Job Title:
Director of Athletic Giving
FLSA Status: Exempt
Incumbent: None
Approved Date:
Reports to:
Labor Grade: N/A
Vice President of Philanthropy
Approved by: President
SUMMARY
The Director of Athletic Giving directs all facets of the Athletic fundraising program, assists
the Vice President of Philanthropy, and works with the development team and Association
staff in carrying out the fundraising policies and programs established by the Board of
Directors in a professional and competent manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned.

Direct efforts towards carrying out the purposes of the Association as reflected by the
Constitution and By-Laws, and any other rules, regulations, policies and resolutions
provided by the Board of Directors under the immediate supervision of the Vice
President of Philanthropy.

Grow the Athletic fundraising program under the banner of the Bear Club raising funds
from alumni, parents of cadets, parents of alumni and friends of the Academy with
annual giving programs and targeted team appeals involving direct mail, emails, Bear
Club e-newsletters, social media, Association magazine, and more coordinated with the
Development team and other fundraising efforts. Work effectively with the Executive
Director of the Bear Club (V.P. of Philanthropy), CGA Athletic Director and their
designees and with the Development Team to plan effective Bear Club activities.

Responsible for planning Bear Club membership drives and working with the
Development team to execute timely membership and fundraising appeals as well as
membership fulfillment mailings with Bear Club members.

Plan and coordinate appropriate Bear Club events or involvement associated with team
competitions and athletic department events in a way that supports both men’s and
women’s teams.

Manage the Bear Club Ambassador volunteer program effectively to provide volunteer
support to programs, support for teams and assistance on Bear Club events.

Play a principal role in capital campaigns by cultivating, soliciting and securing
commitments from individuals as well as any other campaign responsibilities as
directed by the Vice President. Develop strategies to increase donor retention,
donations from current donor base, and donor acquisition in all athletic giving
programs. The director will have a portfolio of assigned prospects to manage,
cultivate, and solicit for annual and major gift support.
Director of Athletic Giving
August 25, 2015

Direct annual Otto Graham Golf Classic and the Bear Club Golf Open with the
assistance of key volunteers. Contract with venues; solicit corporate, foundation,
alumni, and private donors. Develop, plan and in coordination with the Development
team execute mailings and emails to solicit donors and participants. Manage all
aspects of the event including golf registration, catering, and ceremonies pre-event, on
site and post-event. Develop give-aways and other event-specific marketing tools.
Establish a plan for growth in event sponsorships and net revenue.

Plan and execute any Club Sports fundraising as directed.

Provide detailed analytical reports on athletic giving programs and their status as well
as comparisons based on industry standards and metrics appropriate to the projects.

Write feature articles and other communications for The Bulletin Association magazine
and the organization’s E-Newsletters as directed though not necessarily for each issue.
Provide material to the Communications staff for use in appropriate social media and
web site on a regular basis.

Ensure that the annual lists of Bear Club donors and Ambassadors in our Annual
Report in print and online are correct before publishing.

Maintain professional client/employee/vendor relationships with a strong commitment
to client service.

Ongoing administrative duties including but not limited to one’s own filing, letter
writing, editing, copying, calendar management, data entry & coding within database,
mailing executions, travel and event/project reports, phone calling, and more.

Insure conformance to vision, mission and values of the United States Coast Guard
Academy Alumni Association.
MARGINAL DUTIES AND RESPONSIBILITIES
Include the following:

Maintain housekeeping standards and meet safety standards

Conduct and attend appropriate training/meetings as required.

Assist with other organization events and projects.

Represent and conduct the business of the Development organization in the absence
of the Vice President of Philanthropy when directed, subject to the immediate
supervision of the Association President.

Develop, design, and maintain on-line event registration and email blasts.

Coordinate with Member Services to incorporate appeals/direct mail designed to
increase and maintain membership levels where appropriate.
SUPERVISORY RESPONSIBILITIES
None
Director of Athletic Giving
August 25, 2015
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
Education and/or Experience: Bachelor’s degree required, or equivalency. Incumbent
must have 3-5 years of related experience. Demonstrated project management and event
planning and charity golf tournament planning experience is required. Volunteer
management experience also required. Multi-tasker. Ability to work independently and as
a team player in a collaborative environment.
Language Skills: Ability to read and interpret documents such as safety rules, operating
and maintenance instructions, and procedure manuals. Ability to prepare and deliver
routine reports is essential. The applicant must have exceptional interpersonal skills and
ability to interact with people at all levels. Good presentation skills and a willingness to
cultivate and solicit support.
Analytical Skills: Intermediate math skills are needed to calculate figures. The applicant
must have intermediate computer skills with the ability to navigate the Internet for prospect
research. The applicant should have direct experience using MS Office (Word, Power Point
and Outlook) as well as excellent proficiency in Excel’s capabilities. Proficiency in Raiser’s
Edge or a comparable fundraising database software; the ability to build queries and reports
is also required.
Reasoning Ability: Ability to solve practical problems and complete significant multitasking responsibilities.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job, the employee is continually
required to exercise the use of eyes, ears, hands, and fingers. The employee is continually
required to sit and occasional standing and walking with lifting up to 10lbs as needed. Need
close vision for this job. Occasional travel will be required.
WORK ENVIRONMENT
The work environment described here is representative of that which an employee
encounters while performing the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job, the employee is exposed to
minimal hazards. Temperature, humidity and atmosphere are normal in this fast paced
environment. Noise level is light due to the nature of the work.
Director of Athletic Giving
August 25, 2015