Alumni Association – Executive Board Committee
Conference Call
Meeting Minutes
Thursday, September 17, 2015
Meeting called to order: 8:33 PM
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Attending: John Castaldo, Deborah Beaver (on the call from 8:33 – 8:46 PM), Ken Baumann,
Megan Flanagan, Hillary Hewit, David Maurer, Justin Saponara, Peter Simons
Guests Attending: Tracy Zarodnansky (joined call from 8:47 – 8:58 PM)
Financial Report (Deborah Beaver and John Castaldo)
o Deborah explained the discretionary fund.
o Two affinity programs were included because we received revenue from them last year.
o Reviewed list of items to which funds were allocated for FY2016.
o School of Business Golf Outing was removed from operating budget because it is its own
entity.
o Scholarship information will be requested from Candyce Newell.
o John informed the Executive Committee that the Athletics Hall of Fame will now be
every other year instead of every year.
o Deborah exited the call at the conclusion of the Financial Report.
Chapter Application – Sigma Tau Chi Fraternity (Tracy Zarodnansky and Ken Baumann)
o Discussed the application of Sigma Tau Chi Fraternity as a potential new Chapter.
o The fraternity proposed to partner with the School of Education to serve as a career
resource to graduates.
o Tracy will contact the fraternity to attend the Full Board meeting on Thursday,
September 24, 2015.
o Tracy exited the call at the conclusion of the Chapter Application discussion.
Alumni Reunion Weekend (John Castaldo)
o Will take place on April 29-30, 2015.
o WTSR will be celebrating their 50th year and will serve as an “anchor” for the weekend.
o Looking at an opera group and additional musicians; considering teaming up with the
Music Chapter.
o The Student Center still will be under renovation; possibly use Decker Hall for an
alternate venue.
o W.I.L.L. Program will be celebrating their 10th anniversary.
o President’s Scholarship Reception to take place that weekend.
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Homecoming (John Castaldo)
o Will take place on October 24, 2015.
o Tailgating will stay the same as last year, except wine bottles will now be allowed in lots.
 Lot 4: more students
 Lot 6: more alumni
o Alumni Office Registration
 Goal: To reinforce the strength of our alumni. Registration will quantify, as well
as update the alumni database.
 Alumni guests will count for registration numbers.
 All registrants will be entered to win an iPad and will receive a gift (wine koozie).
o Alumni Association will have a tent.
o Student Affairs will have 2 DJs in Lot 4 and will be responsible for the cost.
Scholarship Committee (John Castaldo)
o Discussed the potential for a Legacy Scholarship as proposed by Steve Piccininni.
o Amy Wallace, John Castaldo, Deborah Beaver, Candyce Newell, and Steve Piccininni had
a conference call to discuss.
o Potential to use September 11 and Superstorm Sandy accounts, which are no longer
being utilized (no applicants).
o Executive Board to determine how to use endowments, taking into account all legal
considerations.
Committee Assignments (Ken Baumann)
o Ken suggested having an Executive Board member on each committee to act as a pointperson.
o Will complete committee assignments for the upcoming year after new members are
selected for the Full Board.
Bylaws and Nominations (All)
o Discussed interpretation of the bylaws and agreed that the board consist of 21 members
not including the Immediate Past President.
o Discussed 17 applications for 5 spots on the Full Board. Because Paul DaSilva has not
responded to emails and has not attended a meeting over the past two years, he has
been removed from the Board.
o Selected 9 to interview and will contact each individual to schedule interviews to take
place on September 24 and 30.
o Interviews should be completed within the next couple weeks.
o The Executive Board provided clarity to Chapter Representatives not having voting
privileges. Only members of the Alumni Association Full Board are permitted to vote.
Meeting adjourned: 10:28 PM