ALL INDIA INSTITUTE OF SPEECH AND HEARING ALUMNI ASSOCIATION
MANASAGANGOTHRI, MYSORE 570 006
MEMORANDUM OF ASSOCIATION
AND
RULES AND BYE-LAWS
MEMORANDUM OF ASSOCIATION
1. NAME OF THE ASSOCIATION
The name of the Association shall be “ALL INDIA ISNTITUTE OF SPEECH AND
HEARING ALUMNI ASSOCIATION”, Mysore, hereinafter referred to as AAA.
In the paras that follow, AAA and “ASSOCIATION” will be used interchangeably.
Wherever the word “AIISH” is used, in the following paras, it will mean All India
Institute of Speech and Hearing, Mysore – 570006.
2. LOCATION
The Registered Office of the Association shall be located in the premises of the All India
Institute of Speech and Hearing, Mysore – 570006.
3. OBJECTIVES
To carry out the following objectives:
i.
Serving as a forum to promote and foster relationship between the alumni, present
students, staff and the management of AIISH with the basic objective of exchanging
ideas which, besides being mutually beneficial, will generally help to serve the
Alma Mater in achieving excellence in technical education and contribute to
improving the quality of life of the general public, as visualized by founder fathers
of AIISH.
ii.
Actively and constructively participate in the well being of AIISH, by utilizing the
goodwill, rich experience and services of the Alumni spread all over the country
and abroad.
iii.
Contributing to the growth of Alma Mater and supplementing its efforts to
strengthen the speech, language and hearing services in the country.
iv.
Conducting such programs, from time to time, that are necessary to maintain
continuous contact and fellowship among the Alumni.
v.
Making intensive efforts with the help of AIISH administrative to prepare a Data
Bank of its members.
vi.
Arranging regular meets and conducting programs and serving as an effective link
between the present and future Alumni.
vii. Arranging lectures by eminent Alumni and other eminent professionals for the
benefit of students and Alumni.
viii. Arranging meetings every year for the out-going students and orientation lectures to
the incoming students.
ix.
Felicitating meritorious out-going students by establishing prizes, medals, shields
and prepare and maintain ROLL OF HONOUR.
x.
Assisting out-going students in entrepreneur development and campus selections by
reputed organizations.
xi.
Arranging to honour meritorious alumni who bring name and fame to themselves
and their Alma Mater.
xii. Developing a revolving loan fund to help the needy students.
xiii. Developing a Benevolent Fund for meeting medical expenses of deserving/ needy
Alumni or person(s) connected with AIISH.
xiv. Arranging to publish periodical Newsletters.
xv. Establishing/improving library facilities and offer services to supplement
institutional infrastructure.
xvi. Acting as a liaison between the Alumni and AIISH and taking such actions, from
time to time, that assist the developmental activities of AIISH.
xvii. Establishing its Chapters outside Mysore, wherever and whenever necessary, with
the same objectives of AAA.
xviii. Forming Trust/Trusts under its banner to take up service schemes, with the help of
benevolent Alumni and others, to meet the goals of the AA and development of
AIISH.
xix. Carrying out any other activity to strength the bond of friendship and brotherhood
among the alumni and with others.
4. JURISDICTION AND POWERS
i.
The jurisdiction of the AA membership and activities shall extend over the whole of
India and abroad.
ii.
AAA can also permit formation of Local Chapters outside the city of Mysore.
Approval of EC/GB is required for starting local chapters.
iii.
The AAA shall have powers to take over and acquire by gift, purchase or otherwise,
from Alumni, public bodies and individuals, endowments, donations, libraries,
immovable properties and other contributions in cash or kind together with
attendant obligations and engagements, if any, acceptable to the AAA and
consistent with its objectives.
iv.
The AAA shall have powers to raise loans necessary for any specific purpose,
coming under its objectives, from any Scheduled Bank or a Registered Society, etc.,
subject to such maximum limit as may be resolved upon by its Executive
Committee with the prior consent of the General Body.
v.
The funds of the Association shall be deposited in any scheduled bank as may be
decided upon by the Executive Committee.
5. MANAGEMENT
The general administration and development of the Association shall vest in an Executive
Committee consisting of nine persons who shall hold office in accordance with the Rules
and Bye-laws. The Executive Committee shall be empowered to delegate powers vested
in it to any office bearer or sub-committee as covered by the appropriate Rules and
Regulations in this regard.
The Executive Committee
will comprise
Adhoc /Existing Executive Committee
President
Secretaries
- Resident Secretary
- External Secretary
:
1. Director, AIISH, Mysore
:
:
2. AIISH Alumni working at AIISH
3. External AIISH Alumni
Treasurer
:
4. AIISH Alumni working at AIISH
EC Members
:
5.
6.
7.
8.
9.
9.
Total EC members
:
4 Non-AIISH Alumni
1 AIISH Alumni
6. OFFICIAL YEAR
The official year of the Association shall commence on 1st January and end of 31st
December of the year.
7. ADDRESS FOR COMMUNICATION
All communications to the Association shall be addressed to the Resident Secretary of the
Association at the Registered Office, except when instructed otherwise.
8. AMENDMENTS
The General Body, with 2/3 majority of the members present shall effect amendments to
the Memorandum of Association and Rules and Bye Laws of the AAA at any time,
subject to the provisions of Section 9 of the Karnataka Societies Registration Act, 1960.
However, no amendment to the Memorandum of Association and Rules and Bye Laws
shall be made which may prove to be repugnant to the provisions of Section 80G of the
Income Tax 1961 and/or contrary to the overall objectives of the Society. The
amendments so made shall be approved subsequently by a Special General Body of
AAA.
9. CESSATION OF THE ASSOCIATION
In the event the Association ceases to function or otherwise fails to carry out its stated
objectives, all the assets of the Association shall be transferred to AIISH, Mysore.
RULES AND BYE LAWS
1. STRUCTURE
The Membership of the Association shall be of the following three types:
A. Patrons
B. Life members
C. Ordinary members
A. Patrons: Any Alumnus who pays Rs.50,000/- and above (or equivalent to that in any other
currency) becomes the patron.
B. Life members: The students who have passed / passing out of AIISH are entitled to
become Life members on payment of Rs.1000/- (payable in two installments over a span
of three months). Life membership for members residing abroad will be US $ 100/- or
equivalent.
C. Ordinary members: All outgoing students of AIISH who do not want to be life members
can become Ordinary members on payment of an annual subscription of Rs.500/-.
2. MANAGEMENT OF AAA
The affairs of the Association will be conducted by an Executive Committee, duly elected by
the General Body of the AAA, comprising the following:
i. PRESIDENT: The Director of AIISH will be the President. If the Director, AIISH is not
alumnus of AIISH, then the senior most faculty of AIISH who is an alumnus and a life
member of AIISH Alumnus Association will be the President.
ii. SECRETARY: There shall be two secretaries, one Resident secretary and one External
secretary as this will ensure better coordination of the activities of AAA.
(a) The Resident Secretary shall normally be one of the serving Faculty Members of
AIISH and Alumnus and also a Life Member of AAA.
(b) The External Secretary shall be Alumnus, a life member and preferably someone
staying outside Mysore.
iii. TREASURER: One of the serving faculty members of AIISH, an alumnus and a life
member of AAA.
iv. EXECUTIVE COMMITTEE MEMBERS: There shall be five members who are
required to be selected among:
a) Alumni representatives serving in other institutions – Four members
b) Alumni representatives serving in AIISH – One member
The Executive Committee shall ordinarily meet twice a year and transact business. All
decisions will b e taken by a majority of vote. The EC shall have powers to frame
rules/regulations for the functioning of AAA. The quorum for a meeting of Executive
Committee shall be five. The notice of the meeting shall be circulated, by the Resident
Secretary, to the Members seven days in advance along with the agenda.
3. TERM OF OFFICE
The term of office of the executive Committee shall be two years.
4. ELECTIONS
Elections to the Executive Committee shall be held once in two years and not later than
31st July of the year in which elections are due and conducted during the duly convened
General Body Meeting.
5. FINANCE AND ACCOUNTS
i.
The corpus of the Association shall be in the first instance, the corpus transferred by
the existing unregistered Association and all subscriptions collected from Life
Members, Patrons and Ordinary Members.
ii.
All donations contributed by the Alumni/the General Public/Institutions shall be
credited to the corpus account unless otherwise specifically desired by the donor.
All assets of the Association shall rest with the Executive Committee and the
Association shall be represented by the Resident Secretary in all courts, tribunals
and offices.
iii.
iv.
The Executive Committee, in general, and the treasurer in particular, shall be
responsible for the management of the finances of AAA.
v.
The Treasurer will present to the Executive Committee the monthly accounts,
statement of the receipts and payments for approval by the committee.
vi.
Annual statements showing: (a) Receipts and payments, (b) Income and
Expenditure and (c) Assets and Liabilities, after approval by the executive
Committee and duly audited, shall be presented at the Annual general Body
Meeting once in a year and not later than 2 months from the close of the financial
year.
vii. The Annual accounts will be audited before presenting to the General Body by a
Chartered Accountant / Registered Audit Practitioner. The Auditor for auditing the
account will be appointed by the General Body and the fee for the Auditor shall be
fixed by the General Body.
6. GENRAL BODY AND ITS MEETINGS
A. Members, under all categories, constitute the General Body of the AA. The General
Body of the Association shall hold its meetings and transact business as per provisions of
the Societies Registration Act and the Rules framed hereunder by the Government. It
may also transact any other business not inconsistent with the said Act and Rules and in
accordance with the Rules and Bye-Laws framed by the Association.
B. The President shall call the Annual General Body Meeting. The Annual General Body
Meeting shall be ordinarily held every year before 31st May, in which the duly audited
Annual Accounts of the association will be presented by the Executive Committee for
approval. Notice for the General Body Meeting will be served to the members, 21 days
in advance, by the Resident Secretary. The business will be transacted as per the
circulated agenda.
C. Members desirous of moving resolutions shall send them in writing to the Resident
Secretary of AAA at least 10 days before the date fixed for the Annual General Body
Meeting.
D. Annual General Body Meeting notice indicating the agenda and calling for nominations
for elections in respect of the year when elections are due shall be sent to the members at
least 21 days prior to the day of the meeting. However, no discrepancy in sending the
meeting notice, or non-receipt of the meeting notice by any members, shall invalidate the
GBM or decisions taken therein.
E. In case nominations are not received before the dates fixed for the same, the Presiding
Officer will conduct the elections after calling for nominations at the General Body
Meeting.
F. Elections, if required, will be held by secret ballot, and the President will nominate a
Returning Officer for the purpose.
G. The Returning Officer shall have full powers to decide upon the method of conducting
the elections.
H. Special General Body Meeting may be convened at any time by the Resident Secretary,
on the requisition of not less than 50% of the total members of the Executive Committee
for discussing specific issues of special nature or on receiving a written notice of
requisition by at least 10% members to discuss specific subject. In either case, prior
approval of the President is necessary. The executive Committee, shall, within 10 days
from the date of receipt of the requisition proceed duly to call a Special General Body
meeting for the consideration of the business stated, on a day not later than 40 days from
the date of receipt of requisition.
I. QUORUM: No business shall be transacted at any General Body Meeting unless there is
a quorum. The quorum for the Annual General Body Meeting shall be in accordance
with the rules framed under the Societies Registration act, in the absence of which it shall
be one-tenth of the total membership or 50, whichever is less. If there be no quorum at
any Annual General Body Meeting within half-an-hour of the time fixed for the meeting,
the meeting shall be adjourned by another half-an-hour and reconvened to transact the
same business even without a quorum.
7. DUTIES AND RESPONSIBLITIES OF THE OFFICE BEARERS
i. President: The President will preside over all meetings of the Executive Committee
and general Body. He will regulate the debates, the order of business and give rulings
on points raised. The President is responsible for the overall growth and well being
of the Association and shall act as the guiding spirit. He shall exercise general
control over all the activities of the Association. He is also empowered to call
meetings of the EC and the GB. He is authorized to give the powers to take decisions
when required, and bring all such decisions before the GB and/or EC for ratification.
ii. A) Resident Secretary
a) She/He shall be responsible for all the day to day activities of the AAA.
b) She/He shall act as liaison between the association and the Alma Mater, arrange
for collection of life membership fees, arrears, etc.
c) She/He shall arrange for proper maintenance of records of all correspondence,
liaison between association, alumni, Alma Mater and take such other
responsibilities that may be assigned by the EC from time to time.
d) She/He shall issue notices for all meetings and make necessary arrangements, for
holding meetings.
e) She/He shall carry out all the decision of the GB and EC in accordance with the
rules.
f) She/He shall keep the minutes of the proceedings of all the meetings of the GB
and EC.
g) She/He shall sue or be sued in his/her name on behalf of the Society.
B) External Secretary:
a) She/He shall interact with the President and Resident Secretary and help to
arrange programs of the association outside headquarters.
b) She/He shall assist the EC in all its activities including sponsoring of programs,
arranging lectures and meetings, and shall work jointly with the Resident
Secretary in keeping liaison with the management, the alumni and Alma Mater.
c) She/He shall keep the minutes of the proceedings of all the meetings of the GB
and EC, in the absence of Resident Secretary.
ii) Treasurer:
a) She/He shall be responsible for preparing a proper budget for the activities of the
AAA.
b) She/He shall keep proper book of accounts of the receipts and expenditure of the
Association and the assets and liabilities with proper receipt books and vouchers
(as per Section 11 of the Societies Registration Act).
c) She/He shall prepare and submit to the EC monthly, half-yearly and annual
accounts and have the annual accounts audited for presentation and approval by
the GB.
d) She/He shall keep records and maintain the custody of the assets and liabilities of
the AAA and present statements to the EC and the GB in this regard.
e) She/He shall be responsible for collection and accounting of the membership fees
from the Alumni.
f) She/He shall arrange for obtaining grants and donations for the activities of the
AAA.
g) She/He shall assist the Secretaries in arranging meetings, and make available
required funds duly approved by EC/President.
h) She/He shall remit to the bank all amount collected at the earliest and in any case
not later than 24 hours.
i) She/He is authorized to keep an imprest amount of Rs.250/- for day to day
expenses.
8. ANNUAL BUDGET
The Executive Committee shall approve the Annual Budget and the budget proposal for
each action and keep control on the expenses.
9. APPROVAL OF ACCOUNTS
The Executive Committee, by a majority vote, shall approve the accounts presented by
the Treasurer.
10. APPOINTMENT OF STAFF
The EC shall approve the appointment of part time / full time staff to assist the office
bearers and fix their honorarium.
11. BANK ACCOUNT
i.
The bank account of the AAA shall be opened only in a Nationalized Bank duly
approved by the EC.
ii.
The accounts of the AAA shall be operated, by any two among the Treasurer,
Resident Secretary and President
iii. All payments above Rs.1,000/- shall be ordinarily through cheque.
iv. All payments shall have proper vouchers, and payments above Rs.1,000/- shall be
signed by the President. Payment less than Rs.1,000/- shall be signed by the
Resident Secretary.
12. GENERAL
i.
The Executive Committee Members who do not attend three consecutive meetings
cease to be EC members and the EC shall have powers to fill the vacancy by cooption. The EC member may abstain from the EC meetings on health grounds and
other genuine reasons, however, with the permission of the President.
ii.
The EC is authorized to fill up any vacancy in the EC by co-opting any life member.
iii. All categories of members are eligible to attend and participate in all the functions
and activities of AAA.
iv. Any member who wishes to contest in elections should have been a Life Member for
the past twelve months, immediately preceding the election date, and must have paid
the membership fee in full with no arrears or dues, of any nature, from him/her to
AAA on the date of nomination.
AIISH ALUMNI ASSOCIATION
THE ALL INDIA INSTITUTE OF SPEECH AND HEARING, MYSORE – 570 006
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M.S.Ed(HI)/Diploma (DHLS/HA&ET/TYHI) PG Diploma
BRANCH
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PRESENT DESIGNATION
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AIISH Alumni Association
AIISH, Mysore – 570 006
Signature
CATEGORY OF MEMBERSHIP
1) ORDINATY MEMBER
: Rs.500/-
2) LIFE MEMBER
: Rs. 1000/-
3) NRI MEMBERSHIP/LIFE MEMBERS
: $ 100