OAASC minutes May 2, 2013 page 1 of 5
Open Arms Area Service Committee
Meeting Minutes
May 2, 2013
I. Meeting opened @ 7:30pm with a moment of silence followed by the Serenity prayer.
II. The Twelve Traditions and Twelve Concepts were read.
III. Administrative Body Reports
A. Attendance
Chairperson: Marty C.
Vice- chairperson: Glenn D.
Secretary: Robin V.
Co –Secretary: Aimee H.
Treasurer: Gina B.
Co-Treasurer: Jaclyn E.
RCM: Open
Alt. RCM: Open
Policy and Procedure: Mike B. - absent
B. Chairperson Comments – Marty C.
1. Welcomed all to the May, 2013 ASC meeting
2. Welcomed new GSRs
3. Stated that motions must be submitted prior to the end of old business.
4. Stated that the basket would be passed for hospitality expenses during the meeting.
5. Regional Board of Directors (BOD) has paid down debt to NAWS and has made a payment plan
for the remaining balance. Literature orders are now back on track.
C. Secretary Report – Robin V.
1. Asked the body to review their perspective Group and Sub-committee reports for
errors and accuracy.
2. Previous month’s minutes were reviewed and accepted by the body.
3. Body was reminded and encouraged to refer to the Open Arms website for current and archived
minutes as needed. Openarmsarea.com
4. email = secretary@openarmsarea.com
5. Correction to April report; Marty C. was absent
6. Question concerning whether the Administrative Body has been meeting as per policy was
addressed by the Chairperson. He stated that they have not met at all this year, gave no explanation
as to why.
D. Treasurer report – Gina B.
1. Written report submitted
2. Report was accepted and seconded by the body.
E. Regional Committee Member report – Open
1. No report
G. Policy & Procedure – Mike B. - absent
1. No report submitted.
IV. Sub-committee reports
A. Ad Hoc Camping/Rafting
1. Meets every other Wednesday at the First Presbyterian Church, 142 Stage Road, Monroe @ 8:00
pm. Next meeting May 15, 2013
2. All positions have been filled
3. Tickets are available but sales are slow. Ticket sellers are needed – requirements are 3 years
clean and an income.
B.
B.
C.
D.
E.
F.
G.
OAASC minutes May 2, 2013 page 2 of 5
4. We will provide more fliers at the June meeting, meanwhile please announce this activity in
meetings. Flier is available on our website
Entertainment and Activities –Chairperson – Nettie H
1. We need support! Meet on the 1st and 3rd Tuesday of each month at the Avent House at 7:00 pm.
2. Speaker Jam/Dinner was held on April 27, 2013 collected $446.00, paid out $360.00, leaving a
profit of $86.00,
3. Current bank balance $546.00. Donated $46.00 to the ASC.
4. Mother’s Day Dance May 11, 2013
5. Father’s day Dance June 15,2013
Helpline – Barry T., Chairperson
1.
We have a staff of 6 members which includes 1 new member but still need support
2.
We went over 300 messages this month.
3.
We meet at Ebenezer Baptist Church, 76 First St. on the second Monday of each month at
5:30pm.
4.
Supplied flyers that include new meeting space.
Hospitals and Institutions –chairperson – open Darren P., Vice-Chair reporting
1.
Literature purchase - $258.00
2.
Submitted new flyers with new address.
3.
Had 8 members in attendance and 7 trainees. Will need to attend next meeting to be
orientated (as per policy)
4.
Member has taken the Orange County Jail women’s facility commitment she was trained
in the procedure to have speakers in with her.
5.
Open Commitments
Orange County Jail – men
Fishkill Correctional Facility
Literature – Stefan D.
1. Literature sales in April = $1,015.00
2. April purchase $1,700.00 which included a $400.00 back order
3. Inventory $3,200.00
4. No one year medallions, no Living Clean books
5. May Sales $853.00 including $20.00 to PI.
6. H&I to order Literature through Open Arms Area, Gil M to order ahead. Have not received
order.
7. Suggested that GSRs bring a bag with the group name already on it.
8. Suggested that GSRs bring a form with them to their business meeting to put your order
together. Forms can be printed from our web site.
Meeting List –-Joani V.
1. No changes reported this month
2. Supplied current meeting lists.
3. Need to remove the Sunday meeting in Greenwood Lake
Public Information – Jim K.
1.
Meeting lists and posters were given to the probation/ parole department, Department of
Social Services and Department of Motor Vehicle in Middletown
2.
Also gave posters and meeting lists to Restorative Management, RECAP, Horton Familly
and ACCESS (formerly VESID).
3.
Letter being developed to sent to local schools.
4.
Ordered 10 Introduction to NA booklets
5.
Purchased book of postage stamps
6.
need support.
Speaker Exchange/Outreach/Homebound – Ronzette B. - Absent
1. No written report submitted.
OAASC minutes May 2, 2013 page 3 of 5
H. Web site – Open
Old Business
A. Open commitments
1. Regional Committee Member
2. Alternate Regional Committee Member
3. Web Site Chairperson
B. Tabled Motions
1. none
VI. New Business
A. Motions
1. No new motions presented
B. Marty C. requested the conscious of the body to become a Regional BOD member. Conscious
was granted.
C. Nominations. Q = 18
1. none
VII. Group Reports
The following is developed through submitted reports:
A. All Noon meetings held in Goshen – The church is now NON-SMOKING. Smokers must cross the
street. GSR: Michael J. Celebrations: Spiro 2 years; Michael J. 4 years; Donation: $22.00
B. 3-7-11 Montgomery - GSR – Dan B. Celebrations: none Donation: $10.35
C. A New Way of Life – GSR - Nettie H.; Celebrations: Joey 16 years; Ronnie 12 years; Donation
$21.61
D. Back From the Grave: GSR Joe M.; Celebrations: Tim 2 years; Stephan 2 years; Donations $30.00
E. By the Book: GSR: Craig F. Celebrations: Verona 2 years; Gloria 7 years; Janel 3 years;
Donation: $1.00
F. Friday Night Lights GSR: Dave Celebrations: Baby Mike; Donation: $27.11
G. Hope Without Dope: GSR Carolyn P.; Celebrations: none; Donation: $15.00
H. Inner Visions: Temp GSR Aimee H.; Celebrations: none; Donation: $80.00 Needs a GSR
I. Keep Coming Back: GSR Donna B; Celebrations: Mike 24 years; Colleen 1 year; Donation:
$45.00
J. Living Miracles – GSR Charlene N.; New secretary, chairperson, and coffee maker; Needs
support; Celebrations: Laura 5 years; Dawn 4 years; Donation $0.00
K. Mid-Day Group – GSR Flavio; Needs support; Celebrations: Vanessa 24 years; Donations: $0.00
L. Recovery By the Lake (Greenwood Lake Meeting) – GSR Gregg M.; NEW MEETING – Meets
Thursdays from 7-8:15 pm – needs support; Needs a GSR; Celebrations: none; Donations: none
HOLY ROSARY CHURCH, 41 WINDMERE AVE, GREENWOOD LAKE, NJ (Open
Meeting/Living Clean Book Study w/ candlelight discussion)
M. Recovery by the River: GSR: Barry T. Celebrations: None; Donation: $0.00 – JUNE 1st –
SPEAKER JAM @ 76 FIRST STREET
N. Saturday Morning Awakenings GSR: Ellen W Celebrations: none; Donation: $0.00
O. Some are Sicker Than Others: GSR: Aaron G. Celebrations: Terrence 18 years; Donation: $2.85
P. Spiritual Solution: GSR: Ron T. Celebrations: none Donation: $38.50
Q. Steps to Life: GSR: Meghan M; Celebrations: none; Donations: $82.00
R. Time for a Change: GSR Charles; Needs Support; Celebrations: none; Donation: $0.00
S. Turn it Over - GSR: Mark H. Celebrations: Ralph L - 7 yrs Donation: $73.50
T. Up Front- GSR: Veronica F. Celebrations: none; Donation: $8.00
U. Wednesday Night Newcomers - GSR: Howard R. Celebrations: Tanya -16 years; Donations:
$5.35
V. Women & Women – GSR: Donna B.; Has different Chairperson; Needs support; Celebrations:
none; Donations: $0.00
V.
OAASC minutes May 2, 2013 page 4 of 5
VIII. Meeting Closed 8:25 pm
In loving service,
Robin V. and Aimee H.
OAASC minutes May 2, 2013 page 5 of 5
OPEN ARMS AREA TREASURER’S REPORT 5-2-13 GINA B. from 4-4-13
Total group donations
$ 804.26
Literature sales
collected
+
$ 1015.00
Total Deposited from 3-2013 area meeting
$ 1819.26
Money carried over
+
$ 2222.08
Prudent reserve
(includes $2000 revolving funds)
+
$ 4000.00
Total
$8041.34
Minus Checks written
$1384.02
TOTAL
- PROVED TO BANK STATEMENT ATTACHED
$ 6657.32
Check to region not cashed yet
$1642.32
$5015.00
Money paid out during March 2013
Check# 1125 Grace Community Church
-$200.00
Check #1126 Glenn D-Copies Meeting List
-$75.00
Check # 1127 Ron T-Copies Campout Flyer
-$15.00
Check # 1128 Byrnes Messaging
-$29.45
Check # 1129 GNYRSO- Literature Invoice
-$806.35
Check # 1130 GNYRSO- H&I
-$258.22
Total checks written
-$1384.02
Total In Bank
$8041.34
Minus Balance To Hold
$4000.00
Minus Checks Written
$ 1384.02
Minus donation to region
$1642.32
Amount to pay bills available for April
$1015.00
****Barry T. owes receipts for helpline revolving fund****
¬¬¬¬¬¬¬¬¬¬Detailed Group donations
Steps to life
$ 105.00
Change Or Die
$ 115.00
Wednesday Night Newcomers
$ 19.75
Miracle Of Change
$ 76.00
Kicking It Live Gut Level
$ 13.00
Youth In Recovery
$ 23.00
Women’s Time For Change
$ 5.00
Dopeless Hope Fiends
$ 3.00
Pay It Forward
$ 12.00
Clean and Crazy
$ 51.00
Turn It Over Group
$ 32.00
Up Front
$ 115.00
Goshen Nooners
$ 6.00
Friday Night Lights
$ 23.56
Saturday Night Beginners
$ 35.00
Men On Point
$ 14.00
Steps On Sunday
$ 10.00
Joy Is In the Journey
$ 10.00
Spiritual Solutions
$15.00
3-7-11
$19.65
Spiritually Connected
$10.00
Just For Today
$ 20.00
Back From The Grave
$54.00
Saturday Night Fever
$12.80
Basket
$ 4.50
Total group Donations
$804.26