UNISON
CONTRACTS & PURCHASING MANAGER
FIXED TERM MATERNITY LEAVE COVER FOR UP TO 12 MONTHS
(SUBJECT TO 1 MONTHS NOTICE)
SYSTEMS MANAGEMENT SECTION
REF: ORD/90T
JOB DESCRIPTION
Grade:
3
Hours:
35 hours per week
Location:
UNISON Centre, Euston Road, London NW1
Reports to:
Director, Systems Management Section
Accountable to:
Director, Systems Management Section
OVERALL SUMMARY
To negotiate, manage, and lead the contracting and purchasing process and
negotiate contract arrangements on behalf of UNISON ensuring value for
money at all times and compliance with UNISON Financial Regulations as
applicable.
To manage the purchasing section including the Car Fleet Administrator.
To review existing purchasing processes and recommend improvements
Management of the existing Purchasing Card arrangements.
To establish and maintain a national approved list of contractors including
supplier vetting and monitoring.
KEY TASKS AND RESPONSIBILITIES
MANAGERIAL
Day to day management and supervision of the Purchasing Team, including
the Car Fleet Administrator.
Management of the Contract Process, including negotiating, writing,
monitoring, and managing contracts
Providing advice and recommendations on contracts and best practice
procurement to departments across the organisation.
Management of the Purchasing Process including management of Purchasing
Cards
FINANCIAL
To undertake financial appraisals and contract and tender evaluations.
To monitor budgets.
COMMUNICATIONS / COORDINATION ( Internal )
Liasing with staff in the ICT team regarding performance and measurement of
IT and other contracts.
To work with the National Office Facilities Manager on contract arrangements
for the UNISON Centre and the estate.
Provide advice and guidance to the Property Department on contract issues.
Liase with National Office departments, Regions and Branches providing
information and advice on Purchasing and Contract issues.
COMMUNICATIONS / COORDINATION ( External )
Liasing with IT Technical Support and Telecommunications Manager.
Liasing with the on site IT Service Delivery Manager regarding third party
contracts.
To negotiate with external suppliers.
Membership of London Contracts & Supplies Group and links with other
Trade Union organisations.
DEVELOPMENT / STRATEGIC
Development of the Purchasing Card system.
Establish Approved List of Contractors including vetting procedures and
performance measurement and monitoring.
Establish a national contracts database.
To develop purchasing and contract strategies.
To ensure that UNISON’s support of the Living Wage strategy is reflected
within its contracts for services wherever possible and appropriate.
SPECIALIST / TECHNICAL
Negotiation, writing, and monitoring of contracts.
Negotiation of Purchasing arrangements.
Providing advice to departments on the production of specifications and
service requirements.
Advising and managing the tender procedures and process in accordance
with UNISON Financial Regulations
UNISON
CONTRACTS & PURCHASING MANAGER
FIXED TERM MATERNITY LEAVE COVER FOR UP TO 12 MONTHS
(SUBJECT TO 1 MONTHS NOTICE)
SYSTEMS MANAGEMENT SECTION
REF: ORD/90T
PERSON SPECIFICATION
UNISON is an equal opportunities employer committed to providing equal
opportunities regardless of race, marital status, genders, sexuality,
disablement or age. This Person Specification is designed to help members of
interviewing panels judge the qualities of the interviewees in a systematic and
consistent way in accordance with UNISON’s Equal Opportunities Policies. It
is given to all applicants for information.
Assessment code
A – application form
Pl – panel interview
Heading
1. Thinking &
Knowledge
Selection criteria
1.1 Strong negotiating and
influencing skills.
1.2 Demonstrate use and
experience of a range of
procurement techniques eg
tendering, negotiated agreements,
framework agreements, purchasing
card systems etc
1.3 Specialist knowledge and ability
to write, negotiate, and monitor
contracts at a senior level.
1.4 Evidence of contract
management experience.
1.5 Knowledge of contract law.
1.6 Good organisational and
analytical skills.
1.7 Ability to project management
and direct others
1.8 Ability to contribute towards
Assessment
A & PI
overall business plan and set plan
for team
1.9 Educated and qualified to
C.I.P.S. level or able to demonstrate
equivalent knowledge and
experience
2. Interpersonal & 2.1 Ability to effectively
Communication
communicate with management,
staff, and the NEC including report
writing and presentation skills.
A & PI
2.2 Ability to represent the section in
specialist areas both internally and
externally.
2.3 Strong negotiating skills are
essential
2.4 Effective team working skills and
experience.
3. Initiative and
Independence
3.1 Ability to manage and prioritise
work under pressure
A & PI
3.2 Ability to negotiate flexibly to
reach UNISON’s desired objectives
and to achieve value for money and
budget targets.
3.3 Ability to represent UNISON as
part of the governance of contracts
and supply agreements.
4. Staff
Management
4.1 Ability to manage and develop
staff (to deliver key areas related to
job profile) and monitor and review
performance.
A & PI
4.2 Ability to contribute to the SMS
management team as appropriate.
5. Resource
Management
5.1 Ability to negotiate, place and
manage purchasing arrangements
and contracts with external
providers of goods and services.
5.2 Use procurement processes to
maximise value for money and the
A & PI
effective use of resources.
5.3 Carry out budgeting and
financial management for the
contracts and purchasing team and
contribute to the overall SMS budget
making process.
5.4 Direct and prioritise budgets to
ensure organisational requirements
take precedence over local wishes
6. Physical
Skills (with
DD
modification where
necessary)
7. General
Knowledge
6.1 Keyboard skills
A
7.1 Knowledge of the requirements
of the needs of people with
disabilities
A & PI
7.2 Knowledge and experience of
health and safety good practice and
legislation
7.3 Knowledge of ICT packages
including Microsoft Office
7.4 Commitment to and
understanding of equal opportunities
7.5 Commitment to and
understanding of UNISON’s aims
and values and the trade union
movement
Other Information
Please submit three copies of your completed application form.
Completed application forms quoting ref: ORD/90T should be returned to
Mary Toussaint, UNISON, 130 Euston Rd, London, NW1 2AY by no later
than 12 noon on 30 May 2014.
Interviews will be held on 04 June 2014.