CONTRACT
ST. JACOB HOMECOMING ASSOCIATION
I,
(Hereby referred to as VENDOR) DO
HEREBY ENTER INTO A CONTRACT WITH THE ST. JACOB HOMECOMING ASSOCIATION
(Hereby referred to as ASSOCIATION) TO PROVIDE FOOD SERVICES FOR THE 2010
HOMECOMING TO BE HELD ON FRIDAY, JULY 16 AND SATURDAY JULY 17, 2010.
TERMS AND CONDITIONS
ARTICLE 1
Payments
1.1
In exchange for the privilege of operating said concession stand during the designated time at the
St. Jacob Homecoming, the VENDOR agrees to pay a $100.00 nonrefundable application fee to
reserve a location. The St Jacob Homecoming will provide two standard 110 volt plugs.
Additional plugs will be provided at a cost of $25.00 per night per plug.
1.2
The VENDOR also agrees to pay 20% (twenty percent) of the gross sales to the
ASSOCIATION.
1.3
At the beginning of the Operating Time as stated in Article 4.1, a representative from the
ASSOCIATION will count with a representative from the VENDOR the amount of start up cash
at the VENDOR stand. Throughout the Operating Time a representative of the ASSOCIATION
will collect excess cash over the start up amount and count this cash with a representative of the
VENDOR and store this cash in the Treasurer’s Office of the ASSOCIATION. The VENDOR
and ASSOCIATION will receive receipts at each collection time. At the close of Operating
Time each evening, a representative of the VENDOR will report to the ASSOCIATION treasurer
office and collect 80% of the funds received over the start up cash. Receipts between the
VENDOR and the ASSOCIATION will be given at each exchange of cash.
ARTICLE II
Stand Requirements
2.1
VENDOR is responsible for the set up and tear down of his stand. Unless VENDOR’s booth is
self-contained, all stands shall be confined to a 14 foot by 14 foot area, unless otherwise specified
in Article VI.
2.2
The ASSOCIATION reserves the right to locate any and all stands, booths and trailers on the
ASSOCIATION property.
2.3
The VENDOR is responsible for the erection of his stand. Any type of construction is permitted
as long as it falls within the aforementioned space allocation. The VENDOR MUST supply his
own materials.
ST. JACOB HOMECOMING ASSOCIATION --- FOOD VENDOR CONTRACT – PAGE 1 OF 3
2.4
Stands may be erected any time, after the streets are closed off in the Homecoming Location, on
Thursday, July 15 after 5:00 p.m. through Friday July 16 before 2:00 pm.
ARTICLE III
Clean Up
3.1
All stands shall be torn down by the VENDOR at the close of the St. Jacob Homecoming
Saturday Night, Midnight, July 17. The Village of St. Jacob requests that the streets be open
for traffic on Sunday morning. There will be a $100.00 per day fee for any stand, trailer, or
storage facility that is not torn down and removed from the site by 10:00 a.m. Sunday.
3.2
All refuse will be placed in the provided dumpster(s) and the assigned site free of all debris.
ARTICLE IV
Operating Time
4.1
Stands will be open and operating from 5:00 pm to 12:00 am on Friday, July 16 and from 4:00
pm to 12:00 am on Saturday, July 17. The stand must be properly manned at all times.
ARTICLE V
Indemnification
5.1
To the fullest extent permitted by law, the VENDOR shall hold the ASSOCIATION and all of its
members, harmless for any and all claims, damages and losses, expenses arising out of the St.
Jacob Homecoming.
5.2
VENDOR also agrees to abide by the rules of the ASSOCIATION and the laws and local
ordinances of the Village of St. Jacob, County of Madison and the State of Illinois. It is the
responsibility of the VENDOR to obtain all Madison County Department of Health Licenses.
5.3
VENDOR also agrees to provide a certificate of insurance naming the St. Jacob Homecoming
Association as the additional insured.
ARTICLE VI
Special Requirements
6.1
Check if the following apply
[ ]
110 Electrical Service required. Number required_____
[ ]
220 Electrical Service required. Number required_____
[ ]
Unit is a trailer or self contained stand. Overall Length _____ Overall Width_____
[ ]
More than 2 (two ) electrical roasters used. Total number_____
[ ]
Water hook-up (behind stand but not in stands)
[ ]
Exact size of stand (L)
by (W)
[ ]
Other special requirements (please list)
6.2
Please list all items you would like to sell from your stand. List must be approved by the
ASSOCIATION.
ST. JACOB HOMECOMING ASSOCIATION --- FOOD VENDOR CONTRACT – PAGE 2 OF 3
ITEM
ASSOCIATION APPROVAL
THIS CONTRACT IS ENTERED INTO ON BEHALF OF THE VENDOR AND THE
ASSOCIATION.
VENDOR:
Representative
Date
Organization Name
ASSOCIATION:
Raymond D. Muñiz
Homecoming Chairman
Date
VENDOR INFORMATION
Organization:
Contact Name:
Address for Correspondence:
Phone Number:
__________________
ST. JACOB HOMECOMING ASSOCIATION --- FOOD VENDOR CONTRACT – PAGE 3 OF 3