BOARD OF DIRECTORS MEETING
MINUTES
Friday, September 18, 2015
3:15 PM
WSL ITV-Studio C
Associated Students Incorporated
California State University, Bakersfield
43 SU
9001 Stockdale Highway
Bakersfield, CA 93301-1002
http://www.csub.edu/asi
(661) 654-2418
Fax (661) 654-2414
I.
CALL TO ORDER
The meeting was called to order by Chair of the Board, Ajaypal Dhillon at 3:21 pm.
II.
ROLL CALL
Mike Kwon, Jennifer Sanchez, Danielle Kinsey, Parmeet Sidhu, Mirka Sanchez,
Anish Mohan (recognized by the Chair at 3:28pm), Oscar Alvarez (recognized by the
Chair at 3:28pm), Jesus Banuelos, Kathy Barrios (recognized by the Chair at
3:26pm), Ajaypal Dhillon, Janet Farala, Mariela Gomez, Nadia Mirkazemi, Nicole
Mirkazemi, Kaliso Mwanza (via video), Precious Nwaoha, Ruth Orozco, Charmaine
Parubrub
Members Absent: Salvador Gomez-Pantoja
Also Present: Mariah Schultz, Clarissa Cano, Nicola Barrett, EJ Callahan, Janet
Millar, Sarah Hendrick, Emily Poole, and Mary Barnes.
III.
INTRODUCTIONS
Mariah Schultz introduced herself as the Communications, Student Development,
and Special Programs Coordinator for the Student Recreation Center. Mariah will be
the SRC Liaison for ASI.
Maureen Fillmore introduced herself as the Greek Life Coordinator and Student
Union Coordinator.
Clarissa Cano introduced herself as the Greek Liaison for ASI.
Graham introduced himself from the Runner student paper.
Emily Poole introduced herself from Campus Programming. Emily is the Campus
Programming Liaison for ASI.
Nicola Barrett introduced herself as the Student Athletic Advisory Council President.
Nicola will be the SAAC Liaison for ASI.
Miguel Lopez from UCI is observing this meeting.
Brittany Perez introduced herself as a candidate for the ASI board.
Courtney Ludford introduced herself as an AS Rep.
IV.
ACTION ITEM - APPROVAL OF THE AGENDA
M/S Danielle/Ruth moved to approve the agenda. Agenda approved.
Students Working for Students
V.
ACTION ITEM - APPROVAL OF THE MINUTES FROM PRIOR MEETING
M/S Jennifer/Janet moved to approve the minutes. M/S Mike/Danielle moved to
amend the minutes to add Anish Mohan under Roll Call and a friendly amendment to
correct the spelling of Alex Avila’s last name. Amended minutes approved.
VI.
PUBLIC COMMENT (3 minute maximum)
None
VII.
ALUMNI REPRESENTATIVE REPORT
Sarah announced the Alumni Board had their first meeting last night and thanked
Danielle for attending and looks forward to working with her as the ASI
representative to the Alumni Board for the year. There will be opportunities for
mentorship between Alumni and current students. A new component to the board
this year is the Mentorship Committee, which is looking forward to working together
with ASI.
Sarah announced three student assistants will be hired to work in the following
areas: Alumni Office, Donor Relations and Annual Fund office. These positions will
start immediately, and will work up to nine hours per week at $9.00 per hour. By midOctober those students will need to be work study eligible. If anyone is interested,
please contact Sarah.
Sarah reminded board members to spread the word that Hall of Fame nominations
are currently open and will close October 2nd. More information can be found on their
website, alumni.csub.edu.
VIII.
ACADEMIC SENATE LIAISON REPORT
Janet Millar introduced herself as the Coordinator for the Counseling Center, serves
on the Academic Senate, and Chair of the Academic Support and Student Services
Committee; and the Academic Senate Liaison to ASI this year. She announced that
committees will begin meeting next week. It is important to make sure that there are
ASI representatives for the Academic Affairs Committee, Budget and Planning
Committee, and Academic Support Student Services Committee.
Janet informed the board that students were interested in a Winter Commencement.
That interest has been referred to the Academic Support and Student Services
committee.
IX.
APPOINTMENTS/OATH OF OFFICE
M/S Oscar/ Anish moved to approve Brittany Perez to the ASI Board. Motion
approved; Brittany Perez is appointed as ASI Director of Community Affairs.
M/S Parmeet/Kathy moved to open discussion on Alex Avila’s appointment to the
board. Danielle announced that Alex wished to withdraw his ASI board application
due to time commitments; however he will be an AS Rep. M/S Jennifer/Anish moved
to table Alex’s application indefinitely. Motion approved.
X.
CAMPUS ISSUES
Danielle announced that ASI was tagged on a Facebook post discussing the lack of
space for students in some classrooms. A Geology 309 course does not have
Students Working for Students
enough seating for students which left six students standing during the class.
Danielle was also told the waiting time for the lines in the Student Café were too
long. Both of these issues were referred to the University Affairs Committee for
follow-up.
Jenny reminded the board to submit completed campus issues reports for
documentation and follow-up.
XI.
NEW BUSINESS
A. STUDENT LEADERSHIP COUNCIL PRESENTATION-5min. (DISCUSSION)
Mike gave a presentation on the goals, information, and expectations for the
Student Leadership Council Meeting. Student Leadership Council consists of
elected representatives from each club and organization on campus. The first
meeting will be held September 25th from 11:00 am to 12:00pm for all clubs and
organization on campus. Board members are encouraged to attend. President
Mitchell and his Cabinet members are scheduled to attend the Student
Leadership Council meeting on October 9th from 11:00 am to 1:00 pm in the
Business Development Center 401 D.
XII.
OLD BUSINESS
A. ASI BOARD MEETING LOCATION/TIME DETERMINATION-5 min. (ACTION)
M/S Oscar/Kathy moved to confirm the day, location, and time for future ASI
Board of Director meetings. Mike informed the board there was previous
discussion of possibly amending the time of the board meeting due to a class
conflict. Information received since that discussion verified that class conflict
would only be on one date; therefore the meeting time proposed to this board will
remain on Friday’s from 3:15pm to 5:00pm in WSL ITV- Studio C. Motion
approved 16/0/0.
XIII.
B.
SB101 ASI LOGO ADDITION-2 min. (ACTION)
M/S Oscar/Anish motioned to discuss SB101 ASI Logo Addition. Mike reminded
board members there will be an addition to the organization’s logo: “CSU
Bakersfield” will be added under “ASI”. The new logo will serve as a branding
opportunity for external travels and branding on new ASI items. SB101 approved
16/0/0.
C.
FR101: FUNDING GUIDELINES REVISION-3 min. (ACTION)
M/S Oscar/Danielle motioned to approve new funding guidelines and revisions.
FR101 approved 16/0/0.
SPECIAL REPORTS
A. ANTELOPE VALLEY
Kaliso stated Welcome Back Week events are scheduled on September 22nd and
23rd. Events will include a scavenger hunt; planned to familiarize students with
locations of services on the campus. Gift cards and t-shirts will be given out at
this event. There will be promoting of the AV website for information on activities.
There will also be club sign-ups and tabling.
October 1st Health Services will be conducting suicide prevention information
session; October 7th will be a meet and greet with AV Interim Dean Dr. Schultz;
and October 27th CECE will be facilitating a grad school application workshop.
Students Working for Students
Kaliso announced the three steel doors damaged in previous vandalisms have
now been replaced.
B.
GREEK LIAISON
Clarissa introduced herself as the Secretary for Greek Council and the Greek
Liaison for ASI. Beginning of fall quarter is an important time for Panhellenic and
Panhellenic Associate Sororities and Fraternities with recruitment and rush.
Panhellenic will be having a root beer float sale September 23rd in the Student
Union Lounge or Patio. If you have any questions regarding Greek Life, contact
Clarissa or the Greek Council President Jasmine Lopez.
C.
STUDENT ATHLETIC ADVISORY COUNCIL
Nicola stated she is the 2015-2016 SAAC President. They just had a meeting
where they discussed this year’s vision, and improving their relationship with the
rest of campus. They are working on some events for the year: a toy drive,
November 14th will be a Lip Sync contest of athletic teams, with the winners
performing on November 17th. If ASI has any ideas for collaborations, please
contact Nicola.
D.
STUDENT UNION & ORGANIZATION GOVERNANCE
EJ encouraged everyone to get on RunnerSync. All club and organization
information, meetings, and news can be found there. Club Fair on Wednesday
had a great turnout, along with the Bike Launch, and the ASI barbeque.
Collaboration works; let’s work together to provide for our large number of
incoming students. Maureen added all students are able to log into RunnerSync
using their MyCSUB credentials. She also encouraged students to use all the
tools in RunnerSync such as polls, discussions, voting, news feeds, post all your
meetings and events.
Anish asked if RunnerSync had a mobile app. EJ answered yes, go to the app
store and search OrgSync, and then search RunnerSync or CSUB.
E.
CAMPUS PROGRAMMING
Emily announced Sensational Sophomores has started and have approximately
100 participants. Rowdy Run is Wednesday September 23rd at the halftime of the
Women’s Soccer game; student leaders are asked to participate in the human
tunnel for the freshmen to run through. Campus Cleanup will be September 28 th.
On September 24th there will be a Brown Bag event in the Stockdale Room at
noon a MMA fighter will be the guest speaker. Lunch with our Leaders will be
held October 7th in the Student Union Lounge from 12pm to 1pm; which is an
opportunity to discuss issues with President Mitchell and the Cabinet members.
Runner Letter day will be October 14th. Volunteers are needed to write letters of
support and encouragement to freshman, as well as volunteers to pass out the
letters to the freshmen on October 14th.
Runner Nights Carnival will be held on October 30th; this will be a collaboration of
all Student Affairs departments: Student Union, ASI, Campus Programming,
Athletics, Housing, SRC, and VP of Student Affairs. The Planning Committee will
be organizing one big signature event per quarter.
Homecoming Week will kick off with the Alumni Hall of Fame on February 20th;
events will be scheduled all week and culminate in the Basketball game,
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barbeque and Dance on February 27th. Campus Programming will be working
with the AV Campus; on providing a bus again this year for AV students to be
transported to Bakersfield to attend the Homecoming Dance.
Sarah requested Emily to send information regarding the Runner Letter Day to
Alumni Board members. Sarah stated the Alumni Board is planning on doing
some Alumni Outreach with AV campus.
F.
STUDENT RECREATION CENTER LIAISON
Mariah announced along with herself there are two other new coordinators at the
SRC: Outdoor Adventures and Experiential Coordinator Marshall and the
Facilities and Member Services Coordinator Trey. SRC is planning new
programming and events.
Mariah thanked ASI for all the hard work on the Runner Ride Launch Ceremony,
especially Jenny for all her time and hard work. Next Saturday is a Bike and
Bagel Ride; participants will check out a bike and ride to Bagels and Blenders to
socialize. There will be a Bike Safety Class on October 2nd and 3rd. This is a six
hour class with limited seating. This class is for students, faculty and staff and
costs $10.00.
The first outdoor trip will be held on October 3rd; it is a bouldering trip. On October
5th SRC is premiering their Intramural Season with a Tailgate by sand volleyball
courts from 5:30pm to 6:30pm. They are finalizing plans for a Wellness
Workshop on October 15th. SRC is excited about collaborating on Runner Nights
and looks forward to collaborating with others for future events.
G.
XIV.
CSSA
Danielle reported Mike and herself attended CSSA meetings last week in San
Bernardino where they worked on Policy Agenda and Strategic Plan. Danielle will
present that information to this board once it is finalized. They also worked on a
Statewide Sustainability Pledge, and will relay information as she received it. No
applications were submitted to attend the October CSSA meeting in San
Francisco, so Danielle and Mike will be the only board members attending.
EXECUTIVE OFFICER REPORTS
A. PRESIDENT
President Mitchell is out of town today, so he was unable to attend this meeting.
Hopefully in October, President Mitchell and Dr. Wallace could attend our board
meeting and give a presentation.
Jenny confirmed she will be the ASI representative on the Academic Senate
Committee; Parmeet confirmed she will be the ASI representative on the Budget
and Planning Committee; and Danielle confirmed she will be the ASI
representative on the Academic Affairs Committee; and Anish confirmed he will
be the ASI representative on the Academic Support and Student Services
Committee.
We still need board members for the following campus committees: Teacher
Education Advisory Committee, Alcohol and Drug Education Committee, and the
SRC Advisory Committee. If anyone is interested; see Mike or Anish.
Students Working for Students
The Central Valley Leadership Conference will be held on October 23rd from
10am to 6pm in the SRC Solario. More information will be coming from your
committee chairs. One major discussion will be more student representatives as
far as Student Trustees and/or sitting on System wide committees from the
Central Valley campuses. Mike encouraged board members to have a good idea
of how you want to incorporate that initiative throughout the year to work with
Stanislaus and Fresno to achieve that goal. Another topic will be a presentation/
discussion on water conservation from Fresno State.
Mike will be working on the ASI annual project with Sensational Sophomores.
The current project in the planning stages is a clock tower monument which
would include solar panels and plaques of CSUB Fight Song and Alma Mater. If
you have an interest in this project, see Mike.
B.
EXECUTIVE VICE PRESIDENT
Jenny thanked everyone that came out to the events this week. Jenny thanked
Mariah for being her main contact for the Runner Ride Launch and making it
such a successful event.
Jenny reminded board members to turn in office hours sheets; which are due
after this meeting. If you need assistance, see Jenny.
Jenny also reminded all board members to come to meetings prepared; read the
agenda and all supplementary documents prior to the meeting. Also, to either
bring hard copies or electronic copies of those documents to the meetings.
C.
VICE PRESIDENT OF EXTERNAL AFFAIRS
Danielle announced ASI will be volunteering at the Breast Cancer Walk on
October 24th, details to follow. We want to get at least 10 to 15 volunteers.
Alumni Hall of Fame nominations are due October 2nd. Party in the Park is on
October 23rd for 21 and older; tickets are $25.00.
D.
VICE PRESIDENT OF UNIVERSITY AFFAIRS
Anish apologized for himself and Oscar being late; they were doing a CSUB101
presentation for international students.
Anish stated UR101, which utilizes the two Runner Refill Stations currently in
storage, will be presented to the board in the near future. If you have any
concerns; please attend the University Affairs Committee meetings.
Anish passed around a sign-up sheet for volunteers for gardening at the
Friendship House located at 2424 Cottonwood Rd. Volunteers will leave campus
at 7am.
E.
VICE PRESIDENT OF FINANCE
Parmeet reported the Finance Committee funded University Accounting
Association $465 for their Welcome Back Social on September 23 rd in the
Stockdale Room from 5:30pm to 7:30pm.
If you are interesting in giving a CSUB 101 presentation, see Parmeet.
Students Working for Students
F.
VICE PRESIDENT OF PROGRAMMING
Mirka stated she was proud of all the board members attending and helping at
events this past week. October 22nd is ASI Family Movie Night from 7pm to 9pm
showing “Inside Out” in front of the Student Union; volunteers are needed.
Snacks of popcorn, water, and licorice will be provided. You may also bring
snacks with you.
Emily announced there is a dance tonight in the Student Union from 9pm to 1am.
Jenny stated you must arrive prior to midnight to be admitted to the dance; Emily
confirmed that information.
G.
EXECUTIVE DIRECTOR
EJ clarified the campus issues brought up earlier in this meeting were referred to
University Affairs for follow-up. Anish agreed to report back to this board
regarding the status and results of the follow-up.
EJ clarified for board members; tabling something indefinitely means there is no
set time to re-address an issue.
EJ encouraged feedback from board members to their committee chairs
regarding the format of this meeting; discussion one week and voting the next
week.
Provost Zorn is interested in attending the October 9th meeting and addressing
this board.
EJ asked if waivers were in place for the volunteers tomorrow. Anish and Jenny
stated they were just discussing that. EJ informed them the forms are online and
need to be completed today.
XV.
CAMPUS COMMITTEE REPORTS
Ajaypal explained once board members start attending campus committee meetings
they would then report back to the board on the results or recommendations of those
meetings.
XVI
CLOSING REMARKS
Anish announced board members interested in attending a community garden
volunteer training Saturday need to go to the ASI office after this meeting and sign
the Liability Waivers.
Mike thanked the all the ASI Liaisons for showing up to the meeting, and appreciated
their reports.
Sarah stated that Alumni Office will help provide Programming on their Movie Night
with drinks and drink cozies.
XVII
ADJOURNMENT
M/S Danielle/ Anish motioned to adjourn. Meeting adjourned at 4:30pm.
Students Working for Students