Board of Directors Position Descriptions
Provide emerging nonprofit leaders with opportunities for professional development,
education, and networking, while promoting a continuing dialog among nonprofits in the
Grand Rapids region.
Board Structure
Chair (2)
The board chairs work closely to guide the overall operations of YNPN of Grand Rapids,
encouraging and overseeing the work of the board, committees and the activities of
YNPN of Grand Rapids through energetic leadership and strategic leadership skills.
Secretary (1)
The secretary is responsible for certifying and keeping all original copies of the bylaws of
YNPN of Grand Rapids and ensuring current copies of the bylaws, policies, and
procedures are provided to the board. The individual in this position is also responsible
for ensuring all board members receive board minutes, action items, and agendas for
board members. This individual will work closely with the board chairs to ensure YNPN
of Grand Rapids is providing board members with development opportunities.
Treasurer (2)
The treasurer is responsible for overall health and financial wellness of YNPN of Grand
Rapids: preparing and managing the annual budget; presenting monthly financial reports;
managing expenses and reimbursements; and ensuring overall compliance of YNPN of
Grand Rapids finances.
Marketing and Communications (2)
The marketing and communications chairs market all YNPN of Grand Rapids events and
programs, and manage the organizational brand. The marketing and communications
chairs will also work closely with the membership chairs to develop communications for
outreach to young nonprofit professionals.
Membership (2)
The membership chair helps build financial support for YNPN of Grand Rapids through
membership recruitment. These board members will also work closely to track all YNPN
of Grand Rapids members, recruit new members, and seek new benefits for members.
Development (1)
The development chair helps build financial support for YNPN of Grand Rapids through
sponsors and donations.
Educational Programming (2)
The educational programming chairs plan and implement monthly conversation starters
and lunch time educational programming.
Partnership and Recognition (2)
The partnership and recognition chairs work closely to plan and implement the YNPN
Leadership Awards and other partnership programs. This committee is also responsible
for extending opportunities for new partnerships with YNPN of Grand Rapids.
Members-at-Large (3)
The Members-at-Large serve on the board as a representative of the members of the
board and on one committee of the board. This position is intended to provide members
an opportunity to get to know the YNPN of Grand Rapids board through a one year term.
Requirements
Is committed to attending regular board meetings.
Is a member of YNPN of Grand Rapids
Serves a two year commitment, according to bylaw specification or a one year
term as a member-at-large
4. Is committed to upholding the mission and vision of YNPN of Grand Rapids,
furthering the organization, and abiding by the bylaws
5. Attends at least one YNPN event per month
1.
2.
3.
Officer Responsibilities
Chair
1.
2.
3.
4.
5.
6.
7.
Provide shared leadership to the Board and Officers
Monitors financial planning and planning support
Evaluates the performance of the organization in achieving the mission annually
Leads board in development of yearly goals and board commitments
Performs the responsibilities of the other when they are not available
Co-facilitate Board and Officer meetings
Will serve as liaison to the YNPN National Board and for other YNPN chapters in
Michigan, as well as EPIP Michigan. Serve as liaison to any community and
fiscal sponsors
Will serve as contact for all committees
Regularly seeks out and connects with new community partners, as well as annual
sponsors
10. Connects with nonprofit organizations and foundations to discuss the importance
of YNPN membership for their employees in their 20s and 30s
11. Act as YNPN representatives at all events to answer questions and introduce
speakers
8.
9.
Secretary
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Sets officer meeting dates, times, and places
Puts together agenda for board and officer meetings
Sends task alerts out to board members following each regular board meeting
Maintains records of the board and officers, and ensures effective management of
organizational records
Manages minutes at board and officer meetings
Ensures minutes are distributed to members shortly after each meeting
Keeps event and meeting attendance records
Keeps track of all organizational records for archive
Works with membership committee to ensure a proper record of all members is
kept
Manages and works to provide members of the board development opportunities
Treasurer
Prepare and manage the annual budget
Present monthly financial reports
Manage expenses and reimbursements
Ensure overall compliance of YNPN of Grand Rapids finances
Ensures development and board review of financial policies and procedures
Will prepare financial report annually
When available, should be present at events where cash may be present. If not,
should have task assigned
8. Develop and track the bookkeeping system
9. Issues receipts and invoices for membership checks or members seeking an
invoice
1.
2.
3.
4.
5.
6.
7.
Committee Chair Responsibilities
1.
2.
3.
4.
Set agenda for committee work, including yearly goals
Ensure committee members have information
Oversee logistics of committee operations
Communicate committee progress at all board meetings
5.
6.
Set agenda and run committee meetings
Ensure distribution of information and materials to committee members
Marketing and Communications
Market all YNPN of Grand Rapids events and programs
Develop and maintain organizational branding
Work closely with the membership chairs to develop communications for
outreach to potential new members
4. Maintain website, ensuring all events and membership information is represented
5. Maintains and communicates through all social networking sites
6. Works with designer or designs all YNPN of Grand Rapids traditional branding
materials, including event programs or other event materials
1.
2.
3.
Membership Chair
1.
2.
3.
4.
5.
6.
7.
8.
9.
Recruit new members
Seek new benefits for members
Develop outreach strategy, alongside marketing and communications, for
development of new members
Track all YNPN of Grand Rapids members and maintain database of members,
along with secretary
Track and manage all membership renewals
Works with treasurer to ensure all members are receiving receipts and/or invoices
for membership payments
Attend all events or assign an individual to act as membership representative at
each event
Ensure educational programming, and partnership and recognition committees
have an updated member list for all events
Works with partnership and recognition committee to set agenda for annual
membership meeting
Development Chair
Recruit new organizations and companies to provide financial support to YNPN
of Grand Rapids
2. Maintain and recruit new organizations to become organizational members of
YNPN of Grand Rapids
1.
Educational Programming
Plan and implement monthly monthly conversation starters and semi-annual
educational luncheons
2. Work with marketing and communications to ensure event registration and
information is available on the YNPN of Grand Rapids website
1.
Plan all event logistics, including meals, location, speakers, location layout,
registration, and others as they may be necessary
4. Attends all events planned by this committee to ensure set up is completed
correctly, speakers are all set, and board members are in position for check-in or
registration
3.
Partnership and Recognition
1.
2.
3.
4.
5.
Plan and implement the YNPN Leadership Awards, including location, speakers,
location layout, registration, and others as they may be necessary.
Work with marketing and communications to ensure event registration and
information is available on the YNPN of Grand Rapids website
Maintain relationships with partners interested in providing educational
programming support to YNPN of Grand Rapids members
Attends all events planned by this committee to ensure set up is completed
correctly, speakers are all set, and board members are in position for checkin or
registration
Work closely with educational programming to ensure all evening events have a
networking element and to plan the calendar of events throughout the year
Member-at-Large
Represent members at board meetings
Elicit and respond to feedback from members
Work closely with the membership committee on recruitment
Work with the memberhsip and educational programming committees to survey
members yearly
5. Serve on one committee of the board.
1.
2.
3.
4.
*All committee responsibilities should be divided among committee chairs