Indiana District
2011-2012 Distinguished Club Treasurer Award
Guidelines for the Distinguished Club Treasurer Award
(Please read carefully and follow)
1.
2.
3.
Fill out the report in its entirety.
Reports received no later than February 3, 2012.
Send completed digital copy reports to:
erinc.cki@gmail.com and narcher41@gmail.com
4. If your club believes extenuating circumstances exist that have unfairly prevented you from fulfilling
any of the criteria contained within this report, please submit your concerns, in written form, to your
division’s Lieutenant Governor (or to a district board representative) no later than February 3, 2012.
Your comments must specifically address each individual item about which you have a concern
and specific reasons for your concern. All concerns will be brought to the attention of the District
Board prior to final contest judging and award recommendations.
5. If any falsities or misrepresentations are discovered within this report by the contest judges, district
officers, or other individuals, the entire report will be disqualified.
6. This award report form should contain information for the club treasurer ONLY for the time period
he/she has been in office (after April 1, 2011) unless otherwise specified.
7. The report must be either a) typed or b) completed using blue or black ink.
8. In order to be considered, a club treasurer must fulfill ALL of the mandatory criteria as specified in Part
1, and the criteria as specified in Part 2.
9. Upon completion of the report, the applicant may score the report according to the scoring directions
shown in the right hand column of each page. Place the total score in the appropriate box at the end of
the report.
10. In order to be eligible for the Distinguished Club Treasurer Award, your club must be considered “In
good standing” by both Circle K International and the Indiana District (which includes having 20 dues
paid members or 15 members for an institution with less than 1,000 students ).
PART ONE: MANDATORY CRITERIA
Please specify if the club treasurer has met each one of the following mandatory criteria.
1. Been in office as club treasurer for at least six (6) months.
___YES
___NO
2. Attended at least 75% of all Circle K Club meetings.
___YES
___NO
3. Attended at least 75% of all Circle K Club Board meetings.
___YES
___NO
4. Ensured club dues were received by both the Indiana District and Circle K
International by November 30.
___YES
___NO
5. Attended Indiana District Club Officer Training Conference, or received sufficient
training from a District or International officer or through other means.
___YES
___NO
Nomination for
___________________ Circle K Club of ________________
PART TWO: ADDITIONAL CRITERIA—DISTINGUISHED CLUB TREASURER AWARD
SCORING
A. CLUB MEETING AND EVENT ATTENDANCE – 38 points possible
CLUB MEETINGS
1. How many regular club meetings were held beginning with the
____ (A)
treasurer’s term in office, and concluding with this report’s submission?
a. How many meetings did the club treasurer attend?
____ (B)
b. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
____ %
2.
How many club board meetings were held during the club
treasurer’s term to date?
a. How many meetings did the club treasurer attend?
c. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
CLUB MEETINGS
1b. 95-100% is 10 points,
85-94% is 7 points,
75-84% is 4 points
2b. 95-100% is 10 points,
85-94% is 7 points,
75-84% is 4 points
____ (A)
____ (B)
____ %
CLUB SERVICE PROJECTS
3. How many service hours did the club treasurer complete during his/her ____
term in office as reported to the club secretary?
CLUB EVENT ATTENDANCE
4. How many interclub events has the club participated in during
the current year to date?
a. How many interclubs did the club treasurer attend?
b. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
5.
Write Point
Total Here
____ (A)
How many social events has the club held during the current
year to date?
a. How many social events did the club treasurer attend?
b. Divide blank (B) by blank (A) and multiply by 100 (round to the
nearest whole number).
CLUB SERVICE PROJECTS
3. Top 1/3: 10 points
Middle 1/3: 5 points
Lower 1/3: 0 points
CLUB EVENT ATTENDANCE
4b. 90-100% is 5 points,
70-89% is 3 points,
50-69% is 1 point
____ (B)
5b. 90-100% is 3 points,
70-89% is 2 points,
50-69% is 1 point
____%
DISTRICT EVENTS
____ (A)
1. If YES, 5 points
____ (B)
2. If YES, 3 points
____%
3. If YES, 6 points
B. DISTRICT AND INTERNATIONAL EVENTS – 17 points possible
DISTRICT EVENTS
1. Did the club treasurer attend the 2011 Indiana District
Club Officer Training Conference?
2. Did the club treasurer attend the 2011 Indiana District
Summer Social?
3. Did the club treasurer attend the 2011 Indiana District
Membership Development and Education Conference?
INTERNATIONAL EVENTS
4. Did the club treasurer attend the 2011 Circle K International
Convention?
___YES ___NO
3.
4.
4. If YES, 3 points
___YES ___NO
FINANCIAL ADMINISTRATION
___YES ___NO
1. On or before Nov. 1 is
10 points.
On or before Nov. 30 is 5
points.
2. If YES, 5 points
___YES ___NO
C. FINANCIAL ADMINISTRATION – 38 points possible
1.
2.
INTERNATIONAL EVENTS
3. If YES, 5 points
4. 2 points for each report,
18 points max.
On what date were club dues submitted to Circle K International? ___________
Did the club treasurer prepare a budget for club funds and make
it available to the club board of directors?
___YES ___NO
Did the club treasurer report to the club on its financial standing
at least one time per month?
___YES ___NO
How many monthly report forms has the club treasurer submitted to
the District Treasurer ON TIME (by the 5th of each month)?
____
D. OPTIONAL ESSAY/LETTER
An optional essay or letter may be submitted on the club treasurer’s behalf which will
only be used in the case when there is a tie between two or more nominees.
.
TOTAL
SCORE
93 POINTS POSSIBLE