SMYRNA SCHOOL COUNCIL & FOUNDATION
Meeting Agenda
5:30 PM
Tuesday, April 8, 2014
Vision/Mission of School Council
To improve communication, academic achievement, support teachers and
administrators, and to serve as Board of Directors for the Smyrna Elementary
Foundation.
Vision/Mission of Foundation
To raise funds and provide resources beyond PTA and CCSD for the benefit of all
students.
Board Members Present – Brett Ward, Sarvia Ramirez, Melissa Rone, Sean Murphy
Board Members Absent – Ken Lunsford, Leonissa Johnson, Mary Durueke, Dawn Britt
1. Call To Order
Brett Ward
2. Review/Approval of Minutes
Brett Ward
3. Inaugural Campaign Report
Sean Murphy
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During the campaign, we raised a total of $8,969 toward the learning garden. We will
pay a 10% fee to Denise Raymond. There are some matching funds and recurring
payments that have not yet come in yet.
Leftover sodas/drinks will be donated to PTA for Heritage Night.
We feel like the event (80s dance) was fun, well-received, and successful. We raised
almost $1,500 that evening. One recommendation would be to have sign-up sheets for
volunteers, so that people would not have to be stuck at a station the whole time. We
like the idea of having one dance each year, hosted by the foundation.
Do we want to keep the event in March? Right before spring break? Another good time
would be September.
Sean recommends that we have two events each year, including the dance.
In the future, we need to specify that children must be accompanied by an adult.
Refreshments were fine, but next time recommend cheese and pepperoni (with possible
veggie for adults); no sausage
Sarvia will figure out how many pizzas we sold for future planning.
The cake walk was successful, but it seemed to take a long time. It would be great to
find a way to make it more efficient.
The website still has the link about the inaugural campaign – Brett will coordinate with
Heidi to edit the text to be more generic (remove inaugural, etc).
TOTAL FUNDS RAISED not including future payments: $8,989.00
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Most Participation:
Class with most participation school wide is a tie between Waits and
Ladendorf, each having 8 students.
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For K - VanBeneden with 6 students
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For 1st Waits
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For 2nd 3 way tie with 4 students per class Dollar, Linskey, Simms
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For 3rd Ladendorf with 8
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For 4th tie between Cooley and Johnson each with 3 students
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For 5th Morreale wins with only 2.
Highest dollar Amount goes to Ladendorf with $1055.00
FOR STAFF drawing Brett and Melissa will have to carefully review all the
names to verify staff.
4. Unfinished Business
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Thank You Notes for Contributors
o Brett will write the 12 thank you notes for givers of $100+, and all of the
Foundation Board members will sign them
Class Recognition/Celebrations
o Sean will email us with the final results of the campaign – class with highest %
participation; class giving the highest dollar amount; list of staff members who
gave.
o Three staff member names will be drawn – 5 names will be drawn to wear jeans
all 5 days of CRCT (we will give them a sticker/badge to wear)
o The class with the highest dollar amount will be presented with their pizzas by
Sean, Sarvia, and/or Ken on Friday, April 11th. They will coordinate with the
teacher to arrange the time and number of students.
5. New Business
Revision of Foundation/Council bylaws
Brett Ward
Recommend changing the wording of the bylaws to say that council members can serve an
unlimited number of two-year terms.
Counseling Update –
Guidance Counselors have geared lessons this year to 3 specific goals: 1st-5 Career Clusters,
5th- Career Portfolios, and 4th/5th- Math Confidence Groups. Students have worked with
Guidance Counselors throughout the school year to gain skill in all of these areas.
Proposed Meeting Dates 14-15
Brett Ward
Determine Next Steps for Learning Garden Sean Murphy
Once we determine the exact amount available for the garden, Sean feels like we can get
the primary site grading, retaining wall, and possibly the concrete completed. This project
will most likely begin after school is out.
Annual Report – reviewed by Brett and signed by Sean and Sarvia; Brett will submit.
6. Adjournment
Proposed Meeting Dates/Times for 2014-2015
 Tuesday, September 9, 2014
 Tuesday, December 9, 2014
 Tuesday, February 10, 2015
 Tuesday, April 14, 2015