Monthly Chapter Report Awards Proposal
OBJECTIVE
Update current GIS reporting and award system to create a system by which the Grand Chapter can define
the parameters of a well-rounded GIS Chapter. The system should take into consideration that each
chapter is unique and operates under distinct circumstances (location, size, advisor participation, age of
program, demographics of student, resources). The Monthly Chapter Report (MCR) will give chapters a
platform for working towards the next level of success for their individual chapters.
OVERVIEW
Each chapter is required to report on chapter activities on a monthly basis; the Grand Chapter will define
what constitutes a well-rounded chapter based on five categories: Chapter Viability and Administration;
Scheduled Chapter Events and Meetings; Community and Public Service Activities; Alumni Relations;
and Inter-Chapter Activities. Based on the MCR, chapters may qualify for National Chapter Awards or
the Distinguished Chapter Awards.
MONTHLY CHAPTER REPORT (MCR) POINT SYSTEM
1. CHAPTER VIABILITY AND ADMINISTRATION
 TEN (10) points for each monthly report submitted by the 10th of the following month in
acceptable format. (Four points maximum if later that the 10th)
 TEN (10) points for reporting officers to Grand Chapter in both the September report and
February report. (Five points if reported at least twice in academic year, but during different
months than above)
 FIVE (5) points for each officers’ meeting held during month (up to maximum of four officer
meetings per report)
 TEN (10) points for display of charter in a safe and satisfactory location each year
 TEN (10) points for submission of chapter by-laws each year to Grand Chapter.
TOTAL AVAILABLE POINTS:
CHAPTER MINIMUM POINTS:
330
160
2. SCHEDULED CHAPTER EVENTS AND MEETINGS
 Up to TWENTY (20) points for each full chapter meeting or scheduled fraternity event held
for each month reported (Official Gamma Iota Sigma banner must be displayed). Chapter
meeting or scheduled fraternity event does not include community service/charity events.
Points will be determined based on percentage of student membership in attendance.
o 100-80% = 20
o 80-60% = 15
o 60-40% = 10
o 40-5% = 5
**Membership percentages will be based on the total chapter membership of the previous
academic year that is reflected in the Donor Perfect records as of June. Recognizing there
may be fluctuations in membership, special circumstances can be evaluated by awards
committee. New chapters will be based on the number of chartering members.
TOTAL AVAILABLE POINTS:
CHAPTER MINIMUM POINTS:
Unlimited
240
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Monthly Chapter Report Awards Proposal
3. COMMUNITY AND PUBLIC SERVICE ACTIVITIES
 TWENTY (20) points will be awarded when the chapter organizes, promotes and provides
leadership for an on- or off- campus charitable or philanthropic event.
 TEN (10) points will be awarded when the chapter formally participates in an on-or offcampus charitable or philanthropic event in which the chapter is not the organizer.
TOTAL AVAILABLE POINTS:
CHAPTER MINIMUM POINTS:
Unlimited
120
4. ALUMNI RELATIONS
 ONE (1) point for each chapter alumnus involved in a chapter meeting (as defined above) or
community service event during the month up to 10 points per month.
TOTAL AVAILABLE POINTS:
CHAPTER MINIMUM POINTS:
120
16
5. INTER-CHAPTER ACTIVITIES
 TWENTY-FIVE (25) points for each participant of the Annual Presidents’ Conference, up to two
participants.
 TWENTY (20) points for each participant of the Annual International Conference, up to five
participants.
 FIFTY (50) points for planning and executing an Inter-Chapter Event with at least five other GIS
Chapters attending.
 TEN (10) points for attending and participating in an Inter-Chapter Event hosted by another GIS
Chapter (i.e. NAPSLO Symposium, Winter Classic, Philadelphia Excursion)
TOTAL AVAILABLE POINTS:
CHAPTER MINIMUM POINTS:
200 + Unlimited Points for Inter-Chapter event
attendance, as described in the fourth bullet point
125
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Monthly Chapter Report Awards Proposal
MONTHLY CHAPTER REPORT (MCR) AWARD CRITERIA


In order to be considered for MCR Awards a chapter:
o Must submit all monthly reports by 10th of each month. Monthly Chapter Reports are due
in each of the following ten (10) months: September, October, November, December,
January, February, March, April, May and June. Chapters are permitted to submit June,
July and August activities in the September report. If the 10th falls on a Saturday or
Sunday or Federal US or Canadian holiday, the monthly report is due the following
business day.
o Must have submitted both new and renewal membership and all outstanding invoices
must be paid by September 1.
Standard Requirements for a Well-Rounded Chapter
o A Well-Rounded Chapter will exist when the following minimum points are attained:
Submission of ten monthly reports
Reporting elected/appointed officers at least twice per year
Annual submission of updated chapter by-laws
Ten officers’ meetings for the year
Sixteen (16) scheduled chapter events/meetings a year with at least 60%
participation
Four (4) organized and executed community service events
Four (4) additional community service events
Fifteen (15) alumni participation
One participant at Presidents’ Conference
Five participants at Annual Conference
Total Minimum Required Points

100
10
10
50
240
80
40
15
25
100
670
Distinguished Chapter Awards
o Must receive points from each of the five categories;
o Must receive the Minimum Required Points, as defined above in Standard Requirements
for a Well-Rounded Chapter.
o Chapter Improvement Award = Any chapter who had at least a 100 point increase in
MCR over the prior year;
o Superior Chapter = >1500 POINTS
o Excellent Chapter = 1250-1499 POINTS
o Additional points may be received in any other manner as defined in the MCR.
**BELOW was voted on and approved on January 28, 2012 at the Executive Committee meeting**
 Bowers Award Criteria
o Superior Chapter Award recipients may apply for the Bowers Award, which is the
highest honor an individual chapter can receive.
o It will go to the Chapter that best exemplifies the values of GIS.
o Superior Chapters will be notified at least one month prior to the Annual Conference.
For example, 2011-2012 Superior Chapters will be notified in September 2012 and will
qualify to make their presentation at the 2012 Annual Conference.
o Each Superior Chapter wishing to apply for the Bowers Award will be required to make a
presentation to a panel of 4 judges consisting of:
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Monthly Chapter Report Awards Proposal
o
o
 Independent industry
 Alumni (former Alan C. Williams or Warren L Weeks recipient, preferred)
 Faculty advisor
 Past or present President of the Grand Chapter
The panelists cannot be from a chapter qualifying for the award.
Chapters will be required to give a 15 minute presentation on why they best exemplify
the values of GIS. They will be judged using a presentation scorecard on the following
criteria:
 Ability to demonstrate the values of GIS
 Delivery and Presentation Skills
 Teamwork
By asking a chapter to present on why they are deserving of the Bowers Award allows
for:
 An additional opportunity for professional development through the creation of
the presentation, the delivery of the presentation, etc. Every student, no matter
which facet of the industry they will enter will need to “sell” his/her company,
product, services, etc at some point. It will be a critical part of their business
activities in the future
 Brings an additional element of competition to the chapters
 Grand Chapter could use as a marketing tool for chapter development by having
the qualifying chapter present in the general assembly on either Friday or
Saturday during the Conference. This would help serve as a motivator to other
chapters.
Last Revised: 02/06/16