Risk Management Tool (this tool has been completed with data for illustrative purposes)
Project area
Risk identified
Cause/Source
Project Scope
Scope is under
estimated
Poor collective
planning and lack
of adequate
literature review
Narrow
consultation Poor
spade work
No clear plan or
lack of formative
research
Complicated fund
management
solutions
Private/partnership
concept
Site selection
criteria
Lack of research
orientation
Key stakeholder
unaware of project
& own role
Poor consultation
and engagement
techniques
Lack of coordination
Additional
components
Project
Schedule
Uncertain
recruitment rate; too
slow or too fast
Contracting delays
Inefficient/Incompati
ble systems
Stakeholder
buy in
Ethics review
decisions
Duplication of efforts
leading to conflict
Probability
1 low high
3
4
Affected site
Seriousness of impact
1 less – 10 threat
Course of Action
x.y,.z
5
6
Contingency Planning
5
5
5
3
3
3
4
4
3
3
7
8
8
8
7
7
Contingency Planning
2
3
And prevention mitigation
3
Prevention
4
9
7
7
5
9
Mitigation of impact
4
7
Transfer Project Managers of focal persons
to deal with
Transfer to Project Manager and MOH focal
people
Mitigation of impact
Transfer Project Managers of focal persons
to deal with
Risk Plan
1. Avoidance: Course operation that eliminates exposure to the threat
2. Transfer: Move to someone else to handle more relevant.
3. Assumption: Recognise the risks but choose to take no course of action.
4. Prevention: Take course of action to reduce the probability of occurrence.
5. Mitigation of Impact: Strategy to reduce negative effects of the problem/
6. Contingency Planning: Prepare contingency plans in advance to address the risk if it occurs – mainly high probability and threatening situations.
Risk Management Tool (this tool has been completed with data for illustrative purposes)
Facilities and
equipment
Need for data
collection (both
clinical and
Community
questioned.
Incomplete orders
Delay in installation
Substandard/incom
patible systems
Resource
Delay in recruitment
Staff poaching &
high turnover
Fund
Mismanagement
Institutional
Misaligned priorities
Inadequate sponsor
support
Incapacity to deliver
Lack of research
orientation
4
10
Possible avoidance modifying our plans
Poor planning
Import Duty
waivers and
contract delays
Poor consultation
and configuration
by sponsor
Remote areas an
attractive package
Remote areas an
attractive package
Poor systems lack
of capacity
Poor monitoring
Poor planning
5
5
7
3
Mitigation & prevention action
Mitigation and preventive action
2
4
Mitigation of impact
3
Contingency planning
2
8
8
8
4
10
2
3
8
Corrective and preventive action
Contingency Plan
Poor recruitment
Funds delays
Bureaucracy
3
8
Mitigate impact training TA monthly support
– use of short-term consultants
Contingency planning
Risk Plan
7. Avoidance: Course operation that eliminates exposure to the threat
8. Transfer: Move to someone else to handle more relevant.
9. Assumption: Recognise the risks out choose to take no course of action.
10. Prevention: Take course of action to reduce the probability of occurrence.
11. Mitigation of Impact: Strategy to reduce negative effects of the problem/
12. Contingency Planning: Prepare contingency plans in advance to address the risk if it occurs – mainly high probability and threatening situations.
Risk Management Tool (this tool has been completed with data for illustrative purposes)
Project team
Delayed decisions
Bureaucratic structures
of authority Government
partners
2
2
2
6
6
6
Prevention – consultation of feedback
Negative team dynamics. At
least within 3-6 months of
project
Poor communication
Unclear authority and
accountability systems
Ineffective leadership
Poor recruitment
Non-supportive
structures
Poor communication
Lack of project charter
Greed
Incompatible work ethics
Poor communication
3
8
Prevention through open frequent
communication
3
7
7
Mitigation of impact: training and sponsor
support
2
3
5, 5
9
Mitigation of impact
Avoidance and prevention
4
9
Contingency: part time assistance
Treatment errors
Recruitment and funding
delay
Lack of expertise
3
6
Laboratory errors
Lack of expertise
3
6
Inadequate drug
procurement
Lack of SOP’s
3
8
Delayed date collection
Lack of experience
3
4
Political/Policy framework
Poor policy analysis
Change in political office
bearers
God Almighty
3
Cultural/historical barriers
Lack of proper
community entry
3
10
10
10
10
10
9
9
Mitigation of impact
Refresher training
24 hour hot line
Prevention
Additional training
QA/CC implementation
Prevention
Distributor consultancy and emergency
service contracted
Mitigation of impact
Assistance from clinical monitors
Avoidance team to familiarise themselves
with all relevant policies
Patent, copyrght issues
Pharma and government
relations
1
Ineffective leadership
Personality clashes
Consortium dynamics
Lack of HR personnel
Technical /
Clinical
External
influences
Natural disasters
5
8
Mitigate – (Contingency planning) Requests
from Project Managers
Contingency plan request from Project
Manager
Assumption
Risk Management Tool (this tool has been completed with data for illustrative purposes)
Risk Plan
13. Avoidance: Course operation that eliminates exposure to the threat
14. Transfer: Move to someone else to handle more relevant.
15. Assumption: Recognise the risks out choose to take no course of action.
16. Prevention: Take course of action to reduce the probability of occurrence.
17. Mitigation of Impact: Strategy to reduce negative effects of the problem/
18. Contingency Planning: Prepare contingency plans in advance to address the risk if it occurs – mainly high probability and threatening situations.