SACRAMENTO AREA TENNIS ASSOCIATION BYLAWS
September 2007
Article 1 - Name and Logo
This Association shall be known as the Sacramento Area Tennis Association (SATA),
which is a Community Tennis Association affiliated with the United States Tennis
Association (USTA). SATA is a California nonprofit public benefit corporation. All
letterhead, stationery and other miscellaneous items will carry the appropriate logo.
The website is www.sactennis.org.
Article II - Objective
Section One: The objective of SATA is to promote tennis in whatever means that will
enhance its desirability as a family sport and/or as a competitive sport.
Section Two: As a member of the USTA, the SATA will act as a representative of this
organization, providing information and service to our members.
Article III - Territorial Scope
The territorial scope is the whole Sacramento County region, and any surrounding area
that petitions to be included. Interclub teams located outside of the 40 mile status of
downtown Sacramento (State Capitol) shall be considered traveling teams.
Article IV - Membership & Voting Rights
Section One (Membership): The membership of the SATA is all USTA member clubs
in Sacramento County (and the surrounding areas), and all private or public
clubs/associations that petition for membership (USTA membership is not mandatory).
Applications for membership as a club shall be made in writing to the SATA. The
secretary has the appropriate membership forms. Each club shall have one
representative and one alternate. These members have all representative rights when
voting to encumber their respective clubs for activities and/or regulations.
Section Two (Voting Rights): Only those persons listed on the current SATA roster
as members of the Board of Directors, club representatives or their alternates, paid
coordinators (interclub, junior league, Grand Prix), and all committee chairs shall be
entitled to cast one (1) vote on each voting matter. Committee chairs include School
Courts Project, League Management, Bylaws, Junior Grants, Senior Grants, Board
Development and Public Relations. Exception: the President only votes in case of a tie.
No other persons may vote in place of club representatives or alternates unless
authorized by a written proxy, however, their attendance shall be counted on behalf of
the club. Members of the Board of Directors or any paid coordinators (interclub, junior
or Grand Prix included) may not in addition represent a club or association while in
office.
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Article V - Quorum
Of the eligible voters present at any meeting, the majority would carry the motion.
Article VI - Dues/Fees
Section One: Annual membership dues are payable by December 1. Club dues
notices will be sent out by November 1. Any club that does not pay its dues by
January 1 will be imposed a late fee of $10. Clubs joining in mid-year will pay a prorated membership fee.
Article VII - Board of Directors Officers
Section One: The SATA officers of the corporation will consist of a President,
Vice-President, Secretary, and Treasurer who are voted on by the membership at the
November meeting. The term of office will be one (1) year beginning in January. Any
number of corporation offices may be held by the same person, except that neither the
Secretary nor the Treasurer may serve concurrently as President. Only the Secretary
will receive compensation for her services.
Section Two:
The Board of Directors shall consist of:
1. President (elected office by membership)
2. Vice-President (elected office by membership)
3. Treasurer (elected office by membership)
4. Secretary (elected office by membership)
5. Interclub Supervisor (appointed by president)
6. Member-at-large (3 maximum and appointed by president)
7. Immediate Past President
Section Three: The President will appoint:
Interclub Supervisor
Ratings Coordinator
Grand Prix Coordinator
Little League Coordinator
Members-at-large (up to three members-at-large per year)
Article VIII- Duties of the Officers
Section One: President
1.
Shall preside over all meetings.
2.
Shall appoint all necessary committees required or necessary so as the
SATA may conduct its business.
3.
Shall have general supervision over the business and operations of the
Association.
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Section Two: Vice-President
1.
Shall preside over all meetings whenever the President is absent.
2.
Shall perform the functions and discharge the duties of the President
whenever the President is not present or is unable to perform for any
reason.
3.
Shall chair and be responsible for Public Relations.
Section Three: Treasurer
1.
Shall have custody of the SATA funds and shall keep full and accurate
accounting of receipts and disbursements in books belonging to the
SATA. Shall deposit all money and valuable effects in the name to the
credit of the SATA.
2.
Shall disburse the funds as ordered by the SATA. Shall render at regular
meetings an account of all her/his transactions as Treasurer and of the
financial condition of the SATA. Shall supervise the members who may
handle any SATA funds and shall approve and sign all financial
statements.
3.
Shall file all state and federal information forms in a timely fashion.
4.
All checks need only one signature of a board director.
Section Four: Secretary
1.
Shall take and keep the minutes of all meetings.
2.
Shall give or serve all notices as required by the bylaws.
3.
In the event that both the President and the Vice-President shall be
absent, or in the event that they shall be unable to act, the Secretary shall
perform the duties and have the powers given to the President.
4.
Shall perform other such duties as may be specified by the Board of
Directors (i.e., sending thank you letters).
Section Five: Member(s)-at-Large
1.
Shall take and keep the minutes of any SATA meeting when the Secretary
is not present.
2.
Shall be on the public relations committee.
3.
Shall perform other such duties as may be specified by the Board of
Directors.
Section Six: Interclub Supervisor
1.
Shall appoint the adult interclub coordinators and if necessary an interclub
bookkeeper.
2.
Shall be in charge of all adult interclub events/programs.
3.
Shall have the authority to regulate adult interclub within guidelines/rules
set.
4.
Shall conduct the interclub portion at all meetings.
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Article IX – General Committees
Section One: Standing Committees are
1. Adult Interclub
2. Junior Activities
3. Grand Prix
4. Website
5. School Courts Project
6. Public Relations
7. Bylaws Committee
8. League Management Committee
9. Board Development Committee
Section Two: Interclub Review Committee
Consists of the Interclub Supervisor, Interclub Bookkeeper, all adult interclub
coordinators, the ratings coordinator, plus a maximum of three club representatives
appointed by the Vice President. Shall meet in a closed meeting at the conclusion of
the spring and fall seasons to review rules changes and grievances. The result of this
meeting will be interclub agenda items placed on the agenda for the upcoming SATA
meeting. The interclub committee’s presence is valuable at all SATA meetings. The
interclub coordinators shall be independent paid contractors to SATA and shall serve as
members of the Interclub Review Committee.
Section Three: Budget Committee
Consists of the President, Vice-President, Treasurer, Secretary, Interclub
Supervisor, Interclub Bookkeeper, Ratings Coordinator, Grand Prix Coordinator and the
Junior League Coordinator. The Budget Committee will meet in October. The
proposed budget will be presented at the November meeting.
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Article X - Meetings
Section One: Meetings are held in the months of January, March, May, July,
September and November at 7:00 p.m., location to be announced. Dates may be
changed, but only with proper notification, either via e-mail, phone or mail. Notice of
any meeting of members shall be in writing and shall be given at least ten (10) days
before the meeting date.
Section Two: The meeting agenda shall include a category of Action items which may
require a vote of SATA voting members. Action items should be submitted 7 days prior
to a SATA meeting so the secretary can deliver by e-mail the material to the SATA
members for their review prior to the next meeting. The member submitting a motion
must be present at that meeting. If the member cannot attend the meeting, the
member may designate a substitute to present the motion. The President should be
notified before the meeting begins who the substitute will be. If deemed necessary,
new proposals may be introduced at any meeting which may require a vote of SATA
voting members.
Article XI - Nominations and Elections
Section One: The President shall appoint a nominating committee at the September
meeting consisting of a total of three (3) members, but no more than one (1) member of
the Board of Directors. This committee shall provide a slate of nominees to the
membership at the November meeting.
Section Two: Nominations shall be verbal or written. Acceptances shall be verbal or
written. The election of the President, Vice-President, Secretary and Treasurer must be
by ballot if demanded by any member at the meeting before the voting begins.
Section Three: The election of the President, Vice-President, Treasurer and Secretary
shall be done at the November meeting. Term of office is one (1) year beginning in
January.
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Article XII - Grants/Financial Aid
Section One: Junior Players: Each year SATA will provide financial aid to qualifying
Junior tournament players in the form of yearly grants in accordance to the following
guidelines:
1.
2.
3.
4.
5.
The total amount of financial aid to be adopted and approved during the
budgeting process.
A junior player is defined as an eligible USTA junior player. The player must be
a member of the USTA, except for local level grants.
Applicants have to reside in the geographical area that the SATA serves.
Grants shall be awarded to local junior players (only one grant per player) in the
following five levels of competition:
a.
National level
b.
USTA NorCal Sectional
c.
Zone level
d.
NorCal satellite
e.
Local level
Players must complete an application by March 1.
Section Two: Adult Players: The SATA may provide financial aid to deserving
USTA National Adult/Senior tournament players and USTA National Teams in the form
of yearly grants in accordance to the following guidelines:
1.
The total amount of financial aid to be adopted and approved during the
budgeting process.
2.
Applicants have to reside in the geographical area that the SATA serves.
3.
Players must complete an application by February 1.
Article XIII - Amendment & Repeal
Section One: Approval by the members of any of the following proposals other than by
unanimous approval by those entitled to vote is valid only if the written notice states the
general nature of the proposals:
1. Removing a director without cause
2. Filling vacancies on the Board
3. Amending the bylaws
Article XIV- Public Request for Financial Reports
Section One: Financial reports requested by SATA members or by the public will be
given no later than 30 working days after the “receipt” of the written request. If the
request is made in person, then all due effort will be made to comply with the request
within one (1) business day. Costs of document reproduction and/or mailing will be
charged to the requestor.
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