OAASC minutes January 6, 2011 page 1 of 5
Open Arms Area Service Committee
Meeting Minutes
January 6, 2011
I.
II.
III.
IV.
A.
B.
C.
V.
A.
B.
C.
D.
VI.
A.
B.
C.
D.
E.
VII.
A.
Meeting opened @ 7:30pm with a moment of silence followed by the Serenity prayer.
The Twelve Traditions and Twelve Concepts were read.
Officers in attendance
Chairperson: Ralph L.
Co- chairperson: vacant
Secretary: Robin V.
Treasurer: Daphne C.
Policy and Procedure: vacant
Chairperson Comments
Spoke about the “Give Back” – will ask for either the money to be returned or an
accounting of the money spent and any inventory left over. A representative from
this event was supposed to be in attendance to give this report to the body but is not
present.
A request was made to read the policy concerning the ASC voting procedure for
clarity – Chairperson read section IV. Voting and Motions from the policy dated
2/27/10.
Another member stated concerns about how abstentions are counted in the voting
procedure and the lack of clarity in the policy.
Secretary report
Previous month’s minutes were reviewed and accepted by the body.
Receipts for copies and mailing costs totaling $35.87 were turned over to the treasurer
for reimbursement.
Has found that many sub-committees and GSRs in attendance at ASC meetings are
not turning in written reports. The secretary can not take verbal reports during the
meeting for submission into the minutes, therefore all are again reminded to please
submit written reports or they will not be included.
Reports can be emailed (preferred) prior to the ASC to DeliaDoxie@aol.com.
Questions or copies of all documents can be requested verbally or by email.
Treasurer report – Daphne
Report for the month of December and a corrected report for November were
submitted. Copies of December report were available for all GSRs and subcommittees in attendance. Copies can be supplied upon request.
As per the report our balance at the close of December’s meeting was $3,693.38
Which includes a prudent reserve of $1,650.00.
Check in the amount of $8,469.80, from the Convention Committee Treasurer was
turned over to the ASC Treasurer (to be included in the next ASC treasurer report)
and the CC account was closed.
Motion to donate $693.38 to the GNYRSC was made and accepted by the body.
Motion to accept report was made and seconded.
Regional Committee Member report – Aisha
Regional weekend is scheduled for February 12-13, 2011, @ 154 Christopher St.
NY, NY No new information from Regional office.
OAASC minutes January 6, 2011 page 2 of 5
B. A GNYRSC survey is available for completion by each group to determine the
effectiveness of the RSC. RCM will email form to the ASC secretary for distribution.
Please complete form and bring it to the RCM at the next ASC meeting in February.
D. I would like to remind all subcommittee Chairs, in acceptance of their
commitment attending Regional Committee meetings is a requirement, (Open
Arms policy, page 6), if you can not attend send a report.
F. If anyone has questions they can contact me, 845-783-7088,
Aisha@frontiernet.net
VIII. Sub-committee reports
A. Entertainment and Activities – Joey
1. New Year’s Eve dance was a success – net profit of $197.00 (see accounting
below)
2 Next event being held on January 22, 2011 – Bowling, Middletown Lanes
distributed – available upon request.
3. Planning a Couples Speaker Jam and Dance in March with a tentative date
3/12/11, flyers will be available at the ASC meeting in February.
4. Financial report - New Year’s Eve Dinner/Dance
Ticket Sales & Donations
$929.00
Hall rental
175.00
D.J
200.00
Food, Decorations, & Supplies
337.00
Cost of tickets – printing
20.00
Current balance
$197.00
Previous Bank Acct Balance
509.24
Current Bank Acct. Balance
$706.24
5. Next meeting will be on Monday, January 10, 2011 at 7:00 pm
Paesano’s Pizza, 148 Wickham Ave, Middletown All are welcome to
attend.
B. Helpline – Barry T., Chairperson
1. No report submitted. Chairperson was reminded to submit report at each
meeting.
C. Hospitals and Institutions – Mark M., chairperson
1. Met on the second Tuesday in December with 13 members in attendance.
2. New presentation @ RC Ward for the men on Tuesday and Friday.
3, Riverside House in Port Jervis is contemplating going all male.
4. No literature purchase in the past month
5. Chairperson requested funds in the amount of $20.00 to be reimbursed to him
for each Regional H&I meeting he attends to pay for gas and tolls to/from the
GNYRSO, Funds were approved by the body.
6. We are always seeking support.
D. Literature - Renee H.
1. Gave verbal accounting of the previous month’s report that she was unable to
state at the last meeting due to suspension of regular business. Report was
included in previous minutes.
2. Literature sold @ ASC last month
$1,253.86
3. Literature purchase
$1,382.44
4. Order copies
14.60
5. Back Order
IP 11 – Sponsorship
OAASC minutes January 6, 2011 page 3 of 5
RSC Meeting Lists
Medallion Key Holder
Double Book Cover in Leather
6. Question concerning the 13 Basic Texts for the Give Back. Was told that the
CC or persons responsible for the Give Back are to return the books to her or
pay her for them.
E. Meeting List – Mark.- Chairperson
1. Had 1000 copies of the up-dated meeting list printed Total cost = $80.00
2. Changes to meeting list
a. New meeting on Wednesday – Recovery in the Afternoon – has
been added to the new list
b Please correct the 3-7-11 meeting on Sunday where it states,
“ 3rd wk TR” cross this out.
c. For the Younger Crowd on Monday afternoons has folded.
Please cross this out before handing out new lists.
3. GNYR and NAWS web sites are continuously updated by me with each
change to our list. I can also list and update the Open Arms subcommittee meeting information and all events on these sites.
4. Body is reminded to either discard or make changes to older meeting
lists so that we can ensure complete information to the newcomer.
5. Requested that any changes or additions to the meeting list be hand
written on a list and submitted to him.
F. Policy & Procedure – Vacant
G. Public Information – Laura V., Chairperson - absent
1. no report submitted.
H. Website – Ron T., chairperson
1. needed to redo the calendar for the whole year due to the change of the
date
2, we also added the subcommittees meeting dates, times and meeting
places etc. for E&A, H&I and Area Service.
3. The bowling event is and was on the website just had to make a change
to the link so everyone can view it easily.
4. The web site did go down again due a small situation but the ASC
treasurer and I we were able to get it back up quickly.
5. The website now costs $20.99 that equals to $251.88
I. Hospitality – Hassina
1. No written report
2. Verbal report – all is well
IX.
Old Business
A. Open commitments
1. Co-Chairperson - ASC
2. Alternate RCM
3. Co-secretary
4. Co-treasurer
5. Speaker Exchange/Homebound/Outreach Chairperson
X.
New Business
A. Nominations
1. ASC Co-chairperson – Marty C. – qualifications stated – needs to attend
ASC meeting in February for election.
OAASC minutes January 6, 2011 page 4 of 5
2. Policy & Procedure Chairperson – Mike B. – qualifications stated –
voting result = passed unanimously.
B. Motions Voting Quorum = 25
1. That this area does not hold a convention for at least a three year period.
Intent: to give this area an opportunity to re-unite as an area and to keep
focus on what our primary purpose as an Area Service Committee is.
Author: Marty C. – Innervisions GSR, Second – John M. – Outreach
GSR Result: tabled to go back to the groups for group vote.
2. To turn to the GNYRSC to see what action if any our ASC can take to
retrieve any mis-allocated funds from the CC. Intent: to hold people
responsible in accordance with our forth concept. Author: Marty C. –
Innervisions GSR, Second – John M. – Outreach GSR Result:
withdrawn.
XI.
Group Reports
Twenty-five GSRs in attendance with twenty-one reports submitted.
Noon meetings held in Goshen made a donation to the ASC of $10.00 each total of
$50.00.
A. A Women’s Time for Change GSR: Sharon J.. Celebrations: Lori – 2 yrs
Donation: Need support and trusted servants.
B. It Works: How and Why GSR: Kenny R. (new) Celebrations: none
Donation: $10.00
C. Keep Coming Back GSR: Charlene Celebrations: none Donation $5:00 Need
support.
G. Keys to Success GSR: Sal D. Celebrations: Ava D. – 3 yrs Donation: $10.00
H. Kick It GSR: Kenny F. Celebrations: none Donation
I. Living Miracles GSR: Marsha Celebrations: none Donation: $5.00 Need support
– trusted servants
J. Miracle of Change GSR: Roy Celebrations: Donation
K. Reach Out GSR: John M. (new) Celebrations: Jimmy. – 1 yr, Jacqueline – 3 yrs
Donation: $13.00
L. Recovery by the River GSR: James T. Celebrations: Krystal – 8 yrs Donation:
M. Recovery in the Afternoon GSR: Joel B. Celebrations: none Donation:
New Meeting - Need support
N. Saturday Morning Awakenings GSR: Adrian B. Celebrations: Laura V.,
Stephanie F., Terraine W., Mavis L. Donation: $30.00
O. Saturday Night Beginners GSR: Pam M. Celebrations: none Donation: $5.00
P. Saturday Night Fever GSR: Allison Celebrations: Donation: Group is less than 6
months old and is in need of support. Struggling financially
Q. Some are Sicker Than Others GSR: Barry T. Celebrations: Lawrence – 5 yrs last
Thursday in February Donation: $20.00
R. Steps on Sunday GSR: Ann Celebrations: Bob – 6 yrs Donation: $.00
S. Steps to Life GSR: Alexis B. Celebrations: Frank A. – 10 yrs Donation: being sent
directly to the RSC
T. Time for a Change GSR: Hassina B. Celebrations: none Donation: $5.00 Group
needs trusted servants and speakers
U. Turn It Over GSR: Fred J. Celebrations: Donation Group has a rotating format –
could use support
V. Up Front GSR: Ray L. Celebrations: Drew H. – 7 yrs Donation
OAASC minutes January 6, 2011 page 5 of 5
W. Wednesday Night Newcomers GSR: Howard R. Celebrations: Michelle – 2 yrs
Donation: $20.00
X. Youth in Recovery GSR: Mike G. Celebrations: Donation: $0.00. Need support
and trusted servants.
XII. Closing 9:35
In Loving Service
Robin V.