Item 3.I-June 18, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Gerald Marczynski
Position #(s): 10757
Current Title: Associate Vice President, Student Life Services
Current Range: 7
(JCC:76984;1E;CA7001;CC001;E)
Department: Student Life Services
College/Division: Vice President,
Student Services
Account #(s): 1101-105-0701; 1708-105-1107; 1703-105-1201
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( X ) Title Change, Proposed Title: Associate Vice President, Student Life Services
/ Dean of Students
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President, Student Services
__________________
Date
Action Approved by the President (Completed by Faculty HR):
Position #: 10757
EEO Code:
1e
CUPA Code: CA7001
Exempt: Yes or No Census Code: 001
Job Class Code: 77018
Range: 7
Effective Date: 6/1/2010
Approved Title:
ASSOCIATE VICE PRESIDENT, STUDENT LIFE SERVICES / DEAN OF STUDENTS
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Associate Vice President, Student Services / Dean, Students
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1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Associate Vice President for Student Life Services / Dean of Students, is one of three senior
administrators in the Division of Student Services with primary responsibility for creating a vibrant
campus life for a growing and increasingly diverse student body at the University. Opportunities to do
so include living/learning communities, modern residence hall and dining facilities, a new student
union, leadership development, and support to students in need. The incumbent is responsible for
human resource, facility, fiscal, and administrative management of the division which includes
approximately 30 administrative faculty, 58 classified staff, 8 graduate assistants, and 250 student
employees. The Associate Vice President provides leadership, oversight, direction and support to all
personnel within the following units: Associated Students (including Student Government, Student
Activities, ASUN Bookstore, Greek Life and Campus Escort Services); Assistant Dean of Students;
New Student Initiatives;; Residential Life, Housing and Food Services; Student Union; and Student
Conduct (including Alcohol Prevention Programs) . This position serves in a Dean of Students
capacity handling emergencies and is the on-call person for Police Services when incidents involving
students occur. In addition, the Associate Vice President serves as the President's designee to review
the recommendations of student conduct board hearings, and issue the final disposition of the case.
The Associate Vice President serves as the President’s designee to review requests for approval of
alcohol at events held on campus. This position reports to the Vice President for Student Services.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
65% - Management and Supervision
 Supervises personnel, budgets and operations of the major units in Student Life Services.
Budgets comprised of state funds, grants, student fees and self support accounts
 Provides vision and leadership to staff by problem solving, encouraging collaboration and
coordination
 Facilitates the establishment, implementation and evaluation of all departmental activities
regarding strategic planning, including program innovation, mission and vision focus, and
effective services for students
 Provides oversight of all departmental assessment plans and reports; ensures compliance and
evaluates reports for accountability, accuracy and relevance
 Manages capital construction projects for auxiliary activities in Student Services
25% - Dean of Students Responsibilities
 Serves as a “point person” for the division when a student and/or student’s family needs
assistance with withdrawals or missing classes due to a medical or personal emergency
 In collaboration with other faculty, enforces, updates and distributes all policies and
procedures impacting students, including the Student Code of Conduct and the Student
Alcohol Policy
 Provides oversight and coordination of student life policies, procedures, and emergency
protocol involving students; advises other staff and faculty on appropriate actions to ensure
student health and safety
 Conducts research that contributes to the body of knowledge in student development theory
 Promotes diversity in all aspects of student life
 Communicates with media personnel about student and campus issues
Position Description – Associate Vice President, Student Services / Dean, Students
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10% - Other duties as assigned
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The incumbent has the broadest level of autonomy and authority to make decisions regarding student
life issues on campus, including the determination of first responses to students, their families and the
university community in emergency situations.
Impact:
Decisions and judgments in this area significantly impact the quality of student life on campus.
Decisions affect the academic mission, safety, social environment, and public image of the university.
The areas supervised by this person have a particularly high level of public visibility and decisions
have significant consequences for students and the campus at large. For example, the alcohol policy,
escort, housing, and student conduct affect the safety and protection of students, campus personnel
and property. Decisions on discipline, student union activities and housing policies affect the
recruitment and retention of students as well as the campus at large. Some departments are highly
vulnerable to legal action and good decisions can prevent lawsuits.
Judgments may result in poor student retention and increased time to degree. Decisions or
judgments in personnel and budget matters profoundly affect department capability, morale and
effectiveness. Due to the large self-support budgets, decisions determine whether the auxiliary
departments maintain fiscally sound operations.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Strategic planning
 Ethical management
 Multicultural issues in higher education
 Higher education fiscal and contractual management to include budgeting principles and
practices and self-supporting operations
 Education research methodologies
 Effective administrative practices
 Program development, evaluation, and assessment to support student development theory
and student affairs
 Federal and State law and relevant statutes and case law in higher education
 Student judicial procedures, and/or as a student judicial officer
 Higher education academic policies and procedures for residence hall living, Greek life, and
student code of conduct
 Basic concepts of facility management and capital construction projects
 Supervision and management of student services, higher education and college/university
auxiliary services
 State and Federal laws and regulations concerning Federal Educational Rights and Privacy
Act (FERPA) and Health Insurance Portability and Accountability Act (HIPPA)
Position Description – Associate Vice President, Student Services / Dean, Students
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Skills:
 Effective listening and oral and written communication
 Human resources supervision/management of a complex organization
 Hiring, training and supervising staff in ways that ensure inclusive educational environments or
students of various race and/or ethnicity, place of origin, sexual orientation, religion/spiritual
identity, physical and psychological ability, age, gender, and socioeconomic status
 Program and policy development and implementation
 Effective evaluation, assessment methods and application of results, and reporting to
university, State, and/or Federal agencies
 Financial and contractual management
 Negotiating, mediating and counseling for student conflict/grievance resolution
 Analytical, decision-making, and problem-solving skills
 Interpersonal and human relations skills
 Research methodologies – research design and data collection and analysis – both qualitative
and quantitative – to conduct original research
Ability to:
 Maintain confidentiality of information
 Maintain professional business and work ethics and standards
 Build consensus and share vision
 Research issues/situations, develop and provide solutions, exercise sound judgment to make
appropriate objective, fair, and consistent decisions, and implement solutions reflective of the
university’s mission and commitment to diversity
 Establish division goals and supervise operational plans to attain them
 Conduct program evaluation, assessment and apply results
 Conduct negotiations and/or mediations
 Manage/analyze budgets from diverse sources
 Manage resources effectively and efficiently
 Manage relationships with faculty, staff, colleagues, community members, parents and
especially students in an increasingly diverse environment
 Work with students from diverse backgrounds
 Foster a climate that nurtures diversity and promotes a welcoming environment
 Create a vibrant and inclusive campus community
 Create and support a collegial environment
 Be flexible with work schedule to work after hours or on weekends when needed
 Develop programs to support student development theory
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Campus Administration
Faculty and Staff
Directors, other administrative
faculty and classified staff
Finance and Administration
personnel
Digital initiatives
Reason for Contact
To discussion situations involving student government, policy
recommendations, advocacy for students, and communication; to
review departmental activity, recommend policy, accept direction
and seek approvals when required
To discuss and resolve discipline related cases
To provide direction and information regarding sensitive and/or
high profile student issues
To discuss budgets, contracts, and purchasing
To discuss publication materials
Position Description – Associate Vice President, Student Services / Dean, Students
Directors of SLS
University Media Relations
Facilities Services
Assessment Office
Development Officer
Student governments and
fraternity and sorority officers
Club officers
Students in crisis
Students’ appeals
Student Advisory Boards
To discuss fiscal, personnel or administrative matters
To discuss sensitive public relations issues related to campus
crime, discipline, and student activities
To discuss and coordinate renovation/construction projects
To obtain data regarding learning and service outcomes
To discuss possible grant and scholarship fundraising
opportunities
To provide direction and resolve issues (including attendance at
ASUN senate meetings)
To clarify issues, answer questions and explain actions
To provide guidance, resolve conflicts, and make referrals
To discuss decisions of the University (i.e., housing contracts)
To address relevant issues
External
Local and state agency
representatives and community
residents
Reason for Contact
To discuss issues related to students
National fraternities and
sororities
Office for Legal Affairs and
Administration
Personnel from other system
campuses
Law enforcement personnel from
other jurisdictions
Vendors and other for-profit
business
Professional associations
Parents
To provide direction and support and resolve conflicts
Alumni
Media personnel
Lawyers
System insurance office
Architects and construction
personnel
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To resolve issues on student and employee discipline cases
To interpret and implement policy and procedures
To resolve issues regarding crimes committed by students off
campus
To secure best pricing and availability
To gather best practices on student life concerns
To discuss student issues, resolve conflicts and provide
information
To provide information
To conduct interviews on campus issues
To review student cases
To resolve issues on contracts and events hosted by student
organizations
To discuss and coordinate construction projects of auxiliary
activities in Student Services
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Doctorate Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Doctorate and five years of full-time higher education experience to include supervision
and management of student services and higher education and college/university
auxiliary services
Position Description – Associate Vice President, Student Services / Dean, Students
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
Must have satisfactory results on a background check
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