Section information on grant matters,
submission of grant claims, production of periodic summary
statements, advising on best practices, the co-ordinating of
information with the Funding Bodies, maintaining the integrity
of the system and the vetting of transactions against agreed
budgets providing reasons for variances and all revenue related
activities.
Key Activities
The Research & Business Professional Services (RBPS) provides a service to the senior
management, grant programme co-ordinators, finance-related committees and the central
administrative department.
Specific Responsibilities
1. Responsibility for all stages of the grant process cycle including Intention to Submit,
Proposal, Application, Award and Post Award. More specifically:
2. Submission of accurate grant claims on a timely basis
3. Advise project/programme co-ordinators on best practice in grant applications and
ensure the integrity, accuracy and appropriateness of the financial information
4. Communicate clearly to negotiate the most favourable period of claims with funding
bodies
5. Ensure that the expenditure undertaken is appropriate with the purpose of the grant and
funding body terms and conditions
6. Verify appropriateness of UK and international transfers for payment and ensure they are
within budget limitations
7. To be responsible for the processing of grants to ensure financial accuracy, the
maintenance of grant records and the creation of cost centres in accordance with
contracts received
8. To monitor the use of the grant cost centres, the integrity of the financial ledgers and
reconciliation of balances
9. Production of regular periodic financial statements for project/programme managers
comparing actual results to budget figures and to produce financial forecast information
10. Coordination of grant contracts with UK and overseas partners on collaborative grants
11. Advising senior finance staff of the appropriateness of funding streams for staff salaries
12. To maintain all financial records and contract documentation relating to grants, evaluating
its correctness
13. Liaison with Grant Holders to ensure required reports are submitted on a timely basis
14. Integration of ‘top-up’ grant awards to existing grants into the research database and
financial accounts
15. Production of year end debtor and creditor figures for final accounts
16. Communicate potential debit balances to managers and agree other streams of funding
to compensate for any shortfalls
17. Assist the Financial Compliance Officer in the processing of all Sales invoices and other
revenue generating activities
18. Liaise with the Sales Ledger Clerk on credit control issues
19. To carry out such other duties reasonably consistent with the foregoing, as may be
required
PERSON SPECIFICATION
Grants Analysis Officer
Criteria
Education &
training
Competency
5 GCSEs at grade C or above (or equivalent)
including Maths and English Language
Essential/
Desirable
E
Assessment
Application
Form/CV
E
AAT qualification with evidence of CPD
Experience
Educated to A’level standard (or equivalent
to an NVQ Level 3 qualification)
Financial acumen gained through dealing
with multi companies with differing financial
processes and differing financial markets
(multi currencies)
Liaison with internal and external agencies
Dealing with budgets & production of
financial accounts/statements
Relevant experience of dealing with grant
funding and grant funded bodies in a similar
environment
D
E
E
E
Application
Form,
Assessment
and Interview
E
E
Experience of maintaining databases
Relevant office experience preferably gained
in an accounting environment
Skills & abilities
D
Proven administrative skills and the ability to
effectively prioritise workload & meet
deadlines
E
Time management & organisational skills
E
Strong interpersonal and communication
skills and experience in building working
relationships with people at all levels over a
wide range of disciplines and cultures
E
Excellent communication skills
E
Ability to work accurately with numbers
E
Assessment
and Interview
Knowledge
Special aptitude
Interests
Circumstances
High level of numeracy skills
E
Meticulous attention to detail
IT skills and proven experience of MS Office
(Word, Excel, Powerpoint), of a windows
spreadsheet package and of using the
internet
E
E
Basic concept of how to review a budget
statement and undertake variance analysis
E
An understanding of the HE sector
D
Ability to convey financial matters in a
confident and understandable manner
E
Ability to work under pressure
E
Able to work with limited supervision
E
Able to show discretion and ensure
confidentiality
E
Sensitivity to a variety of cultures
E
Good problem solving skills and ability to
take initiative
E
Ability to undertake routine work to a high
degree of accuracy
E
Ability to work as a team member in
developing and improving systems
E
Flexible outlook and willing to adapt to
change
E
Working with people/networking
E
To take an active interest in learning about
all aspects of LSTM
Availability to travel overseas
E
Assessment
and Interview
Assessment
and Interview
Assessment
and Interview