MINUTES OF THE LONG LAWFORD PARISH COUNCIL MEETING HELD ON TUESDAY
14th JULY 2015 IN THE MEMORIAL HALL, RAILWAY STREET, LONG LAWFORD
Present:
Chairman Cllr. Mr S Jones
Ms D Groves – Clerk
Cllr. Mrs J Slack
BCllr. Mrs S Bragg
BCllr. Mr D Poole
(SJ)
(DG)
(JS)
(SB)
(DP)
Cllr. Mr J Steed
Cllr. Mrs P Wyatt
Cllr. Mr D Goodwin
CCllr. Mrs O’Rourke
(JSt)
(PW)
(DG)
(MO)
Action
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03
04
05
06
Welcome and Apologies for absence
Meeting was opened at 7.30pm. Cllr. Mr Jones welcomed all those present. Apologies for absence were
received from Cllr Mr Fletcher, BCllr. Mr Ellis and PCSO Mr Inman. CCllr. Mrs O’Rourke left at the start of the
meeting, due to personal circumstances.
To Receive Police Report
No police report received due to PCSO Inman on leave.
Council were made aware of a burglary which had taken place in Livingstone Avenue.
2 crimes reported by the Parish Council, graffiti on Skatepark and smashed pane of glass at the co-op bus
shelter.
To Invite Members of the Public to speak on matters of concern
Mrs East wished to thank all those who helped with weeding the flower beds in King George Park. Particular
thanks go to Gerry, Sarah, 2 football players and referee, Borough Councillors Mrs Bragg and Mr Poole, big
thanks to Jackie for hours of hard work and to the Parish Council handyman, Mark for giving up his Saturday
to work all day and especially for disposing of bags of weeds. Well done to all.
A resident commented knocking down the bus shelter at Round Avenue would be a waste of money. ASB
warnings have been given out; there has been no trouble since.
Resident commented that police presence has slipped in the village, there is a lot of congestion outside the
School; buses are a problem. Suggestion for the Borough Council to knock down the garages and use space
as a car park. Cars are parking illegally along Holbrook Rd, School side. Suggestion of organising a walking
bus. Illegal parking to be highlighted to PCSO Inman.
To Receive Declarations of Personal, Prejudicial or other Interest
None declared.
To Approve the Minutes of the Parish Council Meeting held on Tuesday 9th June 2015
It was proposed by Cllr. Mrs Slack, seconded by Cllr. Mr Steed that the minutes of 9th June be accepted as a
true record, 3 votes in favour, 1 abstention due to absence from the meeting and 1 further abstention.
Post meeting note: Item 5 of minutes of 9th June, it had been incorrectly recorded that Cllr. Mr Fletcher had
proposed acceptance of minutes of 12th May. Minutes should read that Cllr. Mr Steed had proposed that the
minutes of 12th May were accepted.
To Receive progress reports on outstanding items not covered later on the Agenda
a) Attendance by PC handyman to provide a progress report – Handyman was welcomed to the meeting.
Following his attendance in April, bulk of his time has been spent on landscaping; extra hours have been
spent mainly reducing the height of planting from the 16 flower beds. It should be noted that there has
been significant and fast growth due to the perfect growing conditions this year. 2/3 full van loads of
Wood chippings have been collected, loaded and distributed from the Kent and have replenished some
areas; however, it continues to be a perpetual battle to keep the flower beds looking as neat and tidy as
possible. Given the framework of parameters and the increased footfall in the park; it should be noted
that there has been a significant improvement; Mrs Walding and Mrs East were thanked for their help and
knowledge imparted. Weed spraying has been carried out and things that shouldn’t be there are
gradually being taken out, particularly elderflower which is prevalent. The programme of reducing the
number of flower beds continues (the decision as to which flower beds are turned into grass banks
remains with the handyman). Grass cutting/strimming – there is a set contract re the number of
cuts/strimming which doesn’t change throughout the season regardless of growth. There has been no
reduction in the level of service provided; there has however been unprecedented growth due to the
recent weather which can result in a detrimental look to the park. Hedges – Branches growing/protruding
from the hedge inside the park are being cut but the hedges will need professional pruning back in the
later part of the year. Littering – litter increases during the School holidays on top of the ever increasing
amount of litter, last month 1020 tonnes of litter was disposed of; the majority from King George park.
DG
790
07
The annual play inspection is due to take place which highlights the benchmark for what is acceptable;
very little damage has been done to the equipment which is encouraging. Top soil/grass seed will be
purchased to repair goalmouths (in-situ) and to infill areas at the skatepark; in an attempt to prevent
current picking at the safagrass on the banks of the skatepark. The wood on the multi-use games areas
(MUGA’s) at King George and Lawford Heath, together with the roof of the bus shelter opposite the co-op
need oiling to protect/preserve the wood; the intention is to set up a spraying system using handyman’s
own equipment together with the generator to oil the wood in order to cut down on the number of man
hours this would otherwise be required to complete the task.
b) Decision re bus shelter grant to provide a bus shelter at Tee Tong Rd – grant has been declined,
informed that the main reason; bus shelter proposed is too expensive – for info.
c) Skatepark retention of final payment – Clerk has sent pictures and asked Wheelscape to address
outstanding snagging issues (email mid-June) – Clerk has now met on-site with Director of Wheelscape,
Mr David Wood, to determine what needs doing; very positive meeting; skatepark defects will be repaired
during 3 days commencing 14th July by a dedicated team now set up for this purpose.
Post meeting note: repairs have been inspected and carried out to a high standard allowing for the final
retention payment to be made.
d) X 2 copies of renewal contract for the use of the Pavilion by FOLLY dated and posted on 10th June
including a self-addressed stamped envelope for return to the Parish Council of a signed copy – copy not
yet received – for info – Cllr Mr Jones to chase up
e) Signed copy of renewal contract for the use of the Pavilion and pitch in King George Vth park for 2015/16
by the Football Team has been received – for info.
f) New information obtained re ownership of bus shelter @ Round Ave Community Centre – The Parish
Council to make a decision on the future of the shelter in light of this new information – Following
discussions, it was proposed that the bus shelter to remain as it is for the foreseeable future; the Parish
Council are happy to allow the Police do their job and deal with any ASB, if there are further problems in
the future, Parish Council can look at possibly installing Perspex windows, proposed by Cllr. Mr Jones,
seconded by Cllr. Mrs Wyatt, 5 votes in favour. Clerk to inform RBC and to request quotes for the
continued fortnightly cleaning thereof.
To Receive Borough/County Council Reports
a) BCllr. Mr David Ellis has been appointed as Armed Services Covenant Liaison Officer for RBC – to liaise
between the Council and ex service personnel to ensure fair treatment is received in cases where
offences are committed – for info.
DG
SJ
DG
Borough Councillors report July 2015
Earl Craven Community Forum:
Police have agreed to continue to patrol Long Lawford although it was not made a priority
for the quarter. 4 CPN’s have been served (community protection notices).
A resident had also asked Cllr Bragg to raise the issue of speeding on the Rugby Road
(between Back lane and Townsend Lane). The Police agreed to bring speed cameras to the
area to check.
Details of the celebrations for the Rugby World Cup were presented by RBC.
Veolia residents liaison meeting:
Mr Yarrow the Manager has left for a competitor.
WCC planning officer gave details of the application to extend the working hours of the
street sweeping plant. This is to help with backlog due to teething troubles and is likely to
be needed annually as the winter sweepings have to be left for the leaves to rot before
being processed. No lorry movements during these extended hours.
Environment agency reported that there had been issues with the asbestos cell coverage
and there had been leakage from the perimeter gas wells. Both have now been resolved.
Waste being landfilled had increased and a new cell would be started in the autumn. The
area along the ling lane straight is to have its final landscaping. Next meeting 2.30pm on
3rd December.
Highway: Coalpit Lane is to be closed for refurbishment at the junction with The Fosse on
Sunday 26th July
Several reports of foul smells coming from Pig Farm were received on 21st June (when it
was warm and sunny). Please report any future incidents to the community wardens on
791
0800 0968800 or the environment agency.
RBC have arranged Pet Days and there is one at Long Lawford at the park on Tuesday 18th
August 12-3pm.There will be free micro chipping, advise on barking and behaviour.
Quotes for bus shelters have been obtained and funding applications are proving difficult
as Veolia and Sita Trust do not fund bus shelters. CEMEX Community Forum has been
discontinued. Cllr Bragg is waiting for a reply from Mr Southcott with regard to the
benevolent fund which is for local funding. Full list of the summer funding sources has
been obtained by WCAVA and is being pursued where appropriate. The County
Councillor grant fund application closes 21st August.
Details of the SMART summer activities for children can be found on the RBC website.
Cllr Sally Bragg and Cllr Derek Poole
b) BCllr. Mrs Bragg provided quotes for proposed bus shelter at Judge Close; 2 m x 1.3m ½ ended panels
with perch seat – popular in rural locations £2,569 inc. delivery & VAT. It was agreed for BCllr. Mrs Bragg
to ask for a contribution from the County Councillor fund on behalf of the Parish Council in the sum of
£1,000; the Parish Council to pay the balance.
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09
BCllrs. Mrs Bragg and Mr Poole left the meeting at 8.32pm
Management/Finance & Administration
a) Neighbourhood Plan update – Cllr. Mr Jones informed that services to print the questionnaire had been
obtained for free and various companies who provide survey/questionnaire services had been spoken
with. Following discussion, it was proposed that a sum of £299 be paid to obtain the services for the
provision of the on-line questionnaire. Proposed by Cllr. Mrs Slack, seconded by Cllr. Mrs Wyatt, 5 votes
in favour.
b) County Councillor grant information received – Clerk has spoken with County Councillor Mrs O’Rourke
where it was agreed an application can be made by BCllr. Mrs Bragg on behalf of the Parish Council for a
contribution towards the proposed bus shelter at Judge Close (see 7b) above).
Recreation Grounds
a) To consider the replacement of broken pane of glass @ co-op bus shelter – Following discussions and
based on the amount of money being spent on replacing glass at this bus shelter, it was proposed by Cllr.
Mrs Slack, seconded by Cllr. Mr Goodwin that the handyman be asked to remove the symmetrical pane
of glass next to the smashed pane and keep it as a spare; 4 votes in favour, 1 against.
b) To consider the purchase of oil for the treatment of the MUGA’s in King George and Lawford Heath parks
including the roof of the co-op bus shelter. It was proposed that up to £200 be spent on the oil for the
required treatment of the wood, 4 votes in favour, 1 abstention.
c) To consider the professional pruning of the boundary hedges in King George Park, Cherwell Way and
Lawford Heath – outside of bird nesting season. Clerk was requested to obtain quotes for consideration
at September meeting.
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11
Transport, Highways, Drains and Street Lighting
Cllr. Mrs Slack reported a St light that was not working in Chapel Street. Clerk to report to WCC
To Receive Details of Financial Matters
a) To Approve the monthly payments (List circulated at the Meeting)
DATE
CHQ NO.
ISSUED FOR
9.6.15
2651
Pest Control Lawford Heath
9.6.15
2652
Chairman’s Allowance
9.6.15
2653
Petty Cash
14.7.15
2654/5
Confidential
14.7.15
2656
HMRC
14.7.15
2657
LGPS
14.7.15
2658
Telecoms
14.7.15
2659
Petty Cash
14.7.15
2660
BT CCTV
14.7.15
2661
Audit
SB
SJ
DG
DG
DG
DG
TOTAL
£100.00
£350.00
£350.00
£660.82
£824.63
£75.00
£300.00
£64.44
£181.50
792
August
14.7.15
14.7.15
14.7.15
14.7.15
14.7.15
14.7.15
14.7.15
12
2662/3
2664
2665
2666
2667
2668
2669
Confidential
HMRC
LGPS
Telecoms
Petty Cash
BT CCTV
E.ON St Lighting
£660.82
£824.63
£75.00
£300.00
£64.44
£1,745.70
It was proposed by Cllr. Mr Goodwin, seconded by Cllr. Mrs Slack, 4 votes in favour, Cllr. Mrs Wyatt against to
accept the accounts for payment.
To Receive Details of Planning Matters
New Applications
1. R15/0687 – Erection of a single storey front and rear extensions, including a canopy link to main
dwelling and conversion of outbuilding to an ancillary annex to the main dwelling.
8 Steeping Rd. CV23 9SS
No observations
2. R15/0262 – Erection of Use Class B1 office building in place of implemented permission R12/1094
dated 30th August 2012
The Acre, Lawford Heath Lane, CV23 9EU
No observations
3. R15/0261 – Variation of condition 1 of R12/0057 to extend temporary permission for a further 3
years.
The Acre, Lawford Heath Lane, CV23 9EU
No observations
Approved Planning Applications
1. R15/1031 – 19 Livingstone Avenue, approved with conditions 13.7.15
Refused Planning Applications
None
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Signed:
Mr S Jones
Chairman
Other Planning
None
To Receive Information on minor matters and items for future Agenda
a) Following a report received via Cllr. Mr Steed from a resident regarding illegal parking surrounding
Cherwell Way, PCSO Phil Inman has traced the car and the owner will be contacted. Football Club
Manager has also been informed who will once again speak to all Managers to ensure that parking is
addressed with all parents and visitors. Apologies have been received from the Football Club who remain
very grateful to the Parish Council for the use of the pitch at Cherwell Way.
b) Councillors continue to be contacted regarding the state of the churchyard; the churchyard maintenance
is not the responsibility of the Parish Council.
c) The fete will take place on Saturday 19th July. Help is needed to set up gazebos etc. from 8am onwards
d) The Parish Council will hold a stall at the fete to explain/inform about the Parish Plan/Neighbourhood
Plan
Date and Time of the Next Meeting
The next meeting will be held on Tuesday 8th September at 7.30pm in the Memorial Hall, Railway Street, Long
Lawford. Meeting was closed at 9.03 pm.
…………………………………………………………….
Date: …………………………………………….
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