VA ASSOCIATION OF SOIL & WATER CONSERVATION DISTRICTS AGENDA
Board of Directors Meeting ∙ Sunday, December 8, 2013 ∙ 9:30AM – 12:00PM; 1PM-3PM
Kingsmill Spa & Conference Center – Tazewell Room
I.
Call to Order/Invocation…………………………………….………………………Lou Ann Wallace, President
II.
Welcome and Introduction of Board Members & Guests…………..………….……Lou Ann Wallace
III. Approval of September 2013 Association Meeting Minutes..………….…..…….Lou Ann Wallace
IV. Review & Approval of Treasurer’s Reports……………………………………………..………..….Don Wells
FY 14 Budget Update, FY15 Budget Proposal, Support Service Fee, Travel Reimbursements
V.
Standing Committee Plans & Reports – Committee Sign-Up Forms near Registration Table
a. Agricultural Committee………………………………….………….……………………………………..…..Vacant
b. District Operations………………………………………………………………………………..……Wilkie Chaffin
c. Marketing/Public Relations Committee…………………….……………………………...Chris Simmons
d. Forestry Committee……………………………………………………….……………………….………Bill Worrell
e. Urban Committee………………………………….….........................Representative Attending TBD
f. IT Committee.……………………………………………………………………………………….…….George Lamb
VI. Agency/Partner Reports
a. Natural Resource Conservation Service
b. Farm Service Agency
c. Virginia Department of Agriculture & Consumer Services
d. Department of Forestry
e. Soil & Water Conservation Board
f. Department of Conservation & Recreation
VII. Executive Committee Report & Items for Discussion..………………………………Lou Ann Wallace
 Annual Meeting Review of Schedule & Other Details – VASWCD Staff to Assist
 Review of Business Meeting Agenda & Materials for Tuesday, December 10
 Joint Meeting with State Soil & Water Board – Discussion w/ DCR & Board Members
 Association Update & Other Executive Committee Items for Discussion
VIII. Nominating Committee Report…………………………………………………………….John Peterson, Chair
IX. Legislative Committee Report – To Be Given During the 1-3PM Session
 State Updates………………………………………….……Don Wells, Legislative Committee Co-Chair
Legislative Agenda, Uranium Mining Policy Reminder, Legislator of the Year
 Federal Updates…………………………………………………John Peterson, Report In Board Packets
X.
XI.
Area Chair Discussion & Reports
Review of Needed Items for Discussion at Area Meetings Monday………..…Board Discussion
The following Area Reports will be provided at the Monday evening Board dinner meeting.
If your area has an election – Area III, IV, VI – your new Area Chair or Vice Chair if
applicable are welcome to attend the Monday evening meeting.
a. Area I..……………………………………………………………………………………….….…………...Ward Robens
b. Area II…………………………………………………………………………………………………..…...…Jim Christian
c. Area III………………………………………………………………………………………………………….……JC Berger
d. Area IV……………………………………………………………………….....................................Mike Altizer
e. Area V …….……………………………………………………..…….……………………………………..….Ricky Rash
f. Area VI..……….………………………………………………..…………………..….…..………..…Carey Copeland
New Business
XII. Closing Remarks & Adjournment……………………………..……………………………….Lou Ann Wallace
Please notify the VASWCD once you have nailed down a date for your Spring Area Mtg. Be
on the lookout for the date and details on our March/April Quarterly Board meeting.
VIRGINIA ASSOCIATION OF SOIL AND WATER CONSERVATION DISTRICTS
EDUCATIONAL FOUNDATION, INC. AGENDA
Board of Directors Meeting ∙ Sunday, December 8, 2013 ∙ 9:30AM – 12:00PM; 1:00-3:00PM
Kingsmill Spa & Conference Center – Tazewell Room
As a reminder the following individuals serve on the VASWCD Foundation Board: Wilkie Chaffin,
President; Steven Meeks, VP; Lou Ann Wallace, Chris Simmons, JC Berger, Treasurer and Area III
Representative; Ed Overton, VASWCD Past President; Don Wells, VASWCD Treasurer; Ward
Robens, Area I Representative; Jim Christian, Area II Representative; Mike Altizer, Area IV
Representative; Richard Chaffin, Area V Representative; Carey Copeland, Area VI
Representative; John Peterson, NACD Board Member; Jack Bricker, Ex Officio Member (NRCS);
Robert Bennett, Ex Officio Member (DCR); SWCD Ex Officio Member.
I.
Call to Order & Introduction of Additional Guests…………………….……Wilkie Chaffin, President
II.
Additions to the Agenda……………..………………………………………………………………….Wilkie Chaffin
III. Approval of September 2013 Foundation Meeting Minutes…………..……....…..…Wilkie Chaffin
IV. Review & Approval of Treasurer’s Reports……………………………….…………………..……….JC Berger
- Review/Update of FY14 Income & Expenses
- FY14 Action: Approval to transfer Envirothon funds, per allowance of Dominion, to
the VASWCD for Assistance and Support of Overhead Costs of Travel and Staff Time –
Total to Transfer = $6K
- FY15 Budget Information
- Investment Information
- Other Details
V.
Committee Plans & Reports
a. Education Committee Report………………………………………………………………………..Suzie Brown
b. Fundraising Report…………………………………………….………………………………………VASWCD Staff
- AmazonSmile – Online shop at AmazonSmile and .5% donated to VASWCDEF
- Commonwealth of Virginia Campaign Update - Foundation CVC Code 3073
- Annual Meeting Fundraisers – Swag for Your Tag, Auction & Raffle – Donate!
- Golf Tournament Planning Planned for May 7, 2014
- Other Fundraising Ideas Always Welcome!
VI. VASWCD President & Staff Project Update
- Envirothon Report –Dominion Partnership
- Youth Conservation Camp Information
- Girl Scout Outreach
- Other training opportunities
VII. Nominating Committee Report………………………………………………………………..…….John Peterson
VIII. Partner Reports
- Virginia Soil & Water Conservation Society
IX. Adjournment………………………………………………………………………………….………………Wilkie Chaffin